SHELTON SCHOOL DISTRICT NO. 309
REGULAR SCHOOL BOARD MEETING, FEBRUARY 19, 2009
PAGE 3
The Shelton School District Board of Directors met in regular session at 5:30 p.m. on February 19, 2009 in the board room located at CHOICE High School.
Board members present: Chairman Julianna Miljour, Gene Crater, Holly Sharpe and Cheryl Travaglione.
Staff members present: Superintendent Joan Zook, Alison Nutt, Linda Arnold, Jackie McGuire, Brenda Trogstad, Ray Field, Pam Farr, Rick Hanson, Carey Murray and Stacey Anderson.
Others present: Dick Withycombe and several Shelton High School seniors.
CALL TO ORDER
Chairman Miljour called the meeting to order at 5:30 p.m. and led the Pledge of Allegiance.
ADOPTION OF THE AGENDA
There were two modifications to the agenda:
- Removal of Item 6.01 – Recognition of Red Apple of Shelton as the recipient of the Community Partners for Kids Organization Award (will be rescheduled for the February 24 meeting); and
- Removal of Item 6.02 – Focus on Students – Bordeaux Elementary (will also be rescheduled for the February 24 meeting).
Holly Sharpe made a motion to adopt the agenda as amended and Cheryl Travaglione seconded the motion. The motion passed 4-0.
Gene Crater read the district’s Mission Statement.
DISCUSSION AND ACTION ITEMS
7.01 – Review of proposed 2009 Calendar of Annual Reports and Reviews to the Board:
With the recent revision to the meeting agenda by adding study sessions at the first meeting of each month, the Calendar of Annual Reports and Reviews to the Board of Directors needs to be revisited. Some of these reports to the board are required by law and the minutes must reflect that the board heard and approved them, but other reports from buildings and departments could be provided in writing, rather than having a presentation at a board meeting. Superintendent Zook commented that if the board decides they are interested in the Iowa Lighthouse Project work it may change their thinking on the things they want to spend their time on. After a brief discussion by the board, it was decided that the superintendent would go through and mark which items were essential and required to be heard by the board, which things would normally be done in a study session, and the document will be left as a working document.
7.02 – Proposed out-of-state travel for Dean McCoy and Brent Conklin:
Oakland Bay Junior High School teachers Dean McCoy and Brent Conklin requested permission to travel to Boston, MA on March 10-15, 2009 to attend the National Council for History Education Conference – Revolutions in History. The travel is fully funded by a Teaching American History Grant they received from ESD 113. Gene Crater made a motion to approve the travel and the motion was seconded by Holly Sharpe. The motion passed 4-0.
7.03 – Proposed freeze on non-essential travel:
Joan Zook commented that she and board members have been talking over the course of the last few meetings about their desire to preserve the ending fund balance and curtailing travel, but they have not taken any formal action. The board has already imposed a moratorium for athletic travel. Joan said that in reality, most of the travel is either ASB travel which is funded by a club, grant funded travel, or travel that is within someone’s contract. Holly Sharpe made a motion to put a freeze on all non-essential travel paid for out of the general fund that is not paid by grants, the ASB fund, or in contract language. Gene Crater seconded the motion and the motion passed 4-0.
CONSENT AGENDA
Holly Sharpe moved to approve the consent agenda as presented, the motion was seconded by Gene Crater and the motion passed 4-0. The board:
§ Approved minutes from the January 27, 2009 regular board meeting.
§ Approved overnight travel to Tacoma, WA on February 19-21, 2009 for Shelton High School wrestlers to participate in the state wrestling tournament.
§ Approved overnight travel to Yakima, WA on April 9-11, 2009 for Shelton High School students to participate in the state Skills USA Leadership and Skills Conference.
§ Approved overnight travel to Whidbey Island, WA on March 27-29, 2009 for SADD Club students to attend the state SADD Conference.
§ Approved General Fund Voucher Nos. 100001 through 100002 in the amount of $26,386.99.
§ Approved Associated Student Body Fund Voucher No. 400001 in the amount of $1,894.18.
§ Approved Associated Student Body Fund Voucher No. 400002 in the amount of $68.28.
§ Approved the personnel report as submitted and as attached. (See Attachment #1).
SUPERINTENDENT’S REPORT
§ We have been granted our waiver from OSPI so that students do not have to make up the 4 lost days in December due to the snow storm and we will still get funding for those days. Staff will be making up two of the days in blocks of time throughout the rest of the year and they will be here doing training on June 18-19.
§ Joan Zook encouraged board members to read the information that was included in their board packets on the Iowa Lighthouse Project. This topic will be on the agenda for the February 24 board meeting for discussion. This is training for boards, held in their own district, on improving student achievement. Chairman Miljour added that in looking at training for board members it is very important to look for something that is available to us here at our local level. We also need to consider how it fits with our strategic planning goals and objectives and our mission statement and in initial review of this document it definitely aligns with the district’s mission statement.
FOR THE GOOD OF THE ORDER
§ Joan Zook received information from WSSDA about a workshop being held in Olympia on February 28 called “Engaging the Community During Challenging Economic Times”. Joan, Holly Sharpe and Cheryl Travaglione would like to attend.
§ There is also WSSDA regional meeting being in Centralia on March 11 if anyone is interested.
§ Chairman Miljour received a letter from ESD 113 Superintendent Bill Keim informing her that Joan Zook received the ESD’s Spirit of Leadership Award at the January 28, 2009 ESD superintendent’s meeting. The award is based on the leadership qualities exhibited by the recipient and represent appreciation of those traits by the ESD’s Executive Advisory Committee.
§ The Annual Hoopla Alumni Basketball Reunion is scheduled for March 20.
STUDY SESSION ON BUDGET AND STRATEGIC PLANNING
At 6:04 p.m. Chairman Miljour announced that the board would take a 5-minute recess and would then enter into a study session for 1 ½ hours with consultant Dick Withycombe to work on budget and strategic planning.
ADJOURN
Chairman Miljour declared the meeting adjourned at 7:40 p.m.
Chairman, Board of Directors
Secretary to the Board