SENATE FILE LIST

In accordance with ‘Senate Continuing Order No. 10’, as varied by the Senate on 3 December 1998, relevant files created by the National Archives of Australia and the National Archives Advisory Council between 1 July and 31 December 2012 are detailed below.

The list does not include:

• Files transferred to the official custody of the National Archives

• Case related files

• Files essentially related to the internal administration of the agency

• Cabinet related material

• Files that are particularly sensitive having regard to the overall national interest.

Files created in the National Archives electronic and paper recordkeeping

System

Electronic files
2012/2562 / ACCESS MANAGEMENT - ACCESS COPYING - Audiovisual Researcher Requests 2012-2013
2012/4128 / ACCESS MANAGEMENT - ACCESS COPYING - digitisation of microfilm - external providers
2012/3500 / ACCESS MANAGEMENT - ACCESS COPYING - Proposal to digitise WWI repatriation files
2012/4042 / ACCESS MANAGEMENT - ACCESS EXAMINATION - Access applications submitted in SQL database to be transferred to ORACLE database - 2011 and 2012
2012/3222 / ACCESS MANAGEMENT - ACCESS EXAMINATION - Darwin
2012/2577 / ACCESS MANAGEMENT - ACCESS EXAMINATION - Examination of files at NAA by non-controlling agency
2012/3325 / ACCESS MANAGEMENT - ACCESS EXAMINATION - Index Cards transferred from Japan - Montevideo Maru - all boxes
2012/4555 / ACCESS MANAGEMENT - ACCESS EXAMINATION - Section 33 - Access to Royal Commission records including Joint Royal Commissions
2012/3924 / ACCESS MANAGEMENT - ACCESS EXAMINATION - Section 33 - Contact with Australian Customs and Border Patrol - 2012
2012/2981 / ACCESS MANAGEMENT - ACCESS EXAMINATION - SECTION 33 - MALAYSIAN ARCHIVES
2012/3580 / ACCESS MANAGEMENT - ACCESS EXAMINATION - SECTION 33 REPORTING- JULY 2012 TO JUN 2013
2012/3295 / ACCESS MANAGEMENT - ACCESS EXAMINATION - TREASURY - arrangements for examination of files relating to the Inquiry into the Australian Financial System
2012/4510 / ACCESS MANAGEMENT - ADVICE - Advice to other sections on Indigenous issues by Reference and Information Services (R&IS)
2012/3811 / ACCESS MANAGEMENT - ADVICE - Description and access management of CT190 - Reference & Information services aspects
2012/4301 / ACCESS MANAGEMENT - ADVICE - Reference and Information Services – request for comments on Australian Commission for Law Enforcement Integrity Records Authority submission – November 2012
2012/4568 / ACCESS MANAGEMENT - ADVICE - Reference and Information Services consultation and response – Copyright Tribunal of Australia draft records authority – December 2012
2012/4569 / ACCESS MANAGEMENT - ADVICE - Reference and Information Services consultation and response – Honours and Awards Administration draft records authority – December 2012
2012/3501 / ACCESS MANAGEMENT - ADVICE - Reference and Information Services liaison with Personal Records - 2012
2012/2938 / ACCESS MANAGEMENT - AUTHORISATION - Adelaide - Correspondence relating to agency request for access to records under section 30 Archives Act
2012/2937 / ACCESS MANAGEMENT - AUTHORISATION - Brisbane - Correspondence relating to agency request for access to records under section 30 Archives Act
2012/2939 / ACCESS MANAGEMENT - AUTHORISATION - Canberra - Correspondence relating to agency request for access to records under section 30 Archives Act
2012/2941 / ACCESS MANAGEMENT - AUTHORISATION - Darwin - Correspondence relating to agency request for access to records under section 30 Archives Act
2012/2942 / ACCESS MANAGEMENT - AUTHORISATION - Hobart - Correspondence relating to agency request for access to records under section 30 Archives Act
2012/2672 / ACCESS MANAGEMENT - AUTHORISATION - Indicator 63 - Request to Access
