Sha Tin Town Hall

Scales of Hire Charges

(with effectfrom 1 December 2015)

Scale I. Basic Hire Charges

(A)Auditorium

Purpose / Service / Code / Normal Rate / Concessionary Rate
(See Scale V (D))
$ / $
(1) Performance of music, drama, dance, opera, revue, and other functions considered as entertainment by the Manager during any time of the day, and activity of any kind carried out after 6pm (See Note 1) / (a)Basic charge for each performance/function with the services listed in Schedule A for a period not exceeding 4 hours during 9am-1pm or 2pm-6pm or 7pm-11pm / A001A / 19,860* (See Scale V (A) and (C)(1)) / 6,950* (See Scale V (A) and(C)(1))
(b)Charge for each half-hour or part thereof in excess of 4 hours (See Note 2) / A001B / 1,830
(See Scale V
(C)(1)) / 640
(See Scale V
(C)(1))
(2)Activities of any kind without audience carried out after 6pm (Such booking will not be accepted more than six weeks in advance) / (a)Basic charge for each function with the services listed in Schedule A for a period not exceeding 4 hours during 7pm-11pm / A003A / 9,940 / 3,480
(b)Charge for each half-hour or part thereof in excess of 4 hours (See Note 2) / A003B / 920 / 320
(3)For items A(1) and A(2) above / (a)Charge for use/occupation of the unit before 6pm on the day of hiring during hours prior to those of the performance/activity with the services listed in Schedule B:
(i)For a continuous period of 9 hours(including lunch hour) / A003C / 3,420 / 1,200
(ii)9am-1pm or 2pm-6pm / A003D / 1,390 / 490
(b) Charge for use/occupation of the unit in the morning from 9am to 1pm following the day of hiring with the services listed in Schedule B for a period not exceeding 4 hours / A003E / 1,390 / 490
(c)Charge for use of the stage for setting up/dismantling during the hours from 12 mid-night to 9am immediately prior to/after the date of booking with working lights provided only (See Note 2and 3) / A003F / 5,500 / —
(4)Rehearsals without audience of any kind during the hours 9am to 6pm only (See Note 1) / (a)Basic charge for a session not exceeding 4 hours with the services listed in Schedule A during 9am-1pm or 2pm-6pm / A004A / 6,960 / 2,440
(b)Charge for each half-hour or part thereof in excess of 4 hours / A004B / 710 / 250
(5)Meetings, lectures, conferences and other functions which are not considered as entertainment by the Manager, and school functions where no admission charges are made, during the hours 9am to 6pm only (See Note 1) / (a)Basic charge for each function not exceeding 4 hours or part thereof with the services listed in Schedule Aduring 9am-1pm or 2pm-6pm / A005A / 6,960 / 2,440
(b)Charge for each half-hour or part thereof in excess of 4 hours / A005B / 710 / 250
(6) For items A(4)and A(5) above / Charge for use/occupation of the unit on the day of hiring with the services listed in Schedule B during 9am-1pm or 2pm-6pm / A005C / 1,390 / 490

(B) Cultural Activities Halland Exhibition Gallery

Purpose / Service / Code / Normal Rate / Concessionary Rate
(See Scale V (D))
Cultural Activities Hall / Exhibition Gallery / Cultural Activities Hall / Exhibition Gallery
$ / $ / $ / $
(1)Exhibition
(See Note 1) / (a)Basic charge for a full day from 9am to 8pm (for mounting, dismantling or display of the exhibition) with the services listed in Schedule C
Whole area
Half area / C001A1
C001A2 / 6,690
— / 5,490
2,745 / 2,340
— / 1,920
960
(See Scale V(C)(3)) / (See Scale V (C)(3))
(b)Charge for each additional hour after8pm(for dismantling orextension of opening hour) with the services listed inSchedule C
(See Note 2)
Whole area
Half area / C001B1
C001B2 / 700
— / 590
295 / —
— / —
—
(2)Performances, meetings, conferences, receptions or any functions other than exhibitions
(See Note 1) / (a)Basic charge for each function with the services listed in Schedule Afor a period not exceeding 2 hours except for performance / C003A / — / 1,095 / — / 380
(b)Basic charge for each performance/function with the services listed in Schedule A for a period not exceeding 4 hours during 9am-1pm or 2pm-6pm or 7pm-11pm / C003B / 2,690 / 2,190 / 940 / 770
(c)Charge for each houror partthereof in excess of 2hours/4hours(See Note 2) / C003C / 700 / 590 / 250 / 210
(d)Charge for each half-hour or part thereof in excess of 2 hours/4hours (See Note 2) / C003D / 350 / — / 120 / —
(3)For items B(2) above / (a)Charge for use/occupation of the unit before 6pm either prior to or after a performance/function with the services listed in Schedule B
(i)9am-1pm or 2pm-6pm
(ii)Charge for each hour or part thereof in excess of 4 hours / C005A
C005B / 540
140 / 450
120 / 190
50 / 160
40

