R-1185 Design/Build Services for the Municipal Courts Remodel
DEPARTMENT OF INTERNAL SERVICES
Purchasing Services
15151 E. Alameda Pkwy., Ste. 4400
Aurora, CO 80012
303-739-7100
FAX: 303-739-7509
REQUEST FOR PROPOSAL: R-1185
CLASS/ITEM: 955-10 DATE ADVERTISED: February 10, 2003
REQUEST FOR PROPOSALS
Technical proposals will be accepted at the Office of Purchasing Services, 15151 East Alameda Parkway, Suite 4400, Aurora, Colorado 80012, until 4:00 p.m. February 27, 2003. No late proposals will be accepted.
The City of Aurora is requesting technical proposals from design/build firms with considerable, successful experience in the design/build method of constructing court/governmental/public safety facilities. The selected design/build firm will provide design/build services for a project known as the Municipal Courts Remodel. TallyThe total available budget is $1,600,000 to $1,850,000.
Proposals shall consist of:
DESIGN/BUILD SERVICES
for the
MUNICIPAL COURTS REMODEL
Pre-Proposal Conference:
A pre-proposal conference is scheduled for February 18, 2003 at 2:00 p.m. in the Jury Assembly Room, Municipal Justice Center, 15001 East Alameda Drive, Aurora. The purpose of the pre-proposal conference is to provide assistance to interested design/build firms in the interpretation of the Request for Proposals, submittal requirements, evaluation criteria, and other technical and contractual matters. Attendance at the pre-proposal conference is not mandatory, but is highly recommended.
Proposal Schedule
A TENTATIVE SCHEDULE of key dates for the project has been established as follows:
February 18, 2003 / Pre-Proposal conference at 2:00 p.m.February 27, 2003 / Proposal Submission by 4:00 p.m.
March 10, 2003 / Recommendations to short-list
Tentative Addendum Schedule / See Section I – Selection Process
Proposal Process Description:
This Request for Proposals is being solicited under a multi-step procurement procedure consisting of three phases. The first step requires all firms to submit UNPRICED technical proposals addressing only those items cited in Section II, Submittal Requirements. The submittals pertain primarily to the firm's qualifications and relevant experience to complete the project. Proposals will be reviewed and ranked based on the evaluation criteria outlined in Section III, Evaluation Criteria by a selection committee. Firms receiving the highest evaluation scores will be selected for a short-list. It is anticipated that approximately three firms will be short-listed for this project. Only those firms who are placed on the short-list will be considered for the second phase. An addendum to the RFP will be issued to the short-listed firms that will include the program description, i.e., performance specifications, etc., for the project. These firms will then provide detailed responses describing their ability to complete all site planning and the design/build of the programmed elements, particularly for public safety facilities. Presentations by and interviews with the short-list of firms shall be conducted as a part of the final evaluation phase of this proposal. General information concerning the addendum is outlined in Section I, Project and Selection Process Overview. It is the intent of the City to negotiate a contract for all design/build requirements with the firm ranked the highest by the selection committee and City Council on the basis of the technical proposal and interviews. Should the City be unable to reach an agreement with the top ranked firm, negotiations may commence with the second ranked firm. This process will continue until a satisfactory contract is negotiated. The City may reject any or all proposals at any time.
Proposals will be considered only from firms or individuals solidly established as an appropriate business, who are financially responsible, and who have the resources and ability to offer services in a professional and expedient manner. The City may request additional information as deemed necessary. Failure to provide such information may result in the proposal being considered non-responsive. The City reserves the right to obtain financial data or other supplemental information concerning the firm and/or its subcontractors.
Deadline for Submittals:
Technical proposals will be accepted at the Office of Purchasing Services, 15151 East Alameda Parkway, Suite 4400, Aurora, Colorado 80012, until 4:00 p.m. February 27, 2003.
Seven (7) copies of the proposals will be required. The technical proposals shall be retained by the City of Aurora and will not be returned.
The City of Aurora reserves the right to reject any and all proposals, to waive any informalities in the proposals received, and to accept the proposal deemed most advantageous to the best interest of the City.