2012/2943 / ACCESS MANAGEMENT - AUTHORISATION - Melbourne - Correspondence relating to agency request for access to records under section 30 Archives Act
2012/4492 / ACCESS MANAGEMENT - AUTHORISATION - Melbourne - Officer authorisation to request records from the National Archives
2012/2944 / ACCESS MANAGEMENT - AUTHORISATION - Perth - Correspondence relating to agency request for access to records under section 30 Archives Act
2012/2945 / ACCESS MANAGEMENT - AUTHORISATION - Sydney - Correspondence relating to agency request for access to records under section 30 Archives Act
2012/2581 / ACCESS MANAGEMENT - CUSTOMER SERVICE - Complaints received by Reference and Information Services – July 2012 to June 2013
2012/4376 / ACCESS MANAGEMENT - LIAISON - Australian National University (ANU) Australian Research Council (ARC) project on Indigenous defence history: Project set up and committee meetings
2012/2797 / ACCESS MANAGEMENT - LIAISON - Between *** *** (South Australian Link-Up) and Reference and Information Services (R&IS), 2012-
2012/3499 / ACCESS MANAGEMENT - LIAISON - Reference and Information Services and Digital and Online Access
2012/3497 / ACCESS MANAGEMENT - LIAISON - Reference and Information Services and S33 - 2012
2012/3502 / ACCESS MANAGEMENT - LIAISON - Reference and Information Services liaison with the Department of Foreign Affairs and Trade - 2012
2012/2872 / ACCESS MANAGEMENT - LIAISON - Requests by external organisations for password protected access to the Bringing Them Home name index
2012/4246 / ACCESS MANAGEMENT - PLANNING - Re-accreditation of SAES 2013-14
2012/3564 / ACCESS MANAGEMENT - POLICY - Final Versions - Policy and Procedural documents for making Commonwealth records available to Commonwealth institutions under Section 30 of the Archives Act
2012/4209 / ACCESS MANAGEMENT - POLICY - Larrakia petition
2012/2811 / ACCESS MANAGEMENT - POLICY - Research Paper for online records (take-down policy for pro-active digitisation agenda and reactive removal policy)
2012/3687 / ACCESS MANAGEMENT - POLICY - Statement of Reasons - development of templates including RAM
2012/3867 / ACCESS MANAGEMENT - PROCEDURES - Development of Guidelines for the Examination of DIAC files
2012/4386 / ACCESS MANAGEMENT - PROCEDURES - Inquiries from agencies and public about Special Access procedures
2012/4412 / ACCESS MANAGEMENT - PROCEDURES - Procedures and updates for State Office examiners- from 2012
2012/4411 / ACCESS MANAGEMENT - PROCEDURES - Section 33 Standard Operating Procedures - from 2012
2012/4147 / ACCESS MANAGEMENT - PROJECT MANAGEMENT - Distribution of copies of publication to State Offices - - Cabinet 1984 and 1985
2012/2744 / ACCESS MANAGEMENT - PROJECT MANAGEMENT - Examination of 1984 and 1985 Cabinet Records - Project plan - Updated March 2012
2012/4145 / ACCESS MANAGEMENT - PROJECT MANAGEMENT - preparation of sets of folders of copied Cabinet papers for reading room - Cabinet 1984 and 1985
2012/4293 / ACCESS MANAGEMENT - REFERENCE ENQUIRIES - Incoming Post War RAAF Transfers 2011
2012/4294 / ACCESS MANAGEMENT - REFERENCE ENQUIRIES - Incoming Post War RAAF Transfers 2012
2012/4295 / ACCESS MANAGEMENT - REFERENCE ENQUIRIES - Incoming Post War RAAF Transfers 2013
2012/4256 / ACCESS MANAGEMENT - REFERENCE ENQUIRIES - Reference Case File - Department of Immigration and Citizenship Inquiry about Australian Bicentennial Authority Records
2012/3125 / ACCESS MANAGEMENT - REPORTING - Image Loading Statistics 2012-13
2012/3396 / CUSTODY & STORAGE - ADVICE - Holdings of Defence records in Sydney
2012/2671 / CUSTODY & STORAGE - AUTHORISATION - Indicator 64 - Requests to authorise portable and attractive item status
