Micah Network Full Proposal Template

Section A Basic Information

(Please let Supporting Partner know if changes occur in the information below during the project)

The project title:
Name of the Implementing Partner requesting funding:
Description of the project:
●what are you planning to do
●why does it need to be done
●where will it be
●who will benefit
Maximum 200 words
Name and role of head of Implementing Partner:
Name and role of person managing this project:
Address:
Telephone: / Landline: / Mobile:
Fax:
E-mail:
Website:
Legal status of Implementing Partner / Registration number:
Name of local partners of the Implementing Partner involved in this project:
Timing of Project:
Planned start / end date: / Start Date: / End Date:
Duration:
Location of project area: (district, town, region, country)
Date the proposal was written: (or date of latest revision)

Section B Financial Summary

(State currency and ensure to include all who are contributing financially)

The amount that you are requesting from the Supporting Partner, with details of other contributions as set out in the table below.
Activity Year / Year 1 / Year 2 / Year 3
Supporting Partner:
Second Supporting Partner: (state name)
(if applicable / add further lines if needed)
Local and other income:
Total

Section C Problems / Issues to be addressed (maximum one page)

(Briefly outline what the project is seeking to impact / transform using the questions below as a guide)

●What specific problem(s) and opportunity(s) will the project address?

●How have you identified this need? e.g. Through previous experience, needs assessments, surveys, requests from communities etc.

●What are the root causes of the problem(s)? What do you hope to change with this project?

●Are there any underlying government policies or practices that are contributing to the problem(s)?

Section D Project Overview (maximum one page)

(Consider the short, medium and longer term changes you hope to see and how you plan to achieve them. This is the section where you can explain your theory of change, or how you believe change happens in your context. If it is relevant, feel free to include any diagrammatic explanation of how you believe change happens in the context of your project.)

●What specific long term change, such as a change to underlying policies, practices, local capacity or skills will you bring about through this project?

●What steps do you need to take to bring about that change?

●What activities do you need to carry out for each step?

●How do you see the overall well-being of the community and their environment being affected by this project?

●How will the project address issues of gender and gender equality?

●Does this project fit within a larger program? If so, what project, and how does it contribute to the wider project aims?

Section E Risk Analysis

With all projects, there are ways in which things can go wrong, and stop or slow progress towards change. These range from external events like floods and wars, down to small things, when the plan just does not work as well as hoped. Think about what could go wrong and would make it harder to finish the project. Of these risks, which ones do you need to plan now to reduce or prevent? Using the table below, document the most important risks, and your plan to deal with them. There is an example of a completed table in Annex 2.

What could go wrong and affect the project? / How would you rate this risk? What is the likelihood of it happening and the impact it would have on the project? / What can you do to reduce the chance this will happen or reduce the problems it will cause if it happens?
Use another row if you need

Section FProject participants

(Consider the people involved in this project and the impact on their lives)

●Who will benefit directly from or be actively involved in, the project?

●Who will receive some benefit without directly participating in the project?

●State the total number (direct and indirect) in each category.

Category / Number of people / Percentage (of total people involved – both direct & indirect)
Direct / Indirect
Men (over 18 years old) – non disabled
Men (over 18 years old) – disabled
Women (over 18 years old) – non disabled
Women (over 18 years old) – disabled
Boys (up to 18 years old) – non disabled
Boys (up to 18 years old) – disabled
Girls (up to 18 years old) – non disabled
Girls (up to 18 years old) – disabled
TOTAL

●How have people been selected to participate in the project? Who made the selection? (e.g. community members, community leaders, minority groups, project staff, government officials)?

Section G Stakeholder Analysis (Maximum one and a half pages in addition to the table)

Others with an interest in the project

This is where you can do an analysis of relationships and power within the community in which you are working. Who are the main people, apart from project participants, involved in the community and what role will they play in bringing changes in the community? As well as those who are directly involved in the project, there may be people of influence who are not directly involved but who will still affect it. Think about how these people will impact the project and how you will engage with them. (See Annex 3 for an example.)

