AUSPICING AGREEMENT

The Grant Applicant

Full legal name of Grant Applicant/Organisation / [insert details]
Contact Officer (if applicable) / [insert details]
Registered office (physical/postal) / [insert details]
Relevant business place (if different) / [insert details]
Telephone / [insert details]
Mobile Phone / [insert details]
Fax / [insert details]
Email / [insert details]

The Auspicing Organisation

Auspicing Organisation Name (Trading or business name) / [insert details]
Address / [insert details]
Contact Officer / [insert details]
Contact Phone / [insert details]
Mobile Phone / [insert details]
Fax / [insert details]
Email / [insert details]
Legal entity type (eg individual, incorporated association, company, partnership etc) / [insert details]
Any relevant licence, registration or provider number / [insert details]
Australian Company Number (ACN) or other entity identifiers / [insert details]
Australian Business Number (ABN) / [insert details]
Registered for Goods and Services Tax (GST) / [insert details]
  1. (Auspicing organisation)agrees toadminister a Grant Funding Programfor(grant applicant).
  2. The relationship between (grant applicant)and (auspicing organisation) is one of mutual respect. The parties have a shared goal to ensure the delivery of quality and effective activities, to work collaboratively and constructively, in a spirit of goodwill, while acknowledging the requirement for accountable, responsible and effective expenditure of public monies.
  1. WHATWEMUST DO (Auspicing Organisation)

Ourobligations

1.1 General

(a) Wemust:

  1. providefundingto(grant applicant)asoutlinedintheAuspicingAgreement
  2. processfundingpaymentsinatimely,transparent,effective,efficientandaccountablemanner.

1.2 Ourconduct

(a) Weagreeto liaiseandworkcollaborativelywith(grant applicant)to:

  1. provide exemplaryservicedeliverypracticeandoutcomes
  2. ensureeffectiveexpenditureof publicmonies
  3. monitor,reviewandevaluatetheactivity/projectthatarethesubjectof theAuspicingAgreement.

2.WHATYOU MUSTDO (Individual or Organisation being Auspiced)

2.1 General

(a) Youmust:

  1. providetheServicesdetailedintheItemisedBudgetfor(activity/project),underthe FundingAgreement
  2. complywiththetermsandconditionsoftheFunding and AuspicingAgreements
  3. complywithall appropriateAlexandrina Council policies
  4. ensurethatthe(activity/project)proceedson(start date)andthatanymilestonesaremet
  5. promptlynotify(auspicing organisation)of anyrelevantmattersthatYou reasonablythinkmightaffect Yourability toprovidetheserviceormeetYourobligationsundertheAgreements
  6. complywithanyrelevantlegislationandrequirementsofanylocal authorityinrelationtotheFundingandtheAgreement
  7. obtainandmaintainallpermits,registrationsand licencesrequiredto betakenoutinconnectionwith (activity/project).

2.2Yourperformanceof theServicesundertheAgreement.

(b)Youareresponsibleforensuringcompliancewith YourobligationsundertheAgreement,despitethefollowing:

  1. ourinvolvementin assisting(grant applicant)toperformthoseobligations
  2. anypaymentby(auspicing organisation)madeto (grant applicant)underthe Agreement
  3. anarrangementwherethe ServicesareprovidedunderYourauspices
  4. thesubcontractingof anypartof the Services.

2.3Yourconduct

(a) Youmustconducttheactivityinaneffectiveand professionalmanner.

2.4 Yourdisputeresolutionandcomplaints

(a) Anymattersrequiringdisputeresolutionwillbereferredtothe Alexandrina Council.

3.Yourgeneralobligations

3.1 LiaisonwiththeAuspicing Organisation

Youmust:

(a) communicatewithandprovideinformationtothe Auspicing OrganisationasWereasonablyrequire;and

(b) complywithallof(auspicing organisation’s)reasonablerequests,directions,andmonitoringrequirementsto Alexandrina Council’s satisfaction.

3.2 MonitoringofthedeliveryoftheServices

(a) Bothpartiesagreetomeetormakecontact(electronic/telephone/inperson)forthepurposeof monitoringthe deliveryof the ServicesunderthetermsoftheAgreement.

(b) Youagreetomakeavailableallrelevantinformationanddocumentsrequiredforthepurposeof theReview andwarrantthattheinformationanddocumentsdisclosedto(auspicing organisation)aretrueandcorrecttothebestof Your knowledge.

3.3 Youremployees

Allpersonnelthat(auspicing organisation)employin anycapacityare (auspicing organisation’s)responsibility.Youwillberesponsiblefor paymentof allwagesandentitlementsto(auspicing organisation)employees.

3.4 Notifications

3.4.1 Otherfundingreceivedby(grant applicant)

WhereYoureceiveotherfundsfrom eithertheCommonwealth or StateGovernment DepartmentorAuthorityor anyotherentityprovidingfundsformeetingthecostsof theServices;or

WhereYoureceiveotherfundsfrom eithertheCommonwealthorStateGovernment DepartmentorAuthorityformeetingthecostsofotherservicesoractivitiesthatareof asimilarnaturetothe Services, thenYoumustnotify(auspicing organisation)of theamountandpurposeof theadditionalfundsreceived,unlessWestateotherwise.