2012/3862 / CUSTODY & STORAGE - ESTRAY RECOVERY - Discussions with NLA 2012/13
2012/4352 / CUSTODY & STORAGE - ESTRAY RECOVERY - Miscellaneous Commonwealth estray plans given to the Public Records Office of Victoria, 18 October 2012
2012/4403 / CUSTODY & STORAGE - LENDING SERVICES - CA 8150 and CA 8138 Airservices Australia
2012/2606 / CUSTODY & STORAGE - LENDING SERVICES - Outstanding Items Project - 2012
2012/2609 / CUSTODY & STORAGE - LENDING SERVICES - Sydney Agency Requests - July to December 2012
2012/4143 / CUSTODY & STORAGE - PLANNING - National Space Status Report (NSSR) 2012-2013
2012/2708 / CUSTODY & STORAGE - PLANNING - National Space Used Plan (NSUP) Sydney Office 2012 - 2013
2012/3408 / CUSTODY & STORAGE - PLANNING - Operations and Preservation (O&P) National Storage Status 2012-13
2012/4424 / CUSTODY & STORAGE - PROJECT MANAGEMENT - Movement of Audiovisual Material overseas for copying
2012/2800 / CUSTODY & STORAGE - PROJECT MANAGEMENT - Transfer and preservation project for digital copy of Series B6654 - Negative films of aerial survey photographs of Australia, single number series with CA prefix
2012/4305 / CUSTODY & STORAGE - RECORDS TRANSFER - Access - Clearance Arrangements - Australian Electoral Commission - Transfer of Records to Archival Custody for Public Reference Use
2012/2932 / CUSTODY & STORAGE - RECORDS TRANSFER - Advice - Department of Customs and Border Protection Service
2012/3882 / CUSTODY & STORAGE - RECORDS TRANSFER - CA 2141 - Department of Treasury - 2012
2012/2884 / CUSTODY & STORAGE - RECORDS TRANSFER - CA 2965 - Office of Parliamentary Counsel (OPC) - 2012
2012/2895 / CUSTODY & STORAGE - RECORDS TRANSFER - CA 3927 ABC Adelaide Transfers, 2012
2012/2624 / CUSTODY & STORAGE - RECORDS TRANSFER - CA 4125 - Australian Broadcasting Corporation (ABC) Melbourne - Transfer of Digital AV Records, 2012
2012/4490 / CUSTODY & STORAGE - RECORDS TRANSFER - CA 4162 Australian Institute of Family Studies
2012/2641 / CUSTODY & STORAGE - RECORDS TRANSFER - CA 4953 Tiwi Land Council transfer of E1615 items July 2012
2012/4465 / CUSTODY & STORAGE - RECORDS TRANSFER - CA 9307 Shire of Christmas Island - 2012 - 2013 proposed transfers to National Archives of Australia Perth office
2012/4493 / CUSTODY & STORAGE - RECORDS TRANSFER - Department of Agriculture Fisheries & Forestry - 2012
2012/3010 / CUSTODY & STORAGE - RECORDS TRANSFER - Department of the Prime Minister and Cabinet
2012/3943 / CUSTODY & STORAGE - RECORDS TRANSFER - Estray Plans - Maribyrnong Munitions Factory
2012/4131 / CUSTODY & STORAGE - RECORDS TRANSFER - Hobart Office - CA 1873 Antarctic Division - Antarctic Research Evaluation Group - New Series Proposal
2012/4136 / CUSTODY & STORAGE - RECORDS TRANSFER - Hobart Office - CA 1873 Antarctic Division - New Series Transfer Proposal - P2683 Indices
2012/2987 / CUSTODY & STORAGE - RECORDS TRANSFER - Hobart Office - CA 1873 Antarctic Division - Series Transfer Proposal - P1556
2012/2971 / CUSTODY & STORAGE - RECORDS TRANSFER - Hobart Office - CA 1873 Antarctic Division - Series Transfer Proposal - P2683 - Construction Drawings
2012/4213 / CUSTODY & STORAGE - RECORDS TRANSFER - Hobart Office - CA 1873 Antarctic Division - Series Transfer Proposal - P2835
2012/4084 / CUSTODY & STORAGE - RECORDS TRANSFER - Hobart Office - CA 1873 Antarctic Division - Series Transfer Proposal - P2844 - CA 1873
2012/4442 / CUSTODY & STORAGE - RECORDS TRANSFER - National Library of Australia - contact re transfer of records
2012/2924 / CUSTODY & STORAGE - RECORDS TRANSFER - Proactive transfers - Potential RNA records in agency custody
2012/2688 / CUSTODY & STORAGE - RECORDS TRANSFER - Reconciliation Australia records transfer inquiry
2012/4257 / CUSTODY & STORAGE - RECORDS TRANSFER - Torres Strait & Aboriginal Ex-Service Personnel - Alleged Underpayments during WW II