Proposals shall be labeled with the project title and proposal number. All proposals received after the deadline will be returned unopened.
Questions:
The City will entertain written questions directed to Peter Francis, CIP Coordinator, 15151 East Alameda Parkway, 5th Floor, Aurora, Colorado, or in Microsoft Word 2000 format by e-mail . Please identify in correspondence any questions pertaining to the Municipal Courts Remodel. Questions must be received before the 5:00 p.m. deadline on February 16, 2003. Replies will not be provided on questions received after this date and time. Pertinent questions will then be answered in writing at the pre-proposal conference on February 18, 2003. Questions will also be entertained at the pre-proposal conference and will be answered in written minutes that will be sent to all attendees of the pre-proposal conference. To assure equitable treatment of all interested firms, telephone inquiries about the project are not allowed.
CITY OF AURORA, COLORADO
Willie Brown
Senior Procurement Agent, Purchasing Services
Attachments: Section I Project and Selection Process Overview
Section II Submittal Requirements
Section III Evaluation Criteria
Atch. 1 Insurance Requirements
SECTION I:
PROJECT AND SELECTION PROCESS OVERVIEW
Project Description
This Project requires the contracted design/build team to complete all of the City of Aurora requirements for the Municipal Courts Remodel, consisting of specific remodel and tenant finish work. The Municipal Justice Center is about 75,000 square feet and has 8 active courtrooms. The design/build team shall complete these special requirements as specified by the City of Aurora, and as outlined in this section, and work closely with City staff to refine design elements.
The Court is a critical facility and must remain in full operation during all remodel and renovation work.
Security
Security is an issue. The City will implement a process of screening all of the Design-Builder’s employees. Badges, identification cards, and other methods may be employed in all non-public areas of the complex.
Phasing
The project must be phased. Only small portions of the work will be available at any time. Therefore, the Design-Builder must fully comprehend the needs and functions in the facility.
Project Budget
The City of Aurora is funding this project for approximately $1,600,000 to $1,850,000 to include all the design/build services necessary to complete the proposed improvements.
Selection Process
A City selection committee will be formed to evaluate all proposals received and to develop a short-list of the most qualified firms. As an interim step, the selection committee may request a group of higher-rated design/build teams to make a one-hour presentation to clarify proposals and to assist in selecting the short-listed firms (date to be determined).
At the completion of the evaluation, the short-listed firms will be notified and each will be given an addendum to this RFP that includes the following:
Specific planning and architectural requirements for the project
Additional submittal requirements
Contract format for a design/build agreement with the City
Final selection process and evaluation criteria
Possible proposal bond
The tentative schedule for the second phase of the RFP is as follows:
March 12, 2003 Issue addendum to short-listed design/build firms
April 4, 2003 Presentation by Design/Build Firms before the selection committee
April 28, 2003 Award
SECTION II :
SUBMITTAL REQUIREMENTS
(Prior to Addendum)
The main body of the submittal shall be kept to a maximum of 25 pages, not including resumes, exhibits, or other extraneous information. Submittals considered too large to fairly review or beyond the 25-page maximum may not be considered for evaluation.
Team Overview
It is anticipated that team concept proposals will be submitted for this project. Therefore, team agreements are encouraged, given the diversity of City operations. A concise description of the team, of at least two typewritten pages, including the services typically provided by each firm shall be submitted.
· Project Team Organization
Provide an organizational chart showing proposed team staffing structure for this project. Designate the lead firm. Include disciplines anticipated to be required or any key firms believed to demonstrate the ability to complete the design/build. Show percentage of time each proposed team member would have available for this project beginning April, 2003.
For the Project Manager to be assigned to this project, it is required to provide a detailed resume that includes the following information. For projects listed, include owner's name, contact reference name and phone, completion dates, and construction cost.
Past experience managing the design of design/build projects.
Past experience managing construction projects $1,600,000 to $1,850,000.
Past experience managing similar projects.
Past experience working with the construction firm in this team.
Design Firm Organization
· General Information:
Brief firm history
Date of incorporation or organization
Years the firm has been in business under its current business name
Other names under which the firm has operated within the past five years
Type of business entity: Corporation, Partnership, Sole Proprietorship, etc.
