Senior Promotion Pre-Application Package

Senior Promotion Pre-Application Package

Due Date: FRIDAY MAY 13, 2016

Candidates are required to submit a Senior Promotion Pre-Application package to the Department of Family and Community Medicine (DFCM) Senior Promotions Committee (SPC) in order to obtain feedback regarding readiness for promotion. Following review of the pre-application by the SPC, a formal letter will be sent to the candidate providing their recommendation along with feedback specific to the application and academic activities.

The following documents are required to be submitted in one scanned pdf document:

1. Application Form

· Please complete the attached application

· Accuracy and current information are important

2. Curriculum Vitae

· Candidates are required to follow the official UofT WebCV format, as per the Faculty of Medicine Decanal Promotions Committee request

· The CV may be completed in WebCV or typed in Word

· An electronic copy of the UofT format (in Word) is available on our website:

http://www.dfcm.utoronto.ca/facultyandstaff/apr/promotions/senior.htm

3. Identify Areas of Excellence or Competence

· This document will ask you to identify excellence or competence in each of four areas (research, CPA, teaching and education, administrative service)

4. List 5 publications/scholarly pieces of work

· This document will ask you to identify your 5 key publications/scholarly pieces of work as well as your role and impact

5. Teaching Dossier and Teaching Effectiveness Score Summary

· Candidates are required to provide:

· (1) a teaching dossier

· (2) teaching effectiveness scores in a summarized in a table

Reference Document: the Manual for Academic Promotions is available on our website: http://www.dfcm.utoronto.ca/facultyandstaff/apr/promotions/senior.htm

Submit your completed pre-application package to:

Marie Leverman

Academic Promotions Coordinator
Department of Family and Community Medicine
Faculty of Medicine, University of Toronto
500 University Avenue, 5th Floor
Toronto ON M5G 1V7

Via email (preferred method) in ONE PDF File:

Email:

Fax: 416-978-3912

Canada Post (above address)

If you have any questions, please contact:

Marie Leverman

Academic Promotions Coordinator
Department of Family and Community Medicine
T: 416-978-8140

E:
Department of Family and Community Medicine • Faculty of Medicine

2016-2017 Senior Promotion

APPLICATION FORM

Last Name : / First Name:
REQUESTED RANK:
Business / Home
Hospital
Department
Address 1
Address 2
Address 3
City, Province
Postal Code
Telephone
Cell phone
Fax
Email
Confirmed by the DFCM
Chief/Division Head Name / ¦
Chief/Division Head Telephone Number / ¦
Chief/Division Head Email / ¦
Please Complete Below: / Confirmed by
the DFCM
Current Rank in the DFCM:
Date Appointed: (day, month, year) / ¦
Please check off: ¦ Full Time ¦ Part Time ¦ Adjunct / ¦
Previous Rank
Date Appointed: (day, month, year) / ¦
Please check off: ¦ Full Time ¦ Part Time ¦ Adjunct / ¦
Cross Appointment
Please check off: ¦ Yes ¦ No / ¦
Department: / ¦

Reference Documents

Manual for Academic Promotions.

Website link: http://www.dfcm.utoronto.ca/facultyandstaff/apr/promotions/senior.htm

University of Toronto Policy and Procedures Governing Promotions.

Website link: http://www.governingcouncil.utoronto.ca/Assets/Governing+Council+Digital+Assets/Policies/PDF/ppapr201980.pdf

Manual for Academic Promotions, Section 1.4, page 5:

According to the University of Toronto Policy and Procedures Governing Promotions, promotion is based on accomplishments in scholarship (research and/or creative professional activity), teaching and service to the University. Each of these is described in detail in the Manual for Academic promotions.

The greatest weight will be given to excellent in scholarly achievement, which may be expressed in research or creative professional activity (CPA) and to excellence in teaching.

“The successful candidate for promotion will be expected to have established a wide reputation in his or her field of interest, to be deeply engaged in scholarly work, and to show himself or herself to be an effective teacher. These are the main criteria. However, either excellent teaching alone or excellent scholarship alone, sustained over many years, could also in itself justify eventual promotion to the rank of Professor. Administrative or other service to the University and related activities will be taken into account in accessing candidates for promotion, but given less weight than the main criteria: promotion will not be based primarily on such service.” Policy and Procedures Governing Promotions, 1980, paragraph 7)

The term ‘wide reputation’ is typically interpreted as the achievement of national recognition for promotion to Associate Professor and international recognition for promotion to Full Professor.

Most successful candidates will demonstrate excellence in scholarship or teaching, accompanied by competence in the other area. Some candidates may claim and demonstrate an excellent level of achievement for both areas.