2012/4402 / CUSTODY & STORAGE - REPORTING - Agency requests for copies of checklists - December 2012 - June 2013 Sydney Office
2012/3001 / CUSTODY & STORAGE - REPORTING - ECM - Canberra - 2012/2013 Convert virtual to real project
2012/4410 / CUSTODY & STORAGE - REPORTING - Usage Reports - 2011
2012/3713 / CUSTODY & STORAGE - WITHDRAWALS - Australian National Railways Commission Head Office, South Australia (CA 2105) Request for Withdrawal of Records
2012/3821 / CUSTODY & STORAGE - WITHDRAWALS - CA 2367 Department of Veterans' Affairs, Victorian Office
2012/2761 / CUSTODY & STORAGE - WITHDRAWALS - Defence (CA 7844) - Withdrawal of records for resentencing by agency
2012/2681 / CUSTODY & STORAGE - WITHDRAWALS - Department of Defence (CA 46) & Military Police Central Records Office (CA 8393) - Request for Withdrawal of Records - A7401, A7414, A8258, A8259 and C4958
2012/4551 / EQUIPMENT & STORES - ACQUISITION - Microfilm readers and printers for the Darwin Office
2012/4420 / EQUIPMENT & STORES - REVIEWING - On-going re-evaluation of products, processes, procedures, standards and systems for Preservation Digitisation - 2012-2013
2012/4428 / EVALUATION & DISPOSAL - ADVICE - Accessibility Support Services - Records Review - Agency Contact List - 2012/2013
2012/4471 / EVALUATION & DISPOSAL - ADVICE - Administrative Appeals Tribunal AAT
2012/3928 / EVALUATION & DISPOSAL - ADVICE - Australian Curriculum Assessment and Reporting Authority ACARA
2012/4559 / EVALUATION & DISPOSAL - ADVICE - Australian Electoral Commission AEC
2012/3626 / EVALUATION & DISPOSAL - ADVICE - Australian Pesticides and Veterinary Medicines Authority (APVMA)
2012/3820 / EVALUATION & DISPOSAL - ADVICE - Australian Securities Commission (ASIC) - records authority review
2012/3384 / EVALUATION & DISPOSAL - ADVICE - Australian Valuations Office AVO
2012/2913 / EVALUATION & DISPOSAL - ADVICE - Defence disciplinary records - military police investigation records - proposed withdrawal from Archives custody
2012/2910 / EVALUATION & DISPOSAL - ADVICE - Department of Defence - Overseas operational records project
2012/4306 / EVALUATION & DISPOSAL - ADVICE - Department of Foreign Affairs and Trade DFAT
2012/3187 / EVALUATION & DISPOSAL - ADVICE - Department of Immigration and Refugee Review Tribunal - Protection assessment and merit review responsibilities and administrative change
2012/3712 / EVALUATION & DISPOSAL - ADVICE - Department of Regional Australia, Local Government, Arts and Sport (DRALGAS)
2012/4007 / EVALUATION & DISPOSAL - ADVICE - Department of Treasury
2012/4464 / EVALUATION & DISPOSAL - ADVICE - Insolvency and Trustee Service Australia ITSA
2012/4259 / EVALUATION & DISPOSAL - ADVICE - National Native Title Tribunal NNTT
2012/3970 / EVALUATION & DISPOSAL - ADVICE - National Transport Commission
2012/3552 / EVALUATION & DISPOSAL - ADVICE - Office of Parliamentary Counsel OPC
2012/2935 / EVALUATION & DISPOSAL - ADVICE - Personal Property Securities Act implications
2012/4053 / EVALUATION & DISPOSAL - ADVICE - Royal Australian Naval Heritage Centre - Spectacle Island
2012/3155 / EVALUATION & DISPOSAL - AGENCY MONITORING - Inspector-General of Intelligence and Security
2012/3283 / EVALUATION & DISPOSAL - DISPOSAL AUTHORISATION - Albury-Wodonga Corporation - Development of and consultation on records authority project
2012/3913 / EVALUATION & DISPOSAL - DISPOSAL AUTHORISATION - Australian War Memorial - adoption of Cultural Collections Records Authority
2012/3992 / EVALUATION & DISPOSAL - DISPOSAL AUTHORISATION - Compliance requirements for authorisation for destruction under GRA 30 of Brisbane flood damaged records of Defence, Queensland University Regiment