See Appendix 10 (pp. 467–469) in previous edition for example of how to set this material up.

Appendix 10: Sample Vendor Agreement

Account Number: DEF-1

This agreement is between ABC Event Leadership Company (hereafter referred to as EVENT LEADER) and DEF firm (hereafter referred to as VENDOR).

I.EVENT DATE: July 15, 2010.

II.EVENT ARRIVAL TIME: 7:30 p.m. central time.

III.EVENT START TIME: 8:00 p.m. central time.

IV.EVENT STOP TIME: 11:00 p.m. central time.

V.VENDORshall provide:

1.Three (3) magicians performing walk-around magic suitable for young children ages 5 to 12 years. Magicians shall wear black tuxedoes.

2.Eight- (8-) member Top-40 band entitled “Starlight,” wearing matching black tuxedoes.

3.Balloon drop of 500 nine-inch silver Mylar balloons. Rigging to be completed by 2:00 p.m. central time and drop to occur between 10:00 p.m. and 11:00 p.m. central time.

4.Comprehensive general liability insurance with a $1 million limit per occurrence, naming EVENT LEADER as additional insured for period of event.

5.Refrain from distributing promotional literature at event and direct any and all inquiries for future business resulting from event to EVENT LEADER.

VI.EVENT LEADER shall provide:

1.Complimentary parking for VENDOR and his or her personnel.

2.Two dressing rooms.

3.One lift for rigging balloon drop. Lift to be available from 12:00 p.m. to 2:00 p.m. central time.

4.On-site event coordinator to liaison with VENDOR.

VII.FEES

EVENTLEADER shall pay the following fees to VENDOR:

1.Magicians$1,000

2.Band$3,000

3.Balloon drop$1,500

Total:$5,500

VIII.TERMS

EVENT LEADER shall pay VENDOR 50% deposit ($2,750) upon execution of agreement, and the balance net 30 days of event date.

IX.CANCELLATION

If the VENDOR cancels for any reason, he or she forfeits all funds received or due and shall promptly repay EVENT LEADER any funds advanced for this event. If the EVENT LEADER cancels for any reason, he or she must provide the following payments to VENDOR:

Cancellation before 120 days of event date:No fees due.

Cancellation of up to 90 days of event date:15% of total fee.

Cancellation of up to 60 days of event date:25% of total fee.

Cancellation of up to 30 days of event date:50% of total fee.

Cancellation less than 30 days prior to event date:75% of total fee.

X.FORCE MAJEURE

This agreement is canceled automatically if the event is interrupted due to acts of God, including, but not limited to, hurricanes, tornadoes, strikes, war, volcanic eruption, earthquakes, or pestilence.

XI.ARBITRATION

In the event of disagreement pertaining to this agreement, the parties agree to submit to mandatory nonbinding arbitration. The American Arbitration Association is designated as the official body for arbitrating any disputes resulting from this agreement.

XII.HOLD HARMLESS AND INDEMNIFICATION

The EVENT LEADER and VENDOR agree to hold one another harmless from negligence caused by that party and to mutually indemnify one another.

XIII.TIME IS OF THE ESSENCE

The services and related costs described in this agreement are guaranteed through 5:00 p.m. central time March 15, 2007. After this date these services and related costs must be renegotiated.

XIV.THE FULL AGREEMENT

This agreement and attachments contain the final and entire agreement between the parties, and neither they nor their agents shall be bound by any terms, statements, or representations, oral or written, not contained herein.

XV.ACCEPTANCE

The parties whose signatures are affixed below agree to accept the terms and conditions stated within this agreement.

______

CLIENTDATE

______

EVENT LEADERDATE

Note: Sign both copies and return to EVENT LEADER. A fully executed original will be provided once signed by the EVENT LEADER.

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