Project Task / Time Frame / Responsible Party / Resource or Artifact / Date Completed
1. Teacher Recruitment / As soon as possible, no later than
2/2012 / Site Administrator - Support from i3
Project Director
and district
administration /
  • Recruitment Packet contains all forms, brochures, handouts and instructions needed for recruitment activities.
-Meeting script
-Newsletter
-Articles
-Brochures
-Teacher consent
-Project description
-Reply envelope
Activity Steps:
Menu of activities from which to select:
  1. Inform stakeholders about project.Consider including: Board, District & Site Administration, Site Staff, and 8th Grade Algebra I Teachers.
  2. Select and conduct recruitment activities focused on 8th grade Algebra I teachers.
• Meeting
• Union newsletter
• Individual conferences
• Press release
• District Newsletter
  1. Return signed consent forms to i3 Project Director.
Note: i3 Project Director is available and the point of contact for all district questions, concerns or to provide help where needed.
2. Sign and return WestEd Data Agreement / Dec-Jan / Project Director will send agreement to district contact / • WestEd Data Agreement
• Reply envelope
Activity Steps:
1. Sign and return to WestEd in reply envelope.
2. Provide contact information for staff designated to assist with data.
Note: i3 requires originals documents for audit allow time for returning via mail
3. Sign and return ARCHES MOU to Projector Director / Dec-Jan / Project Director will send agreement to district contact / • ARCHES MOU
• Reply envelope
Activity Steps:
1. Mail agreement with original signatures to i3 Project Director.
Note: i3 requires originals documents for audit purposes; please allow time for returning via mail.
4. Inform parents about the project, distribute opt out forms and collect. / Jan. 9, 2012- Feb 28, 2012 / District & Site Staff with support from Project Director / • Opt out form
• Approved text for newsletter
• Script for phone message and/or
meetings
• Meeting agenda
• Reply envelope to return opt out
forms to WestEd
Activity Options:
• Publish approved newsletter text in district newsletter as a secondary form of parental notification
• Record message using calling system (if available)
• Make presentations at parent meetings
• Teacher/Administrator provide information
• Distribute approved opt-out forms to all 7th graders at participating schools
5. Confirm Summer C.A.M.P. dates if available and not previously submitted. / Jan. 2012 / District Contact /
  • Email Project Director

6. Randomization of teachers / March 2012 / WestEd / Note: WestEd will notify teachers of assignment individually via email after students have been assigned to teachers. District/site administration will be included in notification.
Activity Steps:
1. WestEd will report assignments to teacher, district/site administration and i3 Project Director
7. Schedule students into Algebra I course and sections and send to West Ed / By April 15, 2012 / Site Administration / Note: Districts strategies for scheduling are available to be shared upon request.
Activity Steps:
1. Draft master schedule for Algebra I sections
8. Submit data for cohort 1 baseline and identify eligible students for summer C.A.M.P. / April 2012 / District & Site Staff with support from Project Director as needed /
  • WestEd excel template

Activity Steps:
1. Districts submit data to WestEd. WestEd identifies eligible students and customizes invitations for C.A.M.P.
2. Import and populate excel template provided by WestEd.
9. Confirm teachers teaching in C.A.M.P. 2012 and report names to i3 Project Director. / April 2012 / Project Teachers and Site Administration / Note: Project Director will cross reference with consent form information.
10. Complete and return Summer C.A.M.P. & Algebra I Materials Order forms to Alexandra Higgins, ARCHES. / April 2012 / Project Teachers and Site Administration / • CAMP Materials Order Form
• Algebra I Materials Order Form
Note: Project Director will send order forms