September 2017 Waiver Item W-16 - Meeting Agendas (CA State Board of Education)

State Testing Apportionment Information Report Waivers

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CALIFORNIA STATE BOARD OF EDUCATION

SUBJECT

Action

Consent

SUMMARY OF THE ISSUES

State regulations for the California English Language Development Test (CELDT) and the California Assessment of Student Performance and Progress (CAASPP) System each include, as a condition to be eligible for apportionment reimbursement, an annual deadline for the return of a certified State Testing Apportionment Information Report for prior year testing.

The local educational agencies (LEAs) filing for this waiver request missed the regulatory deadline for one or more State Testing Apportionment Information Report(s) for the 2015–16 school year.

Authority for Waiver: Education Code (EC) Section 33050

RECOMMENDATION

Approval Approval with conditions Denial

The California Department of Education (CDE) recommends that the state regulatory deadline for submission of the State Testing Apportionment Information Reports be waived for the LEAs and school year(s) shown on Attachment 1.

SUMMARY OF KEY ISSUES

Each fall, the CDE develops separate State Testing Apportionment Information Reports for the CELDT and CAASPP compiled from data produced by the testing contractors. Standardized Testing and Reporting reports were developed and distributed from 1998 to 2013. The reports include the amount to be apportioned to the LEA based on the number of pupils tested during the previous school year. The CDE distributes the reports to the LEAs. State regulations require each LEA to certify the accuracy of the report by returning a signed report to the CDE by the regulatory deadline.

The LEAs filing for this waiver request missed the regulatory deadline for one or more State Testing Apportionment Information Report(s) for the 2015–16 school year.

CDE staff verified that these LEAs submitted their report after the deadline and are required to submit a waiver as a condition to receive the applicable apportionment reimbursement.

Demographic Information:

Arvin Union School District has a student population of 3,071 and is located in a small city in Kern County.

Camino Union Elementary School District has a student population of 416 and is located in a rural area of El Dorado County.

Camino Union Elementary School District has a student population of 96 and is located in a rural area of El Dorado County.

Chula Vista Elementary School District has a student population of 23,569 and is located in an urban area of San Diego County.

Cupertino Union School District has a student population of 18,860 and is located in an urban area of Santa Clara County.

Hillsborough City Elementary School District has a student population of 1,484 and is located in a suburban area of San Mateo County.

Lake Elementary School District has a student population of 173 and is located in a rural area of Glenn County.

Loomis Union Elementary School District has a student population of 2,918 and is located in a rural area of Placer County.

Newhall School District has a student population of 4,004 and is located in a suburban area of Los Angeles County.

Placentia-Yorba Linda Unified School District has a student population of 13,634 and is located in a suburban area of Orange County.

San Rafael City Elementary School District has a student population of 4,758 and is located in an urban area of Marin County.

San Rafael City High School District has a student population of 2,519 and is located in an urban area of Marin County.

Ukiah Unified School District has a student population of 5,854 and is located in a rural area of Mendocino County.

Ventura Unified School District has a student population of 17,432 and is located in a small city in Ventura County.

Because this is a general waiver, if the State Board of Education (SBE) decides to deny the waiver, it must cite one of the seven reasons in EC 33051(a), available at

http://leginfo.legislature.ca.gov/faces/codes_displaySection.xhtml?lawCode=EDC&sectionNum=33051.

SUMMARY OF PREVIOUS STATE BOARD OF EDUCATION DISCUSSION AND ACTION

The SBE has approved all previous LEA requests to waive the State Testing Apportionment Information Report deadline since deadlines for submission of the State Testing Apportionment Information Reports were added to the California Code of Regulations. The SBE Waiver Policy 08-#: State Testing Apportionment Informational Report Deadline is available at http://www.cde.ca.gov/re/lr/wr/documents/statetesting.doc.

FISCAL ANALYSIS (AS APPROPRIATE)

If these waivers are approved, these fourteen LEAs will be reimbursed for the costs of the CELDT and/or the CAASPP System for the 2015–16 school year. Total costs are indicated on Attachment 1, and the waiver request from the LEAs are included as Attachments 2 through 15.

ATTACHMENT(S)

Attachment 1:Local Educational Agencies Requesting Waiver of State Testing Apportionment Information Report Deadline–September 2017 (3 Pages).

