Section 35.56, Wisconsin Stats. Wisconsin Department of Administration
DOA-3602P (R04/04) State Bureau of Procurment
State of Wisconsin Printing
Reference Guide
For Classes 1, 3, 4, and 7 Lithographic Book and Job Printing
April 2004
Table of Contents
Preface 3
Other Classes of Printing 3
Common Terms 3
Class 3 Printing 4
Introduction 4
Contract Structure 4
Using the Class 3 Contract 4
Using the Price Charts 5
Class 4 Printing 5
Introduction 5
Contract Structure 5
Pricing Structure 6
Using the Class 4 Contract 6
Using the Price Charts 6
Section 1—Description 6
Section 2--Base Pricing 8
Section 3—Additionals 10
Section 4—Deductions 11
Section 5—Stock Usage 11
Section 6--Folding 12
Section 7—Letterpress Scoring 13
Introduction to State of Wisconsin Printing Reference Guide
6
Preface
The Constitution of the State of Wisconsin requires all printing to be purchased by competitive bid to simplify the purchase of printing in the state, the Bureau of Procurement maintains several statewide printing contracts. This document serves as a guide to these contracts and describes the printing contracts and how they are used.
State of Wisconsin printing is statutorily divided into classes. This guide focuses on two classes of printing. Class 3 printing is book printing that requires binding and/or collating and can be produced by either the sheetfed or coldset web lithographic processes. Class 4 is printing that is miscellaneous job printing that is delivered either flat or folded but does not require collating. Specialty contracts for forms, envelopes and business cards are also available but are not included in this guide.
The pricing structure for these print contracts is based on Base Hourly Rates that are also used by printers to price work. The Base Hourly Rates help printers with their bidding but are not helpful to buyers trying to price print orders.
The hourly rates have been translated into charts that are more easily used by the buyer and the printer.
For more information about the State’s printing program see:
Chapters 35 and 16 of the Wisconsin State Statutes
PRO-J sections of the State Procurement Manual
Or contact:
Gail Endres
Print Procurement Manager
Dept. of Administration, Bureau of Procurement
Phone: 264-7658
The State Bureau of Procurement also offers the class “Purchasing Printing for the State of Wisconsin” twice a year for anyone in the state that may have a need to buy printing for their agency.
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Other Classes of Printing
The State Statutes also define other classes of printing besides Class 3 and Class 4. They are:
Class 1 All legislative printing and the Laws of Wisconsin.
Class 2 Wisconsin statutes, annotations and Blue Book.
Class 5 Legal notices.
Class 7 Printing for state agencies located outside the city of Madison.
Class 8 Specialty printing as defined in s. 35.64 (2), yearbooks, and similar student publications not funded by student fees or student organization income and book printing excluded from class 3 under sub. (3).
Common Terms
Printing has a variety of terms and jargon that are used that may not be clear to the buyer who only has occasional need for printing. A complete glossary of printing terms can be found at http://www.printindustry.com/form_glossary.htm. There are a few terms, which are important to understand these contracts.
Setup: All activities required to prepare a press or other machine to function for a specific printing or bindery job, as compared to production run.
Run/M: Press run intended to manufacture products as specified, as compared to makeready. M refers to one thousand units.
Final Size: Size of product after production is completed, as compared to flat size. Also called trimmed size.
Number of Colors: Number of inks used to produce end product.
Position Proof: Blueline: Prepress photographic proof made from stripped negatives where all colors show as blue images on white paper. Because 'blueline' is a generic term for proofs made from a variety of materials having identical purposes and similar appearances, it may also be called a blackprint, blue, blueprint, brownline, brownprint, diazo, dyeline, ozalid, position proof, silverprint, Dylux and VanDyke
Mid-level Proof: Composite Proof: Proof of color separations in position with graphics and type. Also called final proof, imposition proof and stripping proof.
Contract Color Proof: Direct Digital Color Proof: Color proof made by a laser, ink jet printer or other computer-controlled device without needing to make separation films first. Abbreviated DDCP.
Integral Proof: Color proof of separations shown on one piece of proofing paper, as compared to an overlay proof. Also called composition proof, laminate proof, plastic proof and single-sheet proof.
Saddle Stitching: To bind by stapling sheets together where they fold at the spine, as compared to side stitch. Also called pamphlet stitch, saddle wire and stitch bind.
Perfect binding: To bind sheets that have been ground at the spine and are held to the cover by glue. Also called adhesive bind, cut-back bind, glue bind, paper bind, patent bind, perfecting bind, soft bind and soft cover.
Class 3 Printing
6
Introduction
Class 3 printing is defined in Chapter 35.01 of the state statutes as: “all book printing required for state agencies, not otherwise classified, except university press publications and technical or semi-technical journals of the University of Wisconsin System, the Wisconsin magazine of history and hard bound books of the historical society."
Contract Structure
The current Class 3 contract was first issued in September, 2003. This class is broken into four lots based on the number of ink colors, the finished bound size of the piece, and the number of books being printed. These lots allow for negotiations with the printer for a broad range of needs. Each lot is designated by the number 3 and a letter, A-D. Each lot has a different COMMODITY code.
The Class 3 contract includes charts that allow the buyer to choose book size, color configuration, binding method, and quantity and use the charts to easily arrive at the final price.
Using the Class 3 Contract
To price a book on one of the charts, simply determine the number of inks, the finished size of the book and the quantity. These three items determine the correct lot and price charts to use. This information can be found on the Price Chart Index. This index will lead the buyer to the correct lot number and vendor information to use.