(c) Youmustnotify(Auspicing Organisation):

  1. when(auspicing organisation)becomesawareof anyallegationof misconductordishonestyconcerningYou;or
  2. whenAlexandrina Councilhavereportedanyallegationofmisconductordishonestytoarelevantauthority.

(Inthisclause“Allegation”meansanallegationwhichraisesareasonablesuspicionofmisconductor dishonestyof aseriousnaturerelatingtotheoperationoftheServicesincludinganallegationof anoffence liableto imprisonmentagainst(grant applicant)or(auspicing organisation)employees,volunteers,agentsorsubcontractorsin connectionwiththeprovisionofthe Services.)

4. Yourreporting obligations

4.1 Requiredreports

Youmustsubmitto(auspicing organisation)afinalfinancialreportwithinonemonthof the(activity/project)detailingall incomeandexpenditureassociatedwiththeGrant.

Allreportsprovidedby(grant applicant)underthe Agreementmustbeof astandardandprovidedin awayreasonably acceptabletothe Alexandrina Councilandprovidedelectronically.

ABOUT THE FUNDING

5. PaymentofFunding

5.1 Mechanismforpayment

(a)WewillmaketheFundingavailableto (grant applicant)byelectronic funds transfer.

(b)Wemaywithholdanyinstalmentto (grant applicant)iftheyhavenotcompliedwithanyobligationunder theAgreement.

6. Expenditureof Funding

6.1 YouruseoftheFunding

(a)YoumustusetheFundingonly:

  1. inaccordancewiththeFundingDetailsandfortheprovisionof theServicesasspecifiedintheServiceAgreement;and
  2. withinthetimeperiodstipulatedin theServiceAgreementforexpenditureoftheFunding.

(b)YoumustnotusetheFunding,withoutOur priorwrittenapproval,to:

  1. providesecurityforanypurpose;
  2. makealoanorgiftforanypurpose;
  3. makepaymentsthatare inconsistentwiththeServices;or

(c)IfYouusetheFundingforapurposenotapprovedunder the Funding Agreement with Alexandrina Council,youmaybe servedwithanoticeforrepaymentof theFundingthathasbeen spent,usedor appliedwithoutapproval.Thisamountwillbea debtdueand owingto Alexandrina Council.

(d)IfYouusetheFundingto providecashchequesorcashadvancesthenYoumustkeeparecordof thedate, amount,recipientandpurposeof anycashchequethatYouissueorcashadvancethat Youmake.

(e)TheFundingprovidedtoYoubyUsmaybeusedtoobtainandmaintainpermits,registrationsand licenses requiredto betakenout in connectionwith Yourperformanceof theactivity/projectunderthe Agreement.

6.2 Unspentamounts

AnyunspentFunding must be returned to the Alexandrina Council.

7. Financial accountability

7.1 Yourstatements

DetailsofexpenditureasrequiredbyAlexandrina Council, andadetailedIncomeandExpenditureStatementof theevent.

8 GST

8.1 All GSTpaymentsaretheresponsibilityof(Auspicing Organisation)

(a) TheamountsofFundingspecifiedareinclusiveofGST.

9. Righttoterminate

(a) WhereWe:

(i) arerequiredtoceasetheFundingto(grant applicant) becauseof changestoany guidelinesorpoliciesofthe StateorCommonwealthGovernment;or

(ii)eventhough(grant applicant)isnot in default,WemayexerciseOurrighttoterminatetheAgreementatany timeby givingaminimumof threemonthsnotice.

ATERIALAND INFORMATION

10. IntellectualPropertyRights

10.1 OwnershipofIntellectualPropertyRights

(a) IntellectualPropertyRightsin YourMaterialvestin You.

11. Recordkeeping

11.1 Yourrecordsandfiles

(a) Youmuststoreallrecordsandfilesregardingtheprovisionofthe Servicesinsecurestorageforatleastseven yearsfrom theexpiryorterminationof theAgreement.

DEALING WITH RISK

12. Insuranceand Indemnity

12.1 Youmustobtaininsurance

(a) UnlessstatedotherwiseintheServiceAgreement,Youmusteffectandmaintainthe followinginsurancesfor thetermof theServiceAgreement:

(i) publicliabilityinsurancepolicyforasum ofnotlessthan$10millionforanyoneeventinrespectof accidentaldeathorofaccidentalbodilyinjurytopersons,oraccidentaldamagetoproperty,arisingoutof orinthecourseof performingtheServicesundertheAgreement.

13.Service

13.1 Description ofService

TheServiceto beprovidedundertheAgreementis (insert the terms of this auspicing agreement)

Output / Activity

14.FundingDetails

Totalvalueof AuspicingGrant is$...... ,(less?%administrationfee).

15.Timing of Payments

Paymentof theFundingwillbemadein advancein accordancewiththetablebelow,subjecttothelodgementof all statementsandreportsasrequiredbyUsundertheServiceAgreement.

Payment / PaymentDue

16.EXECUTED asanAuspicingAgreement

Grant Applicant:

Full legal name of the Grant Applicant:
Grant Applicant Name and Title:(print)
Signature and date:
Witness Name and Title:(print)
Signature and date:

Auspicing Body:

Full legal name of the Auspicing Body: / [insert name of the Auspicing Body and ABN]
Signatory Name and Title:(print)
Signature and date:
Witness Name and Title:(print)
Signature and date:

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