Attachment 2:Arvin Union School District General Waiver Request 6-6-2017 (2 Pages). (Original waiver request is signed and on file in the Waiver Office.)

Attachment 3: Camino Union Elementary School District General Waiver Request

30-6-2017 (2 Pages). (Original waiver request is signed and on file in the Waiver Office.)

Attachment 4: Camino Union Elementary School District General Waiver Request 32-6-2017 (2 Pages). (Original waiver request is signed and on file in the Waiver Office.)

Attachment 5: Chula Vista Elementary School District General Waiver Request 14-6-2017 (2 Pages). (Original waiver request is signed and on file in the Waiver Office.)

Attachment 6: Cupertino Union School District General Waiver Request 49-6-2017 (2 Pages). (Original waiver request is signed and on file in the Waiver Office.)

Attachment 7: Hillsborough City Elementary School District General Waiver Request 54-6-2017 (2 Pages). (Original waiver request is signed and on file in the Waiver Office.)

Attachment 8:Lake Elementary School District General Waiver Request 28-6-2017 (2 Pages). (Original waiver request is signed and on file in the Waiver Office.)

Attachment 9: Loomis Union Elementary School District General Waiver Request 32-5-2017 (2 Pages). (Original waiver request is signed and on file in the Waiver Office.)

Attachment 10:Newhall School District General Waiver Request 13-5-2017 (2 Pages). (Original waiver request is signed and on file in the Waiver Office.)

Attachment 11:Placentia-Yorba Linda Unified School District General Waiver Request 57-6-2017 (2 Pages). (Original waiver request is signed and on file in the Waiver Office.)

Attachment 12:San Rafael City Elementary School District General Waiver Request 18-6-2017 (2 Pages). (Original waiver request is signed and on file in the Waiver Office.)

Attachment 13:San Rafael City High School District General Waiver Request 19-6-2017 (2 Pages). (Original waiver request is signed and on file in the Waiver Office.)

Attachment 14: Ukiah Unified School District General Waiver Request 29-5-2017 (2 Pages). (Original waiver request is signed and on file in the Waiver Office.)

Attachment 15: Ventura Unified School District General Waiver Request 24-5-2017 (2 Pages). (Original waiver request is signed and on file in the Waiver Office.)

8/31/2017 3:40 PM

State Testing Apportionment Information Report Waivers

Attachment 1

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Local Educational Agencies Requesting Waiver of State Testing Apportionment Information Report Deadline –

September 2017

Created by the California Department of Education

July 7, 2017

8/31/2017 3:40 PM

State Testing Apportionment Information Report Waivers

Attachment 2

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California Department of Education

WAIVER SUBMISSION - General

CD Code: 1563313Waiver Number: 6-6-2017Active Year: 2017

Date In: 6/2/2017 3:02:12 PM

Local Education Agency: Arvin Union School District

Address: 737 Bear Mountain Blvd.

Arvin, CA 93203

Start: 2/9/2017End: 2/9/2018

Waiver Renewal: N

Previous Waiver Number: Previous SBE Approval Date:

Waiver Topic: State Testing Apportionment Report

Ed Code Title: CAASPP

Ed Code Section: CCR, Title 5, Section 862(b)(2)(A)

Ed Code Authority: 33050

Ed Code or CCR to Waive: CCR, Title 5 [Section 862(b)(2)(A) …postmarked by March 1….]

Outcome Rationale: As mandated by the California Department of Education, the Arvin Union School District is required to submit a signed California Assessment of Student Performance 2015-2016 Apportionment Information Report. Submission of this report is required by March 1, 2016.

The Arvin Union School District did not meet the submission deadline. As instructed by the California Department of Education, we are now filing a waiver to request approval from the State Board of Education to submit the CAASPP 2015-2016 Apportionment Information Report. Submission of the report will aide our district in obtaining reimbursement for expenditures associated with state testing.

Student Population: 3071

City Type: Small

Public Hearing Date: 5/16/2017

Public Hearing Advertised: The public hearing was posted at the Arvin Union School District Office, El Camino Real Elementary, Bear Mountain Elementary, Sierra Vista Elementary, and Haven Drive Middle School.