Purpose / Service / Code / Normal Rate
(See Scale V (C)(2)) / Concessionary Rate
(SeeScale V (C)(2)
and(D))
Dance Studio orMusic Studio / Conference Room or Lecture Room / Dance StudioorMusic Studio / Conference Room or Lecture Room
$ / $ / $ / $
(1)Rehearsals, practices, meetings, lectures, conferences, etc. / Basic charge per hour with the services listed in Schedule C
(Minimum 2 consecutive hours) / B001A / 430 / 400 / 220 / 200
(2)Small scale performances
(for Dance & Music Studios only) / Basic charge for 4 hours with the services listed in Schedule B / B002A / 1680 / — / 840 / —
Charge for each hour in excess of 4 hours / B002B / 430 / — / 220 / —

(D) Minor Facilities : Practice Room

Purpose / Service / Code / Charge per hour
$
Rehearsals and practices without audience / Charge per hour with the services listed in Schedule C
(Minimum 4 hours a month) / B001A / 27

(E) Reception Lounge (Available for use by hirers of Auditorium/Cultural Activities Hall/Exhibition Gallery only)

Purpose / Service / Code / Charge per hour
$
Receptions and gatherings / Charge per hour with the services listed in Schedule C / A099A / 450

(F)Plaza

Purpose / Service / Code / Normal Rate / Concessionary Rate
(See Scale V (D))
$ / $
Performances, meetings, seminars or any functions which are open to the general public with no admission charges (See Note 4 and 5) / Basic charge for a minimum of 4 hours during 9am-6pm with the services listed in Schedule D / D001A / 5,050 / 1,770
Charge for each hour or part thereof in excess of 4 hours / D001B / 1,270 / 440

Note 1 :Applications for non-arts activities will only be accepted 3 months or less prior to the month of hire, with the exception for applications by government departments, District Councils or registered schools.

Note 2 :Concessionary rates are not applicable to bookings outside normal booking hours.

Note 3 :Provision of overnight service is subject to availability of staff resources and at the SOLE discretion of the Manager.

Note 4 :Application for use of the Plaza will only be accepted from non-profit-making organisations for non-commercial activities not involving the sale of commercial commodities or services.

Note 5 : Charges for use of the Plaza is for provision of the venue only. No special cleansing service, crowd control service, security

service andtechnical equipment/services will be provided.

Service Schedules
Schedule A
Air-conditioning, electricity (for Town Hall fixtures and equipment only), water, the use of furniture as provided, stage, sound and electrical equipment as installed (except those equipment and services as listed in miscellaneous charges at Scale II), basic ushering service (except for rehearsals), service from electrical technicians and sound controllers as necessary, and the use of dressing rooms.
Schedule B
Working light, water, the use of furnitureand stage equipment as provided (except those equipment and services as listed in miscellaneous charges at Scale II), service from electrical technician (one only) as necessary, and the use of dressing rooms.
Schedule C
Air-conditioning, electricity (for Town Hall fixtures and equipment only) and the use of furniture as provided.
Schedule D (for Plaza booking only)
Electricity (1no. of30Amp x 3 phases or 3nos. of 13 Amp sockets).

Scale II. Miscellaneous Charges

(A) Musical Instruments(See Note 6)
Code / Charge
$
(1)Charge for use of each Steinway concert grand pianoper function per day (available at Auditorium (on stage) only) / E002D1 / 1,300
(2)Charge for use of Steinway baby grand pianoper function per day (available at Cultural Activities Hall only) / E002B1 / 650
(3)Charge for use of timpani per set (4 pieces) per function per day (available at Auditorium (on stage) only) / E002G1 / 330

Note 6:Charges for use of piano include the service for one tuning only. Any extra tuning service will be charged at cost levied by the venue contractor with payment settled by the hirer to the contractor directly. Upright pianos,if available as part of the original provisions of the hiring units, will be provided free but the service charge for any tuning will be charged at cost levied by the venue contractor with payment settled by the hirer to the contractor directly.

