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Agenda

1 Meeting Logistics

Item / Description
Date / March 6, 2006
Time / 3:00 – 5:00 pm
Location / 4th Floor Conference Room, Meshel Hall

2 Attendees

Role / Name
Facilitator / Carol Chen/Bob Tupaj
Note Taker / Sharon Mika
Participants / Carol Chen, Bob Tupaj, Sharon Mika, Bege Bowers, James Stanger, John Dalbec, Barb Jones, Cindy Helton, Ron Cole and Donna Wainio
Not Present / Troy Cross, Jeanne Herman, Adam Earnheardt, Sal Sanders, Joe Blankenship, Emily Fabrizio, Dave Spatholt, John Vogel, Tysa Egleton, Harry Meyer, Maureen Wilson, Shelly Zhu, Mike Cervone, Erin DeBernardo, Eileen Greaf, Mickey Hancharenko, Jim Herschel and Coreena Casey

3 Agenda/Notes

Topic / Notes
Pilot Group Phase / Two of the three sessions (email and portal sign-on) for the M&C group have been given with homework. Calendars next week. There will be some areas on campus that will use other calendars. The more people who use the calendar in MyYSU the better it will be. Bob will send a memo to Donna to ask the Implementation Team to send a message to Administration asking for a strong commitment to the MyYSU project in general and the calendar portion in particular. There will be multiple training sessions for the other pilot groups and the participants can sign up for any they want as long as they stay in sequence. All present were asked to look at the website list of participants and make certain these people are on board.
Adobe Acrobat Reader / Rick is ordering 10 extra copies that are needed for initial phases. There are 30 people in the initial phase who will require it. Once 60 copies have been ordered the low-cost offer will be opened up to others on campus. Cost of the software is $30. There followed discussion regarding how PDF files with attachments will open in the various browsers.
Yes Advisory Meeting / The email policy proposal was presented with no major objections. P. Kobulnicky would like to see more storage for student email.
Process for adding new faculty, staff and students to portal before go-live date / Discussion about IMS standard to bring users into MyYSU. There is already a “staff” role assigned to all employees. If we want to have a non-faculty role we will have to create a new naming convention because renaming the current roles would be problematic. There was long discussion but no decision. Discussion regarding SOAR students and their training of webmail took place and will continue through listserv.
E-Mail Migration / Meeting adjourned.
Timeframe for pilot group testing / Meeting adjourned.
Future meetings-schedule / Meeting adjourned.
Other Items / Meeting adjourned.