Who are the main people and groups involved in the community development process? / How will they affect the project, and what role will they play in bringing about the desired changes? / How will the project ensure that they will be positively engaged in the process?

●How will the people affected by this project participate in the planning, implementation and monitoring of the work?

●How will the project make sure that women will be encouraged and enabled to participate in the project?

●How will the project encourage the participation of marginalised groups in the community, such as people with disabilities, ethnic minorities or older people?

●How will project participants be able to provide feedback to project staff and what mechanisms are in place to respond to feedback?

●What skills and resources will the local community bring to the project?

●How will other stakeholders (the local church, government, NGOs, businesses etc)
be involved in the project?

●How will the project be coordinated with government activities and link into national development plans and other government policies and practices?

●How will the project be coordinated with other development projects and development organisations in the identified area?

Section HProject Summary Information

Please complete either Section H (i) Simplified Logical Framework or Section H (ii) Project Plan Summary. (Examples are attached in Annexes 4 and 5)

Either(i) Logical Framework

Objectives / Indicators / Evidence / Risks or Assumptions
Goal/Impact
●What is the overall issue or problem addressed by this project? / ●How will you know whether the goal has been achieved?
Purpose(s)/Outcome(s)
●What is the specific change or changes that you expect to take place as a result of the project? (In most cases not more than 3-4).
●The purposes should be specified in terms of quality and quantity (what change will take place), location (where the change will take place), and timing (when the change will take place). / ●What will indicate whether the purpose has been achieved?
●Indicators need to be SMART:
●Specific
●Measurable
●Attainable
●Relevant
●Timely / ●What evidence will be used to measure the indicators? / ●What external factors are needed for achievement of the project’s purposes to contribute to solving the original problem/ need; ie the goal?
●What risks could adversely affect achievement of the purpose/outcome?
Objectives / Indicators / Evidence / Risks or Assumptions
Outputs
●What are the products that project activities will generate during the lifetime of the project?
●The outputs should contribute to the achievement of the project’s purpose(s). They may be thought of as visible markers or milestones which show that you have carried out the activities (see below) successfully.
●Each output should be clearly related to the project’s purposes.
●Each output should be specified in terms of quality (what will be delivered), quantity (how much will be delivered), location (where it will be delivered), and timing (when it will be delivered). / ●What will indicate whether the outputs have been delivered? / ●What evidence will be used to measure the indicators? / ●What external factors are needed for production of the project’s outputs to lead to achievement of the project’s purposes?
●What risks could adversely affect achievement of the outputs?
Activities / Inputs / Risks or Assumptions
●What are the main activities which you will carry out during the period of the project? The activities are the things you will do in order to deliver the outputs.
●Each activity should be clearly related to at least one of the outputs.
●Each main activity should be specified in terms of what will be done, who will be involved, where it will be done, and when it will be done. / ●What inputs (eg staff, transport, materials, finance) are needed to carry out the activities? / ●What external factors are needed for completion of the project’s activities to lead to achievement of the outputs?

OR (ii)Project Plan Summary

This section asks you to summarise what you will do over the life of the project (up to a maximum of three years).

Part 1 asks you to describe the overall hope or goal for the project/church/community and then to describe in general terms the activities you plan to do and how they will contribute to that goal. The activities you list in Part 1 will summarise what you plan to do over the life of the project.

Part 2 asks for the numbers of people you think will be involved in different parts of the project.

Part 3 asks about how you will keep track of the changes taking place as a result of the activities you are doing.

Part 1

In a few sentences, describe what you believe the situation will be like for people or church or communities at the end of this project. Where possible please consider political, economic, social and environmental changes.

These are the 2 - 4 specific LONG TERM changes the project will aim to achieve, over the course of the project: / These groups of activities will be done over the life of the project to achieve this change: / These are the signs of transformation (evidence) that will indicate if this change has been achieved:
1. / ●
●
●
●
2. / ●
●
●
●
3. / ●
●
●
● / Use another row if you need. Normally a project will not focus on more than five main changes.

Part 2

Using the changes in the first column from your table above, how many people and groups will you engage with in each “change” you have listed in the life of the project?

