How to Add a Zoom Meeting to Your LMS

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How to add a Zoom meeting to your LMS

Zoom is an easy-to-use web conferencing platform that is ideal for use in online classes. Zoom is useful for interactive and guest lectures, student collaboration and presentations and is available to all staff and students at La Trobe University.

Outline:

The purpose of this guide is to show users how to add a Zoom meeting in your LMS.

What will the guide cover?

The guide will cover how to add a zoom meeting in the LMS, with links Zoom feature guides.

How long will this take?

This activity should take approximately 10 minutes to complete.

What technology will it use?

LMS

Materials needed?

A device that allows updating LMS content.

Table of Contents

Adding a Zoom Meeting

Navigate to the subject

Add a Zoom Meeting

Fill in General Meeting Details

Schedule details

Grade

Edit the Module Settings

Restrict Access

Activity Completion

Adding a Zoom Meeting

Navigate to the subject

On the top right of the page, select Turn editing on
Navigate to the week / section to which you would like to add a Zoom meeting activity link and select
Add an activity or resource.

Add aZoom Meeting

From the menu that appears, select Zoom meeting
Select Add

Fill in General Meeting Details

If you are using Zoom for the first time you will be prompted to login into the Zoom portal with your La Trobe credentials.

Add Name
Add Description if required
Select if you want to Display description on subject page

Selecting “Recurring” creates an open-ended meeting room with no start or end time, which can be reused for recurring lectures / tutorials.

The standard Zoom web meeting allows for 50 participants. A Webinar will allow for up to 500 participants. If you want to select the Webinar option you need to have a prior request and approval for a webinar through ICT.

Schedule details

When – select date and time for your meeting
Duration – duration of the meeting
Recurring – whether this is a recurring meeting
Webinar – You will need to request webinar license through ICT in order to select this option
Password – define a password to join the meeting (if required)
Host Video – select whether the host video is on of off on entry to the webinar
Participants Video - select whether the host video is on of off on entry to the webinar
Audio Options – define audio options (if required)
Meeting Option – select if you will enable participants to enter the meeting before the host

Grade

Select if the meeting is a graded item, Gradedcategory and Grade to pass.

Edit the Module Settings

Under Common module settings select Show from drop down menu for the Visible option.

Restrict Access

Restrict access allow you to control access based on date, grade, users and activity completion.

Activity Completion

If Activity completion has been activated in your subject settings, it will appear in your activity or resource settings. You can elect for a student to mark the activity as completed or for graded items automatically indicate completion to students. Activity completion is indicated by a check box to the right of the activity on the home page.

Competencies

For moreinformation onenabling Competencies, please refer to the Competences guide.

Save yourmeeting schedule

At the bottom of the page, select Save and return to subject.

Start your meeting

Navigate to your meeting

Navigate to the Zoom activity and click on the link.

Start Meeting

From the meeting page click on Start meeting. Student will see a similar screen and with Join Meeting at the top of the page.

First time using Zoom

Download

Click the download and run Zoom link. In the orange bar that appears at the bottom of the page click Run. If prompted to signin, use your Latrobe email and La Trobe password through the SSO login option.

Join the meeting

Zoom should automatically complete the installation process. Once complete it will join the meeting automatically.

If prompted, select ‘join audio conference by computer’.

Test your audio

You can set and test your computer audio before you enter the meeting. You can also do this at any time during the meeting by clicking on the menu next to the microphone icon in the bottom eft of your screen and selecting test audio.

Zoom Features

Once connected to a Zoom meeting, you will find a toolbar that allows you to :

Access your audio settings and mute your microphone by clicking on the icon
Access your settings and turn off your video by clicking on the icon
Invite participants via email
Manage participants and their settings and access
Share your screen and whiteboard
Chat
Record the session
Manage breakout rooms
End meeting

Zoom Feature Guides

Zoom Audio Guides
Zoom Video Guides
Invite Participants
Manage Participants

Screen Share Guides (including whiteboard)
Zoom Chat
Recording Guides
Breakout Rooms

Further Support

Staff
For support in the use of the LMS, Echo360, Turnitin, PebblePad Manage My Subjects and Zoom contactASK EDTECH.

Students
Go toStudent IT Support

End of guide

Copyright

Published in Australia By La Trobe University.

Unless otherwise stated this work is licensed under a Creative Commons Attribution-NonCommercial-ShareAlike 4.0 International License.

Last Modified 24 January 2018

How to Add a Zoom Meeting to Your LMS