(B) Technical Services
Code / Charge
$
(1)Charge for use of projection equipment
(a)
(a) Each set of video playback equipment(available at Cultural Activities Hall, Exhibition Gallery and minor facilities (except Practice Rooms)) / E001G1
E001G3
E001G2 / 400(per function per day)
200(not exceeding 2 hours)
100(for each additional hour)
(b)
(b) Each LCD projector(available at Auditorium, Cultural Activities Hall,
Exhibition Gallery and minor facilities (except Practice Rooms)) / E001C1
E001C3
E001C2 / 400(per function per day)
200(not exceeding 2 hours)
100(for each additional hour)
(c)
(c) Each Multi-system TV Monitor (available at Cultural Activities Hall, Exhibition Gallery and minorfacilities (except Practice Rooms)) / E001D1
E001D3
E001D2 / 200 (per function per day)
100 (not exceeding 2 hours)
50 (for each additional hour)
(d)
(d) Each DVD/VCD Player (available at Cultural Activities Hall, Exhibition
Gallery and minorfacilities (except Practice Rooms)) / E001A1
E001A3
E001A2 / 200 (per function per day)
100 (not exceeding 2 hours)
50 (for each additional hour)
(2)Charge for use of sound system
(a)Sound system & services at Auditorium (applicable to Scale I(A)(3)(a) and (A)(6) only) / E004M1
E004M2 / (a) 1,220
(not exceeding 4 hours)
305
(for each additional hour)
(b)Each set of sound system(with 1 sound technician stand-by and a maximum of 3 microphones provided)(availableat Cultural Activities Hall and Exhibition Gallery for Scale I (B)(1) and (B)(3); and minor facilities (except Practice Rooms)) / E004K3
E004K2 / (b)610
(not exceeding 2 hours)
305
(for each additional hour)
(c)Each set of self-operated sound system (a maximum of 2 wireless microphones provided)(availableat Exhibition Gallery, Reception Lounge and minor facilities(except Practice Rooms)) / E004E3
E004E2 / (c)200
(not exceeding 2 hours)
100
(for each additional hour)
$
(3)Charge of recording services for archival/educational purpose per function (not exceeding 4 hours) (See Note 7)
(a)Audio recording (recording tapes to be provided by the hirer) / E004A1
E004A2 / (a)760
190
(for each additional hour)
(b)Video recording with fixed position camera (recording tapes to be provided by the hirer)(available at Auditorium only) / E004I1
E004I2 / (b)1,400
350
(for each additional hour)
(4)Charge for provision of each sound feed for self-video/audio recording per function (not exceeding 4 hours) with hirer's own equipment and technician / E004G1
E004G2 / 680
170
(for each additional hour)
(5)Right fee for
(a) Telecasting/video recording of each function other thanarchival/educational purpose or location filming (including commercialphotography)at indoor hiringunits (not exceeding 4hours) with hirer'sownequipment and technician / E004C1
E004C2 / (a) 8,600
2,300
(for each additional hour)
(b) Broadcasting/audio recording of each function other than archival/educational
purpose at indoor hiring units (not exceeding 4 hours)with hirer's ownequipmentand technician / E004B1
E004B2 / (b) 4,300
1,100
(for each additional hour)
(6)Location filming(including commercial photography) at outdoorareas and indoor non-hiring units / E006A1
E006A2 / Prevailing ratesas set by the Government plus basic hire charges if applicable
(7) Charge for use of each wireless microphone (not exceeding 4 hours, available at Auditorium andCultural Activities Hall; use at Exhibition Gallery,minor facilitiesand Reception Lounge is subject to availability) / E004J1
E004J2 / 50
15
(for each additional hour)
(8)Charge for pre-setting of orchestra pit/extension stage (available at Auditorium only) (Request should be submitted together with the booking application form. Approval will be depended on availability of the venue.) / E005A1 / 2,600

Note 7 : Written application has to be submitted to theManager with proven justifications that the recordings/filming/photography will be used for archival purpose or education research with no commercialuse.

ScaleIII. Publicity Banners on External Wall (See Note 8)

Location

Size

Code

Daily Charge

(Days for both hanging and dismantling
of banners inclusive)
$
External Wall facing Sha Tin New Town Plaza / 10ft (W) x 35ft (H) / F001A / 300 (for each banner)

Note8:Available for hirers of the Auditorium, Cultural Activities Halland Exhibition Gallery only. Display of banners will be allowed for a maximum of two weeks within the counter booking period subject to availability of sites.

