Account Codes

Shaded areas are processes/ transactions undertaken by UCVT – Office Use Only

Each individual kindergarten has a unique operational code – CK 4....

Each individual kindergarten has a unique fundraising code – CK 45..

Income / Kindergarten Account name / Description
1055 / DEECD – per capita funding / DEECD payments received and processed by UCVT
?????? / DEEWR / CCB/ CCR
???? / DEEWR Operational Grant
1205 / Interest Payments / Bank, building society
1420? / DEECD – Kindergarten Fee Subsidy / DEECD payments received and processed by UCVT
1420? / DEECD – Early Start
1420? / DEECD – teacher supplement
///// / Grants / Capital works, small equipment etc
1250 / Gifts and Donations
1422 / Fees – 3 year old / Fees invoiced
1423 / Fees – 4 year old
1425 / Fees – childcare
1525 / Levy – Maintenance / Refundable Levies collected by UCVT through invoices
1525 / Levy – Enrolment
Expenditure
2010 / Salaries – teaching staff 4 yr old
???? / Salaries – teaching staff 3 yr old
2010 ??? / Salaries – Long Day Care
2035 / Contract staff / Cleaners, admin officers, gardeners
2040 / Relief staff costs – agencies / External staff for emergency or relief work
2115 / On costs - Kindergarten / Superannuation, Work cover, Personal leave, Annual leave, Long service leave
On costs LDC / Superannuation, Work cover, Personal leave, Annual leave, Long service leave
2225 / Art & Craft materials / Paint, brushes, glue, paper
2235 / Excursions/ Incursions / All costs related to these – travel, fees etc.
2500 / Stationary / Office use
2545 / Copier rental and usage
2610 / Advertising and Promotion
2725 / Repair & Maintenance / Indoor/Outdoor repairs and maintenance equipment and grounds including soft fall, sand
2730 / Replacement of equipment / broken or damaged
2760 / Cleaning / Including all equipment and products used
2780 / Equipment – new / Items to be added to inventory
3010 / Affiliation fees and licensing costs / ELAA, FKADEECD / ACECQA etc.
3065 / Bank charges
3260 / Consumables / Hand towels, soap, food,
3380 / Petty cash / Value of Petty Cash
3480 / OH&S costs / Safe Care, first aid, asthma equipment and training
3500 / Recruitment costs
3580 / Security costs
3600 / Staff training/ Conferences/ P.D.
3845 / Debts – written off / Bad debts and collection agency fees.
3805 / Depreciation – buildings
3815 / Depreciation – computers
3820 / Depreciation – furniture and fittings
3900 / UCVT admin charge
4210 / Consulting fees
4530 / Staff travel costs / Staff travelling to conferences
4610 / Postage and freight
4630 / Telephone/ internet costs
3910 / Computer maintenance
4700 / Insurance – Building/ Contents
4730 / Utilities – gas, power, water
4740 / Rates
4800 / Rental - building
7100 / Capital clearing account / All capital items coded and then processed re depreciation by UCVT

Fundraising Account codes

Income / Kindergarten Account name / Description
1250 / Fundraising income / Gross Income from all activities
1525 / Levy – Fundraising
Expenditure
2275 / Materials Goods for sale / Pie drives, Easter bun drives etc.
2610 / Advertising
3260 / Consumables / Materials used by on one off basis for activities e.g. napkins, house keeping
4610 / Postage and freight

Proceeds of Fundraising activities will be transferred to budget when equipment is bought.

Account CodesPart 2.2