Local Board Approval Date: 5/16/2017

Community Council Reviewed By: Arvin Union School District - District Advisory Council

Community Council Reviewed Date: 3/22/2017

Community Council Objection: N

Community Council Objection Explanation:

Audit Penalty YN: N

Categorical Program Monitoring: N

Submitted by: Ms. Georgia Rhett

Position: Assistant Superintendent

E-mail:

Telephone: 661-854-6512

Fax: 661-854-2362

Bargaining Unit Date: 03/14/2017

Name: Arvin Teacher's Association

Representative: Michael Castaneda

Title: Arvin Teacher's Association President

Position: Support

Comments:

8/31/2017 3:40 PM

State Testing Apportionment Information Report Waivers

Attachment 3

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California Department of Education

WAIVER SUBMISSION - General

CD Code: 0961846Waiver Number: 30-6-2017Active Year: 2017

Date In: 6/20/2017 12:13:07 PM

Local Education Agency: Camino Union Elementary School District

Address: 3060 Snows Rd.

Camino, CA 95709

Start: 11/15/2016End: 11/15/2017

Waiver Renewal: N

Previous Waiver Number: Previous SBE Approval Date:

Waiver Topic: State Testing Apportionment Report

Ed Code Title: CAASPP

Ed Code Section: CCR, Title 5, Section 862(b)(2)(A)

Ed Code Authority: CCR, Title 5, Section 8629b)(2)(A)

Ed Code or CCR to Waive: CCR, Title 5, Section 8629b)(2)(A)

Outcome Rationale: The Camino Union Elementary School District did not meet the submission deadline. As instructed by the California Department of Education, we are now filing a waiver to request approval from the State Board of Education to submit the CAASPP 2015-16 Apportionment Information Report. Submission of this report will aide our district in obtaining reimbursement for expenditures associated with state testing.

Student Population: 416

City Type: Rural

Public Hearing Date: 6/13/2017

Public Hearing Advertised: The public hearing was posted at the Camino Union Elementary District Office, Camino Elementary School

Local Board Approval Date: 6/13/2017

Community Council Reviewed By: Administration Council

Community Council Reviewed Date: 6/6/2017

Community Council Objection: N

Community Council Objection Explanation:

Audit Penalty YN: N

Categorical Program Monitoring: N

Submitted by: Mr. Matthew Smith

Position: Superintendent Principal

E-mail:

Telephone: 530-644-4552

Fax:

Bargaining Unit Date: 06/09/2017

Name: Camino Teachers Association

Representative: Emily Walker

Title: Camino Teachers Association President

Position: Support

Comments:

8/31/2017 3:40 PM

State Testing Apportionment Information Report Waivers

Attachment 4

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California Department of Education

WAIVER SUBMISSION - General

CD Code: 0961846Waiver Number: 32-6-2017Active Year: 2017

Date In: 6/20/2017 12:22:49 PM

Local Education Agency: Camino Union Elementary

Address: 3060 Snows Rd.

Camino, CA 95709

Start: 11/15/2016End: 11/15/2017

Waiver Renewal: N

Previous Waiver Number: Previous SBE Approval Date:

Waiver Topic: State Testing Apportionment Report

Ed Code Title: CAASPP

Ed Code Section: CCR, Title 5, Section 862(b)(2)(A)

Ed Code Authority: CCR, Title 5, Section 8629b)(2)(A)

Ed Code or CCR to Waive: CCR, Title 5, Section 8629b)(2)(A)

Outcome Rationale: The Camino Science and Natural Resources Charter School did not meet the submission deadline. As instructed by the California Department of Education, we are now filing a waiver to request approval from the State Board of Education to submit the CAASPP 2015-16 Apportionment Information Report. Submission of this report will aide our district in obtaining reimbursement for expenditures associated with state testing.

Student Population: 96

City Type: Rural

Public Hearing Date: 6/13/2017

Public Hearing Advertised: The public hearing was posted at the Camino Union Elementary District Office, Camino Elementary School

Local Board Approval Date: 6/13/2017

Community Council Reviewed By: Administration Council

Community Council Reviewed Date: 6/6/2017

Community Council Objection: N

Community Council Objection Explanation:

Audit Penalty YN: N

Categorical Program Monitoring: N

Submitted by: Mr. Matthew Smith

Position: Superintendent Principal

E-mail:

Telephone: 530-644-4552

Fax:

Bargaining Unit Date: 06/09/2017

Name: Camino Teachers Association

Representative: Emily Walker

Title: Camino Teachers Association President

Position: Support

8/31/2017 3:40 PM

State Testing Apportionment Information Report Waivers

Attachment 5

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California Department of Education

WAIVER SUBMISSION - General

CD Code: 3768023Waiver Number: 14-6-2017Active Year: 2017

Date In: 6/7/2017 1:12:13 PM

Local Education Agency: Chula Vista Elementary

Address: 84 East J St.

