SENDD POSITION DESCRIPTION
POSITION DESCRIPTION:OFFICE ASSISTANT/BOOKKEEPER
POSITION STATUS:Non-Exempt Administrative
GENERAL RESPONSIBILITIES:
Office Assistant
Serving as a front line for visitors and phone calls
Coordinating office needs and reordering department supplies
Coordinate Incoming and outgoing mailing
Updating contact information for all staff
Maintaining and update filing systems for office operations
Assists in equipment procurement and inventory control
Assists in managing relationships with vendors, service providers and landlord, ensuring that all items are invoiced and paid on time
Support to staff in project administration of local, state and federal grant and loan programs
Other office assistant support activities
Bookkeeping
Prepare the payroll and processes all vouchers for payment of all accounts; accounts payable and receivables, coordinate reimbursements
Assist in preparing monthly revenue and expenditure reports
Assist in preparing reports and financial statements as required by District’s funding sources
Assist in the preparation of the Annual Budget
Monitor all record keeping to assure compliance with expenditures and financial management patterns
Assist in loan fund bookkeeping, amortization schedules, etc.
Assist in preparing for Annual Financial Audit
SUPERVISION:
Work under the supervision of the Executive Director and coordinates with the Assistant Director
QUALIFICATIONS:
Associates Degree, or High School Graduate supplemented by courses in bookkeeping, typing, word processing and other office machines. Excellent skills in MS Word, MS Excel as well as general accounting software (i.e.: Quickbooks, Grants Management Systems-GMS, etc.). Three years of clerical accounting work preferred.
GENERAL PERFORMANCE STANDARDS:
- Dependability - Can be relied on to carry out both regular work assignments.
- Cooperation - Willingness and ability to work with others.
- Organization - Ability to manage time effectively and arrange work materials for most efficient use.
- Observation of Working hHurs - Works within proper time frames.
- Flexibility - Ability to meet changing or new situations and needs, and able to adapt to new job assignments.
- Adherence to Policies - Follows organization policies and procedures.
- Safety - Understanding and implementation of safe work habits.
- Appearance - Maintains appearance and personal hygiene appropriate for the job.
- Loyalty - Maintains allegiance to organization and represents it in a positive, constructive manner.
10. Communication - Expresses thoughts clearly and concisely in writing and orally.