Some candidates may achieve promotion based on excellence in scholarship (research and/or CPA) alone or teaching alone, sustained over many years. This is uncommon in the University as a whole, but occurs occasionally in the Faculty of Medicine because of the centrality of clinician-teachers to our educational mission. Promotion based on one criterion anticipates sustained performance and will be necessarily slower than promotion based on combined criteria. Although the length of time is not specified, recent Decanal Promotions Committees view the term ‘sustained’ to normally mean at least ten years.

AREAS OF EXCELLENCE OR COMPETENCE

Name:

Research

Reference Section 3.1, page 11 in the Manual for Academic Promotion

Please select è / m Excellence m Competence
Description:
My Role:
Summary of the evidence of Innovation:
Please be specific in the geographic scope of impact:
Local:
Provincial/Regional:
National:
International:

AREAS OF EXCELLENCE OR COMPETENCE

Name:

Creative Professional Activity

Reference Section 3.2, page 14 in the Manual for Academic Promotion

AREAS OF EXCELLENCE OR COMPETENCE

Name:

Teaching and Education

Reference Section 3.3, page 18 in the Manual for Academic Promotion

AREAS OF EXCELLENCE OR COMPETENCE

Name:

Administrative Service to the University of Toronto

Reference Section 3.4, page 23 in the Manual for Academic Promotion

PUBLICATIONS/SCHOLARLY

PIECES OF WORK

Name:

PUBLICATIONS/SCHOLARLY WORK # 1

Description:
My Role:
If a publication, indicate the level of contribution: / ¡ Senior responsible author
¡ Principal author
¡ Co-principal author
¡ Collaborator
Significance of scholarly work/ publication:
Please be specific in the geographic scope of impact:
Local:
Provincial/Regional:
National:
International:

PUBLICATIONS/SCHOLARLY

PIECES OF WORK

Name:

PUBLICATIONS/SCHOLARLY WORK # 2

PUBLICATIONS/SCHOLARLY

PIECES OF WORK

Name:

PUBLICATIONS/SCHOLARLY WORK # 3

PUBLICATIONS/SCHOLARLY

PIECES OF WORK

Name:

PUBLICATIONS/SCHOLARLY WORK # 4

PUBLICATIONS/SCHOLARLY

PIECES OF WORK

Name:

PUBLICATIONS/SCHOLARLY WORK # 5

TEACHING DOSSIER AND

TEACHING EFFECTIVENESS SCORE (TES)

Candidates are required to provide:

(1) Teaching Dossier

This document may be generated through WebCV.

(if preparing in Word, a sample teaching dossier is available on our website: http://www.dfcm.utoronto.ca/facultyandstaff/apr/forms.htm)

Please ensure your teaching dossier clearly outlines your academic activities from the start date of your current faculty appointment to present.

(2) Teaching Effectiveness Score Data Summary Report (template below)

A summary of your teaching effectiveness scores are required with the pre-application package. If you are claiming “excellence” in teaching, please ensure both of the above documents are accurate and submitted with your application.

For the purpose of the pre-application, you do NOT have to provide copies of your evaluations. We ask that you report your TES in the table provided. TES should be reported from the start date of your current appointed rank to the present.

If you do not have copies of your Teaching Effectiveness Scores, your first point of contact to receive your evaluations is with your Chief/DFCM Program Director.

DFCM faculty who wish to obtain TES reports for Undergraduate courses, please see below:

For the Family Medicine Longitudinal Experience, please contact Brandi Corbett at:

For other Pre-Clerkship courses, please contact the relevant course Director - a list of Pre-Clerkship Course Directors is available at: http://www.md.utoronto.ca/program/preclerkship/coursedirectors.htm

For Family and Community Medicine core clerkship, preceptors may obtain their TES reports by following the attached instructions. If they have any questions about the process, they are welcome to contact me at

For Electives TES Reports, please contact Eva Lagan at .

For Transition to Residency (TTR) TES reports, please contact Ezhil Mohanraj at

DATA SUMMARY SHEETS

NAME:

TEACHING DATA SUMMARY REPORT

Year

/ Level / Program / Type of Teaching / Total Hours / Total Number of Students / Teaching Effectiveness Scores
(TES - if applicable)
Level / U = Undergraduate UM = Undergraduate Medicine
G = Graduate PG = Postgraduate
Other – please specify
Type of Teaching / O = One on one S.G. = Small Group (6-10)
S = Seminar (15-25) W.C. = Whole Class (variable size)
Other – please specify
Program / M.D., Arts and Science, etc.

Senior Promotion Pre-Application Package 2016-2017

Department of Family & Community Medicine Page 3 of 15