Chula Vista, CA 91910

Start: 3/1/2017End: 6/2/2017

Waiver Renewal: N

Previous Waiver Number: Previous SBE Approval Date:

Waiver Topic: State Testing Apportionment Report

Ed Code Title: CAASPP

Ed Code Section: 60640

Ed Code Authority: 33050

Ed Code or CCR to Waive: Section 862 Apportionment Information Report (B) if transmitted after March 1, the apportionment information report must be accompanied by a waiver request as provided by Ed. Code section 33050.

Outcome Rationale: A deadline was missed due to internal factors. We are requesting reimbursement of the CAASPP per the 2015-16 Apportionment Information Report. The reimbursement funds help the district cover the cost of administering assessments.

Student Population: 23569

City Type: Urban

Public Hearing Date: 5/3/2017

Public Hearing Advertised: District Website

Local Board Approval Date: 5/3/2017

Community Council Reviewed By: DELAC

Community Council Reviewed Date: 4/21/2017

Community Council Objection: N

Community Council Objection Explanation:

Audit Penalty YN: N

Categorical Program Monitoring: N

Submitted by: Ms. Angela Rosendale

Position: Coordinator of Instructional Services and Support

E-mail:

Telephone: 619-425-9600 x1509

Fax: 619-425-2704

Bargaining Unit Date: 04/17/2017

Name: Chula Vista Classified Employees Organization

Representative: Peter Zeitler

Title: Union President

Position: Support

Comments:

Bargaining Unit Date: 04/18/2017

Name: Chula Vista Educators

Representative: Manuel Yvellez

Title: Union President

Position: Support

Comments:

8/31/2017 3:40 PM

State Testing Apportionment Information Report Waivers

Attachment 6

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California Department of Education

WAIVER SUBMISSION - General

CD Code: 4369419Waiver Number: 49-6-2017Active Year: 2017

Date In: 6/26/2017 8:32:40 AM

Local Education Agency: Cupertino Union School District

Address: 10301 Vista Dr.

Cupertino, CA 95014

Start: 4/12/2017End: 6/26/2017

Waiver Renewal: N

Previous Waiver Number: Previous SBE Approval Date:

Waiver Topic: State Testing Apportionment Report

Ed Code Title: CAASPP

Ed Code Section: CCR, Title 5, Section 862(b)(2)(A)

Ed Code Authority: 33050

Ed Code or CCR to Waive: Certified reports that are processed after March 1, 2017 will not be processed for payment without waiver request approved by the State Board of Education. This waiver applies to the CAASPP Apportionment of the 2015-2016 administration for Cupertino Union School District.

Outcome Rationale: We missed the deadline to sign and submit the apportionment form due to changes in personnel and the request going to the wrong email address.

Student Population: 18860

City Type: Urban

Public Hearing Date: 6/13/2017

Public Hearing Advertised: Physically posted at the District Office, all school sites and at all local public libraries. The document was part of the Board Agenda which was posted on our district website.

Local Board Approval Date: 6/13/2017

Community Council Reviewed By: District Advisory Committee (DAC)

Community Council Reviewed Date: 6/16/2017

Community Council Objection: N

Community Council Objection Explanation:

Audit Penalty YN: N

Categorical Program Monitoring: N

Submitted by: Ms. Sheila Walters

Position: Coordinator, Assessments

E-mail:

Telephone: 408-252-3000 x61150

Fax:

Bargaining Unit Date: 06/05/2017

Name: Cupertino Education Association (CEA)

Representative: Kai Brown

Title: President

Position: Support

Comments:

8/31/2017 3:40 PM

State Testing Apportionment Information Report Waivers

Attachment 7

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California Department of Education

WAIVER SUBMISSION - General

CD Code: 4168908Waiver Number: 54-6-2017Active Year: 2017

Date In: 6/28/2017 1:25:10 PM

Local Education Agency: Hillsborough City Elementary School District