Sections to Be Completed by Principal Investigators

Sections to Be Completed by Principal Investigators

CONFIDENTIALSOP-SERC500-PSF15-02

PROJECT MANAGEMENT REQUESTS

Sections to be completed By Principal Investigators:

Mandatory Information: / Section 1 /
  • Project Information
/ Pg. 2
Sections 1, 2, 3 & 7. / Section 2 /
  • Purpose of Request
/ Pg. 2
Section 3 /
  • Summary of Progress To-date
/ Pg. 3 – 5
Section 7 /
  • Certification & Endorsement
/ Pg. 13 – 14
Specific Requests: / Section 4 /
  • Justification for Supplementary Budget
  • Virement/Variation Request
/ Pg. 6 – 8
Sections 4 – 6. / Section 5 /
  • Change of Principal Investigator/Programme Manager/Co-Investigator
/ Pg. 9 – 10
Section 6 /
  • Extension of Project End-dates
  • Proposed New/Revised Project Scope/Direction
/ Pg. 11 – 12

PRINCIPAL INVESTIGATORS PLEASE NOTE:

  1. The project management request consists of two forms – PSF 15 (this form) and PSF 16 (to be downloaded from http://pams.a-star.edu.sg). Only requests made using the latest version of these forms would be considered.
  1. Please complete all sections marked as“Mandatory”. Please also refer to the “Checklist for Validation of Form” (located on the last page) to ensure that the form is properly completed.
  1. The hardcopies (with signatures) of the request should be sent through the Office of Research (or equivalent) to:

Extramural Programmes

Science & Engineering Research Council (SERC)

Agency for Science, Technology and Research

1 Fusionopolis Way, #18-10 Connexis North

Singapore 138632

  1. The softcopies (Microsoft Word file of PSF15 and Microsoft Excel file of PSF16) of the request should also be emailed to .
  1. Requests for project extension should be made only in the final year of project duration. All requests should reach SERC 6 months before the project end date.
  1. An SERC-appointed review panel may review all submitted requests.
  1. For cases requesting for a change in principal applicant/programme manager (PI/PM), SERC reserves the right to appoint a new PI/PM other than the candidate nominated, or to terminate the project as it deems fit.

SCIENCE & ENGINEERING RESEARCH COUNCIL

PROJECT MANAGEMENT REQUESTS

SECTION 1PROJECTINFORMATION (MANDATORY)

Funding Scheme :
Project No. :
Title of Project :
Principal Investigator & Affiliation :
Contactable Number :
Email :
Principal Organisation & Department :
Co-Investigators and their Organisations :
Collaborators & their Organisations :
Original Project Duration (Start – End Date) :

SECTION 2PURPOSE OF THIS REQUEST (MANDATORY)

Please indicate in the boxes provided:
(A) / Extension of projectend datewithout additional increase in total project value.
Requested period of extension: / (no. of mths)
New end date: / (dd/mm/yyyy)
(Note: To complete Sections 2, 3, 6 and 7 only.)
(B) / Extension of projectend datewith supplementary budget request.
Requested period of extension: / (no. of mths)
New end date: / (dd/mm/yyyy)
Additional budget requested: / (S$)
(Note: To complete Sections 2, 3, 4, 6 & 7 only.)
(C) / Virement Requests (for virements which cumulatively exceed 30% of the original grant amount of the vote to be vired to or vired from, whichever is lower)
(Note: To complete Sections 2, 3, 4B & 4C, & 7 only.)
(D) / Change of Principal Investigator/Programme Manager/Co-Investigator* only.
(Note: To complete Sections 2, 3, 5 & 7 only.)
(E) / Change of project scope or direction only.
(Note: To complete Sections 2, 3, 6 & 7 only.)
(F) / Change of capability indicators only.
(Note: To complete Sections 2, 3 & 7 only.)
(G) / Supplementary budget request only.
Additional budget requested (S$): ______
(Note: To complete Sections 2, 3, 4A & 4C, 6 & 7 only.)

* Please delete accordingly.

SECTION 3SUMMARY OF PROGRESS TO-DATE (MANDATORY)

Status as from project start date to:

/

(dd/mm/yyyy)

A. Expenditure Level – Utilisation Rate

Vote / Total
[A] / Original Grant Awarded (S$) / Revised Grant (S$)
(if applicable) / Actual expenditures (S$)to date(exclude commitments)
[B] / Utilisa-tion Rate
[B/A x 100%]
A*STAR Funding / Other Parties
(if any) / A*STAR
Funding / Other Parties
(if any)
EOM
EQPT
OOE
Travel
TOTAL

B. All Previous Variations/Virements – State A*STAR funding only

Type (Variation/Virement) / From (Vote) / To (Vote) / Amount Varied/Vired (S$)
Comments (to include explanation for major variations/virements; use additional pages if necessary)
  1. Manpower Development - Project Staffing Status

Original Targets / Revised Targets (if any) / Actual
Post-Docs
Research Fellows
Research Assistants
Student Assistants
Comments (to include explanation for major deviations from approved targets and problems encountered; use additional pages if necessary)
D. Milestones / Deliverables
(i)Quantitative Indicators (please fill and attach PSF16)
Comments (to include explanation for deviations from approved targets; use additional pages if necessary)
(ii) Milestones Achieved
Original Deliverables Projected / Original Schedule (ie. to be completed in (1st/2nd/3rd) year of project / Current Status / New Schedule Proposed
1
2
3
4
5
6
7
8
9
10
11
12

Insert additional rows if necessary

(iii) Additional milestones/deliverables achieved butnot captured above (use additional pages if necessary)
E. History of Supplementary Budgets Approved
Approval Date / Amount (S$) / Reasons for Seeking Additional Budget
(Brief Description)
F. History of Project Extensions
From dd/mm/yyyy / To dd/mm/yyyy / Reasons for Project Extension
(Brief Description)

SECTION 4JUSTIFICATIONS FOR ADDITIONAL BUDGET

(Depending on your request, please complete only 4A or 4B. 4C is to be completed for both cases).