Long Term Change / Men / Women / Children / Older People / People w/ Disabilities / Minorities / Others
1.
2.
3.

(Men/Women: 19 -69 years; Children under 18 years; Older People: over 70 years; Others – state group tracked)

Part 3

Again, using the changes listed in the first column from your table, describe what you will do on a regular basis to check whether progress is being made towards each of the changes you believe will happen. ie How will you monitor the changes that are taking place?

Long Term Change / How we will keep track of progress towards change:
1.
2.
3. / Use another row if you need

What will you do with the information when it is collected and how will this information be used to help in continuing to plan and improve the project activities?

Section IImpact and Sustainability (Maximum one page)

(If you have already included information in a previous section please just refer to where it can be found.)

●What steps will be taken to ensure that project benefits continue after external financial support has ended?

●How will the project build on and strengthen the capacity of the local community to manage its own development beyond the life of the project? How will community leadership and motivation be sustained?

●How will the project strengthen community based organisations/institutions?

●How will the project improve people’s access to government, NGO, business and other services (i.e. stimulate a “rights based approach”)?

●How will the project seek to bring about lasting change by influencing the policies and practices of those in positions of power (i.e. be involved in advocacy)?

Section JLocal Church (maximum half a page)

●What role will the local church have in this project?

●How will the project relate to, support and strengthen or be a part of the work of the church in the community?

Section KProject Management and Learning (maximum two pages)

Management

●What previous experience or involvement do you have in the project area or in this type of project?

●Indicate the management structure for the project and how it relates to the organisational structure (an organogram may be added as an annex).

●What additional demands will the project make on your existing leadership and management capacity? How will you deploy resources and/or build capacity to meet these new demands?

●If you are working through local implementing organisations please provide details.

Learning, monitoring and evaluation

●Why do you consider the project approach or methodology to be the most effective way of addressing the problem(s)? What other approaches were considered and why were these rejected?

●What lessons related to this project have been applied from past experience? Has the project or its predecessor been recently evaluated? If so, how has the learning from those evaluations shaped the design of this project?

●Describe the monitoring framework that is in place or will be developed to assess the progress of the project against its targets. If available, please attach sample formats.

●Have you collected baseline data against which you can measure change? If not, will this be a part of the initial phase of the project?

●What will be the respective roles of the Implementing Partner and the project participants in monitoring progress? How will monitoring information be analysed and used to inform the project as it progresses?

●When and how will the project be evaluated? How will learning from this project be used?

Section LAnnual Work Plan

This section asks you to explain in more detail what you will do this year to fulfil the project plan. You will need to write a new annual work plan at the beginning of each year. The plan should be based on and clearly linked to the Logical Framework Matrix or Project Plan Summary depending on which option you chose. You only need to complete ONE of the options below. The plan should indicate the specific activities the project will undertake and the measurable outputs those activities will produce. The Annual Work Plan may present a more detailed outline of activities and outputs than was feasible in the Logical Framework. Writing a new plan each year also allows for small adjustments to the project if needed. The format below can be used for the annual work plan matrix.

Option 1: Logical Framework based plan

Purpose (from log frame) / Activities for the year / Q1 / Q2 / Q3 / Q4 / Outputs
(for the year)
Purpose 1 / Activity 1
Activity 2 etc
Purpose 2 / Activity 1
Activity 2 etc

Option 2: Project plan summary

This year we will specifically do these activities: / How many? (eg, how many training programs run or how many goats distributed?) / Which month(s) is it planned? / Immediate changes; changes we believe will have occurred in the lives of people and communities within this year:
Use additional rows, if required, to describe what the project will do in the next 12 months (the activities should relate back to those listed in Section G, Part 1)

Section MProject Budgets

Please complete the separate Excel spreadsheet entitled Micah Network Financial Proposal Template

You will need to provide a detailed budget for the first year and an estimate of budgets for later years; you will normally provide budgets and annual plans at the start of each project year.

See Annex 6 for definitions including for direct and indirect costs

Section N Bank Details

*** Section N of this form is not used by Tearfund ***

Tearfund’s Additional Requirements