Firm Organizational Structure (provide organization chart)
· Firm Project Experience
Provide information detailing the firm's experience in the following areas and for projects listed, include owner's name, contact reference name and phone, completion dates and construction cost.
Past experience in the design of design/build projects.
Past experience designing construction projects of $1,600,000 to $1,850,000.
Past experience managing similar projects.
Past experience working with the construction firm in this team.
· Key Project Personnel
For the Project Architect to be assigned to the project, the proposals should provide a detailed resume including the following information. For projects listed, include owner’s name, contact reference name and phone, completion dates, and construction cost.
Past experience in the design of design/build projects.
Past experience designing construction projects of $1,600,000 to $1,850,000.
Past experience managing similar projects.
Past experience working with the construction firm in this team.
· Project Approach and Innovation:
For the proposed project schedule, describe the design-build’s approach to reaching consensus between the design/build team and the City of Aurora organization to move the design process forward expeditiously. Discuss what your firm regards as key design issues for the project and your ideas about how to approach them. Include examples of any innovative solutions your firm has used on recent projects.
· Project Presentations:
Provide color exhibits (up to 11"x17") of completed or current projects and a brief written description for the projects listed below. Written descriptions should include the owner's name, owner contact, contact phone number, Project manager, project location, year completed (or anticipated to be completed, if in design), the total project cost, and building square footage.
Projects designed by the Firm that best demonstrate projects of similar scope, size, and function to the Municipal Courts Remodel.
Projects designed by the Firm that best demonstrate integration of the site and building in redevelopment areas.
Construction Firm Organization
A. One completed copy of the A.I.A. Document A305 Contractor’s Qualification Statement.
B. In addition, firms should submit the following supplemental data:
Experience-List all remodel projects completed in the last five years of similar size, scope and level of complexity as the project(s) for which the firm is submitting its qualifications. The contractor must demonstrate similar remodeling experience in occupied secure facilities with critical functions. Preference will be given to those firms that have remodeled operating court facilities. The following information shall be required as a minimum:
· Owner of the project (for whom it was performed);
· Location of the project;
· Approximate cost of the project;
· Type of work performed;
· Length of the project;
· Person to contact concerning the project (Including name, address, and telephone number);
· Any additional information concerning the project.
Bonding Capacity-Submit written evidence of the current bonding capacity and total bonding limit of the firm. This evidence shall be submitted on the bonding company’s letterhead. All projects will require bid bond, performance bond and labor and material bond for the full amount of the project value.
Legal-List any and all litigation in which the contractor has been involved in the last five years. Include background information on any payment or performance bond claims. Also, list all arbitrations in which the contractor has been involved in the last five years. Include the outcome or result of each such occurrence.
Safety- List the firm’s compensation experience modification factor.
Delivery Preference. What is your "split" between the following methods of project deliveries:
General Contracting
Construction Management-at risk
Construction Management-agency
Design Build (integrated deliveries)
Contractor led: List design firms with which you have worked in this capacity.
Designer led: List design firms with which you have worked in this capacity.
Other
Self-Performed Work. List the categories of work that your firm customarily self-performs, and list the number of tradesmen normally employed in each area.
Scheduling. Briefly describe your work scheduling capabilities, policies, and systems. List all "major" projects completed within the last two years, giving the original scheduled completion date and the actual completion date. If you have dedicated scheduling staff, list the positions.
Project Management/Executives. Describe the duties and levels of project management experience existent within your firm. Give the name and attach the résumé of the Project Manager and Superintendent(s) you will assign to the project. In addition, please provide the name and attach the résumé of the Project Executive you would assign to the project. One key point of contact is critical to the success of this project.
Civic/Government Experience. Provide information about completion of at least three civic mix-use design/build projects of a similar nature completed within the past ten years. Projects should be in the design/build cost range of $1,600,000 to $1,850,000. Give the name of the owner, project, owner contact, architect, project type, original contract amount, final contract sum, original completion date, actual completion date, claims filed, and claims settled.