Application for access to the Student Record System (SITS)
Student & Academic Services (1) /
SECTION 1: - Please enter an X by the area to which you are applying for access. Please only select one area and if you require different or additional access please made a note at the bottom of this column.
Unless otherwise stated, you will be automatically defaulted to run/view access for everything in black and write access for everything in red.
Basic Access: ☐
ADD, SCE, SAW, SMR, SPR, STU, QSU
Student Learning : ☐
MOD, CRS, ACD, QSU, STU, SCE, SPR, ADD
Appeals & Complaints: ☐
STU, QSU, SPR, SCE, POG
Student Counselling: ☐
ADD, SCE, SAW, SMR, SMM
UK Recruitment: ☐
STU, ADD, ACD, CAPS, QSU
European Recruitment & Exchange: ☐
QSU, CAPS, ACD, SCE1, SPR, STU, MOD, POG
Disability & Inclusion: ☐
AAM, AAR, INR, ADD, IAR, SPR(UDF), SCE, QSU, ACD, STU, AWD, SMR
Student Funding Assistant (with *): ☐
Student Funding Manager/Adviser (all) : ☐
QSU*, STU*, SFD*, SPR, SCE, SAW, ACD, SEN
Points Based Immigration: ☐
STU, VIS, PPT, DOC, VCR, ACD, SCE, QSU, SPR, SMR, SAW.
Engagement component (SRS30)
International Support: ☐
STU, VIS, PPT, DOC, VCR, XVCR, ACD, SCE, QSU, SPR, SMR, SAW
Academic Quality: ☐
CRS, SPC, SMC, MOD, MAB, MAV
Student Records: ☐
STU, QSU, SCE, SCJ, SPR, SFU, SAW, SCY, CER, SEN, QSS, QAS, ACD, SSP, POG, HIN, CRS, SRL, CBO, SPI, ECD, MCR, MUA, MHD
Systems: ☐
SITS
Director/Assistant Director: ☐
SCE, SAW, SPR, STU, QSU
If you feel you require access that is different or in addition to what is listed above, please list the necessary screens and why they are required:
Click here to enter text / SECTION 2: To be completed by the person requesting access
Title: ………………..….…………..
Forename: ………………….………….
Surname: ……………………..………..
Position: ………………………………..
School/Department: ……………………..
Telephone No: ………………………..
Email: …………………@napier.ac.uk
HR ID number: …………………………
C&IT user ID: ……………………….
I confirm that I will only ever use the student personal data made available to me for the purposes of carrying out the duties attached to my post and will never disclose such data to any other staff members or students of the University other than those who are authorised or required to have access to it or to any third parties without the authority of my line manager and/or the Governance Officer (Data Protection & Legal). I undertake to hold any electronic or hard copy student data confidentially, store it securely and dispose of it appropriately when no longer required, either in a confidential shredding console bin or by deleting it.
I understand that:
·  I am bound by the University’s Information Security and Manual Data Security policies and the University’s Data Protection Code of Practice and/or any other relevant University policies and procedures; and
·  disciplinary action may be taken against me if I breach any of my obligations with regard to personal data
Signature: Type name here
Date: Click here to enter a date
SECTION 3: To be completed by the applicant’s line manager or head of department/service
I am satisfied that the above named member of staff is aware of his/her statutory obligations with regard to student data and I certify that s/he is an appropriate person to whom access to the Student Record System (SITS) should be given.
Signature: Type name here
Date: Click here to enter a date
Position: ……………………….
SECTION 4: To be completed by Systems authoriser
I certify that the above-named member of staff is an appropriate person to whom access to the specified Student System(s) should be given.
Access Approved☐ / Not Approved ☐
Login Name Assigned: …………………..
Additional Roles Allocated: …………………….
Authorised Signature / Date: ………………….