EHS Baseball Booster Club Meeting Minutes:

November 2, 2015at 7:00 PM (Emmaus High School, Rm 357)

Members Present:Gayle Cichocki, Karen Schichtl, Dawn Lynch, Coach Mike Mihalik, Andy Moxey, Allison Moxey, Linda Gery, Suzanne Mazzella, Rob Mazzella, Sean McEllroy, Chris Kish, Staci Foley, Chris Foley,
Becky Martrich, Bill Marushak, Judy Marushak, Missy Shaner, Monica Weida, Maureen Cope, Jeff Smith
and David Hahn

Secretary Report (Linda Gery):

October meeting minutes were posted on the website. Suzanne made a motion to accept the minutes, seconded by Karen. All in favor. Approved.

Treasurer’s Report (Dawn Lynch):

2016 Budget was again reviewed. Income from Football Snack Stand ($500) in question due to game change – possibility of recovering if Emmaus hosts a playoff game in November. Motion to approve by Andy, seconded by Jeff. All in favor, budget approved.

Web Coordinator Report (Karen Schichtl):

Info about the Weis/Giant cards was added to the website. Will need to remove Giant for now, pending the decision to apply for 501(c)3, required by Giant.

Coaches Report (Mike Mihalik):

  • Spring Trip: Coach presented a proposed itinerary. The varsity and JV players will be traveling to the University of Virginia for a 2-day trip. They will depart on Friday, March 18th (miss 1 day of school). The weather will dictate the exact plans for the day but will include practice at an indoor/outdoor location to be determined. They will check in at Holiday Inn Express and Suites (Ruckersville, VA) before traveling to UVA to see the 7 PM game against Wake Forest, then return to the hotel. On Saturday, March 19th they hope to scrimmage Monticello High School in the morning then attend the 1 PM game at UVA against Wake Forest. At the conclusion of the game they will travel home.

Projected cost - $5751,which includes:

  • Bus transportation (J&J) - $2899
  • 23 hotel rooms; 2 players/room - $98.17/room (tax included)
  • Group tickets to 2 UVA games - $6/ticket
  • This DOES NOT include cost for an indoor practice facility, if needed

Food: players will eat their own breakfast Friday morning, pack lunch and eat dinner at the ballpark that evening; Saturday breakfast will be provided, eat lunch at the ballpark, stop for quick dinner on the way home

Rob asked what the cost per player will be - right now projected to be ~$25/kid. Coach explained that we could reduce costs by looking at a cheaper hotel or placing 3 players/room, if need be. Bill asked if parents would be invited or encouraged to stay home. Coach replied that it would be up to the parents, but they would have to provide their own transportation. Most likely we could get the same rates for hotel accommodations and game tickets by adding interested parents to the group numbers.

  • Winter Workouts:

Pushed back due to the fact that the football team is still using the weight room and have priority. Coach is having a meeting with all interested students on Thursday, November 5th at 2:30 PM. He will relay details about the start of the schedule – M (upper body), T (lower body) & Th (whole body) lifting in the weight room from 2:30-4:30 PM, conditioning afterwards 2x/week. Returning players are also asked to help take down the batting cages at Church Lane following the meeting on the 5th. Coach plans to incorporate a lifting fundraiser to benefit the Miracle League.

Old Business

  • Golf Tournament – Gayle reminded all that players should have received “thank you’s” for our supporters and donors. Please see that they are distributed.

New Business

  • Football Snack Stand on 10/30 – game was moved to Whitehall due to issues at Emmaus HS. Possibility of a home playoff game on November 13th – Linda Gery will follow up and distribute a new sign up if it will take place, as we were offered first dibs on the playoff game snack stand.
  • Miracle League – Karen Schichtl and Dawn Lynch have been in contactwith Miracle League and their needs are minimal in the fall/winter – maybe over Christmas? More info to follow.
  • 501(c)3 Applicationhas been researched. It was suggested that we first incorporate ($125) then register (at least $425). Gayle will continue to look into this so we can make a decision.
  • Weis/Giant Food Cards - Suzanne Mazzella reported that we must have our 501(c)3 registration completed before working with Giant; Weis does not require it, but we need to order cards in minimum of $1,000. The Booster Club will receive 5% of sales. She suggests we start with a face value of $1,500 ($25, $50 and $100 Weis cards)and automatically renew the supply when we run down to $200. Karen made a motion to approve as suggested, seconded by Bill. All in favor. This will be a year-round fundraiser.
  • Coupon Book Sales – Chris Cope has offered to coordinate, if we choose to sell again. It was decided that we see how the other fundraisers pan out before pursuing this sale.
  • Annual Sponsors– Bill Marushak has begun reaching out to local businesses to begin securing sponsors. Some are asking for the 501(c)3 – since this application is still undecided, hopefully we can speak with business owners and explain the current situation and when we contact potential sponsors we will explain that this is advertising, not a donation. As a result, they may not be concerned with our charitable status for tax purposes. Bill is aiming for 7 sponsors at $750 (these top sponsors can be announced at games, for each inning). He is in conversation with Vinart as a primary sponsor. Gayle also brought attention to a flyer that was created to outline the different levels and incentives. Anyone is welcome to approach other businesses, or refer them to Bill. Updates will continue as this progresses.
  • Open Committee Chair Positions: Still open areCar Wash Tickets & Senior Day*.

*After the meeting, Allison Moxey & Liz Lanzone offered to co-chair Senior Day.

Motion to adjourn by Rob, seconded by Jeff.

Next meeting: December 7, 2015 at EHS Rm 357

Submitted by Linda Gery