A. Additional Resources Required
Category / Description / Quantity / Estimated Cost (S$)
  1. EOM

  1. EQPT

  1. OOE

  1. TRAVEL

B. Virement/Variation Required
Total virement/variation# needed (S$) :
Amount to be vired/variation# from A*STAR funding* (S$) :
Funds to be vired/varied / from (vote) : / to (vote) :

# delete as appropriate

* if amount is different from total virement needed.

C. Reasons for Requiring Additional Budget/Virement/Variation. Please explain and/or justify:
(i) The intended use for the additional resources.
(ii) Why the increase could not have been foreseen when the initial application was made.
(iii) If additional EQPT/facilities is requested:
  • Have you explored availability of existing equipment/facilities on campus, at RIs, etc?
/ Yes / No*
  • Why is it not possible to use existing equipment?
  • How will this new equipment be effectively utilised after the project is completed? Eg. who are the potential users? How often will they be using it?

* Pleasedelete accordingly.

SECTION 5CHANGE OF PRINCIPAL INVESTIGATOR/PROGRAMME MANAGER/CO-INVESTIGATOR (PI/PM/CO-PI)

A. Details of previous and new PI/PM/CO-PI*
Previous PI/PM/CO-PI*
Name & Title:
Designation:
Department & Organisation:
NewPI/PM/CO-PI*
Name & Title:
Designation:
Department & Organisation:
Is the nominee an existing CO-PI/Collaborator* of the project? / Yes / No*
If yes, please elaborate on the role & involvement of the nominee in the existing project:
Is the nominee an existing PI/PM/CO-PI/Collaborator* of other A*STAR-funded projects? / Yes / No*
If yes, please elaborate on the role & involvement of the nominee in those projects:

* Please delete accordingly

Note: If the nominee is not from the same employing organisation as the PI, then the PI needs to first obtain written agreements from both organisations that the existing work can be transferred. Such agreements have to be enclosed along with this application.

  1. Please attach C.V. of the nominee.

C.V. should include a summary of all A*STAR-supported projects, completed or in progress over the last three years, as well as currently pending awards from SERC.

  1. Please update A*STAR PAMS (Project Administration, Management & Submission) system (URL: http://pams.a-star.edu.sg)

The nominee’s PAMS account must be updated or created if nominee does not have an existing account. Once it is done, the nominee must inform A*STAR.

D. Please explain in detail the need for the proposed change.

SECTION 6EXTENSION OF PROJECT END DATE /

CHANGE OF PROJECT SCOPE OR DIRECTION

A. Please elaborate on the following:
i)What are the reasons for the extension of the project end date? Why this was not foreseen when the initial application was made?
ii)What is the proposed new scope/direction for work?
iii)Is this an additional dimension to current work, or a replacement of original objectives? Where this is a replacement of parts of the current work, please state clearly the portions to be replaced.
iv)What are the reasons for the change in scope/direction? I.e. Changes in technological environment, difficulties in implementing and obtaining original goals, etc. Please provide details.
B. Proposed Schedule for Implementation of New Milestones
Research
Milestones / Year 1* / Year 2* / Year 3* / Year 4*
Q1 / Q2 / Q3 / Q4 / Q1 / Q2 / Q3 / Q4 / Q1 / Q2 / Q3 / Q4 / Q1 / Q2 / Q3 / Q4

* If extension of project end date is:

NOT requested, please state year as in original project length;

  • Requested, please state projected quarter & year in accordance to project extension request.

SECTION 7DECLARATION & ENDORSEMENT (MANDATORY)

A.Principal Investigator:

  • I declare that the above information is true and complete to the best of my knowledge.
  • I understand that my request may be reviewed by an SERC-appointed review panel.
  • I have enclosed all necessary documents in support of my application.

Name:
Signature: / Date:

B.Endorsement from Head of Department (or his nominee) and other approval signatories deemed necessary as per PI’s employing organisation’s existing policies.

Comments (if any):

The above request is supported / not supported*

1) Name:
Designation:
Signature: / Date:
2) Name:
Designation:
Signature: / Date:
3) Name:
Designation:
Signature: / Date:

* Please delete accordingly.

C.Endorsement from Director of Research (or equivalent authority in PI’s employing organisation) (or his nominee)

Comments (if any):

Checklist for Validation of Form

All the sections of the request form are duly filled.
For PSF16, the details in the "Human Capital", "Publications" and “IP & Industry” worksheets tally with the figures in the "Capability Indicators" worksheet.
The request form is duly signed by the PI.
The request formis to reach SERC 6 months before the project end date. Extension request should only be made in the final year of the project duration.
The request is assessed (supported / not supported) and endorsed by the Head of Department.

The above request is supported / not supported*

Name:
Designation:
Signature: / Date:

* Please delete accordingly.

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