Scale IV. Others

Purpose / Code / Charge
$
(1)Sales counter space per designated sales point per session
(for sale of souvenir items & house programmes associated with the function) / E003C1
E003C1 / 300
(for Auditorium)
150
(for Cultural Activities Hall and Exhibition Gallery)
(2)Charge for use of storage facilities (available for hirers of minor facilitiesonly, except hirers of the PracticeRooms) / F002B / 53
for each locker per calendar month
F002C / 530
for each storage space per calendar month

Scale V. General Notes

(A) Charges Based on Gross Ticket Proceeds
(1)‘Charges Based on Gross Ticket Proceeds’ shall mean the difference, if any, between the actual hire charges payable and the basic charge at normal rate. The rates marked with an asterisk (*) in Scale I for functions at the Auditorium are the basic charges only. The actual hire charges payable for the session (excluding any charges for miscellaneous services as listed in Scale II) will be the basic charge at normal rate or 10% of the gross ticket proceeds, whichever is the greater.
(2) For the purpose of calculating the gross ticket proceeds, complimentary tickets not exceeding 5% of the total number of seats per function will not be taken into account. Any quantities in excess will be regarded as tickets sold at the top ticket price as shown on the approved ticket price scale.
(B) Surcharge
A surcharge (either at 100% or 300% of the basic charge) is payable for bookings of any Town Hall facility forthe period of hire in accordance with the following provisions:
(1)100% of the basic charge is payable if the facility is used at any time during the period of hire for:
(a)an exhibition which involves the participation by a commercial organisation; or
(b)a function which involves any business or commercial activity, including but not limited to sale, loan and promotion of commodities or services.
(2)300% of the basic charge is payable if the facility is used at any time during the period of hire for an exhibition or a function specified in(1)(a) or (1)(b) above but either:
(a)the facility is sublet to any other person or organisation; or
(b)the event involves the participation of more than one commercial organisation.
(C) Incentive Booking Scheme
(1)The hiring rate for use of the Auditorium on weekday evenings (Monday to Thursday, except public holidays) for setting-up, rehearsalor occupation have been reduced from the performance rate to the rehearsal rate. For bookings made from Friday to Sunday and on public holidays, the evening session will be charged at rehearsal rate provided that the evening session is not used for performance and a daytime session is booked for performance by the same hirer on the same day.
(2)Non-prime time rates: 50% discount is available for bookings during 9am-6pm from Monday to Friday for Dance Studio, Music Studio, Conference Room and Lecture Rooms.
(3) There will be no surcharge for exhibition events at exhibition facilitieswith sale of exhibits and/or subletting/involvement of more than one commercial organisations if such bookings are eligible for concessionary rates.
(D)Concessionary Rates for Non-profit Organisations Scheme
Concessionary ratesare applicable to applicantwho fulfills all criteria below:
(1)The applicant should either be:
(a)a bona-fide non-profit-makingdistrict organisation supported by the District Office of the Home Affairs Department, or
(b)a non-profit-making organisation
(i)registered under the Societies Ordinance; or
(ii)incorporated under the Companies Ordinance; or
(iii)formed by Statute, or
(iv)registered on the list of approved charitable institutions or trusts of a public character
The Memorandum (if any) and Articles of Association or the Constitution of theapplicant must include a clause specifying that members do not take any share of the profits or any share of the assets upondissolution.
(2)An applicant who co-presents the function with any organisation which does not meet the criteria as an eligibleapplicant under Item (1) above is not eligible for the concessionary rates.
(3)The function should be open to the public, except for rehearsals linked with a public performance.
(4)In the case of performance venues, the function should be in furtherance of performing arts which include dance, music, drama, film art or theatrical performance of any kind. In the case of lecture and exhibition venues, the concessionary rates may apply for cultural, scientific, literary or visual arts functions. Visual arts include painting, calligraphy, photography, sculpture,print, ceramics, floral and cinematography display. In the case of thePlaza, the function should be non-commercial with no admission charge and not involving sale of commercial commodities or services.
(5)Concessionary rates are not applicable to bookings outside normal booking hours (Auditorium: 9am-11pm, Cultural Activities Hall and Exhibition Gallery: 9am-11pm for performance; 9am-8pm for exhibition, Plaza: 9am-6pm and minor facilities: 9am-11pm),bookings of the Practice Rooms and Reception Lounge,andall the miscellaneous charges.
(6)If a booking is eligible forconcessionary rates and the applicant is a non-profit-making arts organisation with a clearly stated aim to promote the arts in its constitution, a 65% reduction on “Charges Based on Gross Ticket Proceeds” if applicable, will be provided.
(7)For charitable fund-raising event organised by an applicanteligible for concessionary rates, the applicant can opt for waiver of the “Charges Based on Gross Ticket Proceeds” and pay the full basic hire charges at normal rates. In such cases, a confirmation letter issued by the charitable institution(s) that will accept the raised funds has to be provided. The said charitable institution(s) must be registered on the list of approved charitable institutions or trusts of a public character.
(E)Miscellaneous Services
Provision of services as listed in Scale II-IVis subject to availability of venue, equipment, staff resources and the discretion of the Manager.

[Scale of Hire Charge](as at 1.12.2015)