6
Using the Price Charts
The price charts are used to price jobs and determine the amount of paper stock to order. There are four sections of price charts and each line in these sections has a reference number. Example of chart:
Contract Lot 3BNumber of Pages 8 through 48
Quantity Range From 10,100 through 30,000
Ink Color Black
Finished Size 8-1/2 x 11
To price 1 color 8-1/2 x 11 self cover books or book bodies. Covers are additional, see attached charts.
Prices are based on black ink and include all prepress, press, bleeds, cutting, and folding but do not include binding. Additional for color ink is the charge if using a color other than black and is for extra clean up time. Proofs, stock, and binding are additional. Perfect binding is not available for books of 48 pages or less. Stitching may not be available for books over 96 pages. Alternative binding methods are subject to a pre-order quote.
Finished / 8-1/2 x 11 / Stock
Size / Black Ink / 23 x 35 / Proofs / Stitching
No. of / or 25 x 38 / Position / Color / Contract / Deduct for
pages / Setup / Run per M / Setup / Run per M / Proof / Proof / Color / Setup / Run per M / Exact Rerun
8 / $225.90 / $22.27 / 170 / 570 / $25.00 / NA / NA / $35.00 / $20.00 / $86.50
12 / $446.00 / $38.97 / 340 / 860 / $50.00 / $45.00 / $25.00 / $166.00
16 / $340.50 / $40.77 / 170 / 1130 / $25.00 / $35.00 / $20.00 / $155.50
Example: Book 8.5x11, 12 pages, black ink, saddle stitched, 5000 copies.
Setup 446.00
Run per M 38.97 x 5 = 194.85
Stock setup 340 sheets
Stock run per M 860 x 5 = 4300 sheets
Total 4640 sheets of paper
Position proof 50.00
Stitching setup 45.00
Stitching run per M 25.00 x 5 = 125.00
Total order cost $860.85 plus paper costs if the agency provides to the vendor.
Class 4 Printing
6
Introduction
Class 4 printing is defined in Chapter 35.01 of the state statutes as “all job printing and all printing not otherwise classified.” This includes all work that delivers either flat or folded but is not collated or bound into a book form. Examples of this type of work include forms, letterhead, posters, brochures, flyers or cards.
Contract Structure
In March, 2002 the method of contracting for Class 4 printing was changed from a number of individual contracts to one large bid broken down into eight lots. The lot breakdowns are based on the number of ink colors, the finished flat size of the piece and the number of pieces being printed.
The March 2002 contract allows for greater negotiations with the printer which helps meet a broader range of needs for the agencies. As an example, in the previous contracts for Class 4 printing, finishing operations, such as folding, were allowed on some contracts but not others. The current contract no longer limits the finishing operations that may be performed. Folding, diecutting, padding, drilling, embossing, and foil stamping may be done through any of the lots.
This contract is the first statewide printing contract to be based completely on the electronic prepress workflow. Even if an agency submits an artboard or laser print as original art, electronic prepress charges are used. The printer may either choose to scan these documents or use traditional methods of prepress to produce films. The only two instances where charges are deducted for prepress operations are in the cases of supplied film or exact reruns.
Each lot is denoted by the number 4 and a letter, A-H. Also each has its own unique commodity code to help track activity on each lot.
Pricing Structure
The Class 4 Printing contract is based on a base hourly rate structure. This method assigns a hourly cost to a piece of equipment and time allotments to the different operations performed on that equipment. These two numbers are multiplied together to arrive at a cost for each operation. The operations necessary to produce the final product are then added together to arrive at the final cost.
In order to simplify the process of pricing for Print Managers throughout the state, price charts are developed for the different size pieces done in each lot. A thorough explanation of these price charts follows.
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Using the Class 4 Contract
The contract is built around the three basic parts of flat printing—number of ink colors, flat finished size of the printed piece and the quantity. Once these three facts are determined the correct lot and price charts can be found in the Price Chart Index. The Price Chart Index also has the bid lot and vendor contact information for easy reference.
Using the Price Charts
The Lot Price Charts are used to price jobs and determine the amount of stock. The charts have seven sections, and each line in the section has a reference number. The seven sections are:
Title Reference Prefix
1. Description Desc
2. Base Pricing BP
3. Additonals Add
4. Deductions D
5. Stock Usage S
6. Folding F
7. Letterpress Scoring LP
Each section has a reference prefix and number in the final far right column, which refer to this section of the manual.
Section 1—Description
ReferenceContract Lot / 4A / Price Chart / 4 / Desc-1
Size Range / From / 5-5/8 x 8-5/8 / up to / 8-1/2 x 11 / Desc-2
Quantity Range / From / 100 / to / 25000 / Desc-3
To figure run per / 1000 / finished pcs. / Desc-4
Number of colors / 1/0 / 2/0 / 1/1 / 2/2 / Desc-5
Configuration / One Side / One Side / W&Turn / W&Turn / Desc-6
4
Desc-1
Contract Lot and Price Chart Number which correlates to the price chart index.
Desc-2
Size Range is the flat size of the piece after cutting. Do not include bleeds in this measurement, bleeds are taken into consideration in the Stock Usage section of the Price Charts. The size of the piece being printed should fall within the range indicated in this line.
Desc-3
Quantity Range indicates the number of finished pieces that are included in the selected price chart.
Desc-4
All price charts are based on running 1000 finished pieces although orders may be placed in increments of 100, therefore decimal equivalents are used when pricing.
Desc-5
Number of colors indicates how many ink colors are printed on each side. All charts for one to three colors of are based on using black ink as the first color. If color ink is substituted for black then extra charges are found in the Additionals section of the Price Chart. The numbering convention works as follows:
1/0 is Black on one side of the sheet only
2/0 is black and one spot color on one side of the sheet only
3/0 is black and two spot colors on one side of the sheet only
4/0 may be either process colors (black, cyan, magenta and yellow) or black and three spot colors on one side