Shelley Lake Estates HOA Communications Committee Meeting
Tuesday, April 26, 2011
Home of Rick & Lisa Diffley, 912 S. Shelley Lake Lane
Members Present: Lisa Diffley (Chair), Orene Harder, Sharon McHugo, Sandy Harris, Sarena Solomon
Members Absent: Julie Sheldon, Dave Syrcle
2011 Community Events:
Neighborhood Yard Sale – Saturday, June 25, 2011, 8 a.m.-4 p.m.
Voluntary neighborhood preview on Friday June 24, 6:30-8 p.m.
Duty Roster:
· Place ads in Spokesman-Review, Inlander and Valley Voice. (Orene)
· Contact KHQ, KREM & KXLY for PSA’s & place Craig’s List ads. (Sarena)
· Signage: Inventory existing signs. Place signs at the following locations: all four entrance gates, Sprague & Conklin, Sullivan & Sprague, 4th & Sullivan, 16th & Rotchford, and 16th & Sullivan at 7 am on the day of the sale. Additional sandwich board signs will be loaned via Sarena as needed and we will attach our information. (Sharon).
· Purchase brightly colored helium balloons (4 bunches of 3) for gate signs and help Sharon place signs. (Sandy)
· Notify gatekeepers, make reader board space requests to neighboring businesses, obtain item information from residents and write ads, communicate information for the website, send the email blast. (Lisa)
Residents: Email information on specific items for sale (furniture, electronics, tools etc.) to as soon as possible. We will include this information in our advertising.
If you know or are the owner or manager of a neighboring business with a reader board on Sprague or Sullivan, please inquire about publicizing the Shelley Lake Community Yard Sale, June 25, 8 a.m.-4 p.m. Those businesses will be recognized in an upcoming newsletter, so be sure to notify Lisa Diffley if you are successful. Thank you!
Annual BBQ – Thursday, July 14, 2011, 6:00 p.m.
Location: Green space @ Shelley Lake & 9th (internal entrance to 5th addition)
· The annual BBQ will follow last year’s format with the addition of popular outdoor game, Ladder Ball. The committee will purchase two games for use at community events. Details of the event will be finalized at the next meeting.
Ice Cream Social/SCOPE – Tuesday, August 2, 2011. Tentative Time: 6:30 p.m.
Location: Entrance to Reflections
· Lisa Diffley and Sarena Solomon will coordinate with SCOPE. Firemen and police officers will be invited. Full details will be reported in subsequent meeting minutes.
Committee members: please note date change to coordinate with annual night out schedule.
Movie Night – Friday, August 12, 2011, 8 p.m.
· The committee is planning a community outdoor movie night. The committee will work through the details of location, screen, projection and sound. We are also inquiring about renting a commercial pop corn popper. Movie selection will be a family film suitable for all ages. Full details will be reported when finalized.
Interest Groups
· The development of small group activities was briefly discussed. A book club, bunco group and wine tasting event were recommended. These activities are better suited for fall and winter months and the committee plans to promote these events by placing sign-up sheets at our summer events. We are enthused about developing some fun social groups and encourage residents to consider one or more of these enjoyable ways to get to know your neighbors. The committee will continue the discussion at the next meeting and keep you informed as plans develop.
Christmas Lights Contest – The contest has been discontinued due to a lack of interest.
Communication:
Welcome
· The committee believes the most important aspect of our new resident welcome protocol is a personal visit to share information, answer questions, and provide a point of contact. Our goal is to have a member of the Communications Committee arrange a visit to new residents within a week of move-in. A welcome packet and small gift will be delivered at that time. Lisa Diffley will explore gift ideas discussed by the committee and will also update the welcome packet. The committee will continue to develop a welcome visit procedure, which includes asking if the new residents would like to be introduced in our newsletter. It is recommended that the President and appropriate zone director arrange to introduce themselves to new residents at a later date.
Website
· The website contains some outdated content. Lisa Diffley will review and prepare updated information for approval by the committee members and Bob Harris. We hope to have the site fully updated by early June.
E-newsletter
· The committee favors a semi-annual e-newsletter which contains a calendar of events, community information and feature articles. Orene Harder suggested an article featuring one of our zone directors in each edition. The committee will discuss content at the next meeting. Lisa Diffley will serve as developer/editor. Residents: Please send your newsletter ideas to .
Next meeting: Tuesday, May 24, 2011 at 7 p.m. at the home of Orene Harder, 817 S. Shelley Lake Lane. If you would like to join us, please email Lisa Diffley at .
Lisa Diffley
SLEHOA Communications Committee Chair
(509)-981-9196
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