School of Creative Media

Student Exchange Programme:

Outgoing Student’s Proposed Course Plan

Step 1: Before departure(See Flow Chart in Appendix 1)

  1. Students pursuing an exchange programme are required to discuss with their Programme/Major Leader their proposed study plan and credit transfer arrangements prior to the exchange study.
  1. A completed proposed course plan form and relevant course syllabi, with the endorsement approval by the Programme/Major Leader, plus approval by the course leader and/or course offering department (if non-SCM courses have to be selected) should be submitted to the SCM General Office(Ms Candy Tso at ), together with a copy of the latest Grade Display and DegreeWorks/CAPP Reportfor processing. Both documents can be downloaded from the “Grade Detail” under AIMS.(Please see IMPORTANT Preparation Procedures chart).

Step 2: During exchange(See Flow Chart in Appendix 1)

  1. If there is any subsequent change to the course plan (e.g. after arrival at the partner institution), please submit a revised course plan to theProgramme Leader and SCM General Office (MsCandy Tso )immediately for approval arrangements. For non-SCM courses, please seek approval for the changes from the course leader and/or course offering department and inform SCM General Office (Ms Candy Tso). Failure to do so may affect the credit transfer arrangements afterwards.
  1. The SCM Academic Advisors (AAs) will continuously provide academic advice to students via DegreeWorks or e-mails while they are studying at the partner institution(s). Students should therefore keep close communication with their AAs. They are also welcome to discuss any issues with the Programme/Major Leaders as and when required.
  1. Students are reminded to settle their CityU tuition fees in accordance with the payment schedule to be announced by the City University of Hong Kong.Students should note the impact on their tuition fee payment for the semester following their exchange programme if their credit transfer could not be applied in time. For details of the regulations on Tuition Fees, please visit:

Step 3: After completion of exchange(See Flow Chart in Appendix 1)

  1. Students are required to submit a “Student Exchange Programme: Outgoing Student’s Credit Transfer Application Form”, together with (a) an original copy of the transcript/grade report issued by the partner institution and (b) the syllabus of proposed transfer courses, to the SCM General Office within 4-6 weeks after the completion of their exchange study. Please read the attached document containing, among other things, issues that SCM may take into account in reviewing credit transfer applications.
  1. Upon completion of the exchange programme, students should take an initiative role to register the relevant outstanding courses via AIMS according to their study plan during the University Add/Drop period.

Section 1: Student’s Information

Name: / ______/ Email: / ______/ Mobile: / ______
Student ID: / ______/ Programme*: / ______/ Cohort: / ______
Period of Study
(Admission to Graduation Year): / From______to______
(YYYY) (YYYY) / Current CGPA: / ______

*BAS students MUST refer to Appendix 2

Section 2: Student’s Outstanding Credit Requirement

Please complete the following table to indicate any outstanding credits that you need to complete in order to fulfill your programme requirements for graduation.

Please print and attach your latestGrade Display, Degree Works/CAPP reportand curriculum list.

Course Type
(whichever applicable) / No. of Credits
Completed
(a) / No. of Outstanding
Credits
(b) / Total No. of Credits Required (a+b)
School Requirement Courses, excluding GT(SR)
Graduation Thesis/ Project (GT)
Major CoreCourses (MC)
Major Elective Courses (ME)
Gateway Education courses (GE)
– English (GE1401 & Discipline-Specific English)
Gateway Education courses (GE)
– Chinese Civilization: History & Philosophy (GE1501)
Gateway Education courses (GE)
– Area Requirements (3 areas)
Minor/ Free Electives (FE)
  1. Have you completed the University Requirements, i.e. EL0200 and/or CHIN1001 (whichever applicable)?

#Yes/ No, please specify:______

  1. Are you going to graduate right after the exchange program (upon completion of the total credits required)?

#Yes/ No

# Please delete as appropriate

Section 3: Approved Credit Transfer

Total Number of Credit Units of Successful Credit Transfer since Admission (as of the time of filling this form) / Credit Units

Section 4: Student’s Proposed Course Plan

Partner Institution for the Exchange Study:

SCM Courses

Partner Institution / CityU/SCM Equivalent Course(s) / (for office use only)
Recommendation
(S: Supported;
R: Rejected)
[with signature]
Course Code / Course Title
(in English) / No. of
Credits / Course Code & Title / #Course Type / No. of Credits / From Programme/
Major Leader

Non-SCM Courses

Partner Institution / CityU/SCM Equivalent Course(s) / (for office use only)
Recommendation
(S: Supported;
R: Rejected)
[with signature]
Course Code / Course Title
(in English) / No. of
Credits / Course Code & Title / #Course Type / No. of Credits / From Course Leader of non-SCM courses (with department chop of the course offering department)

#Pleaserefer to Section 2

Section 5: Endorsement by Programme/Major Leader

Comments: ______

Endorsed by:______Date: ______

(Full Name: )

Appendix 1

IMPORTANT

Preparation Procedures for outgoing students joining

Student Exchange Programme between CityU and partner Universities


Appendix 2

Outbound Student’s Proposed Course Plan

Important Notes

  1. Students may miss classes for required courses, or those that are pre-requisites for other courses, offered during the exchange period at the partner institution(s). It may preclude them from graduating with their class on schedule. If students have to select non-SCM courses fulfilling the programme curriculum requirements, they are required to seek approval from the course offering department on the respective course.
  1. Under normal circumstances, students are NOTallowed to register any courses during the exchange period.
  1. Students should observe the University’s Academic Regulations regarding credit transfer application at all times. Please refer to the website of Academic Regulations and Records Office (ARRO) at Some key links are extracted below for students’ reference:
  • Credit Transfer/ Course Exemption
  • Academic Regulations for 4-year Undergraduate Degrees ( Section 8 Credit Transfer)

Issues that the School may take into account in reviewing credit transfer application:

  1. When reviewing a credit transfer application, consideration willbe given to, among other things, whether the transfer course at partner institution(s) is at the same level as that of the equivalent CityU/SCM course.
  1. The syllabus/course content of the transfer course will be reviewed in order to assess its appropriateness for claiming credit transfer in terms of content coverage.
  1. Only transfer courses with at least C+ (CGPA 2.3) or equivalent will be considered for credit transfer.
  1. Under normal circumstances, the approved units of credit transfer should be equivalent to the credit load of the transfer course. For example, if the transfer course is a three-credit equivalent course, the approved units of credit transfer should also be three.
  1. Application for transferring credits from one course to more than one equivalent course willNOTbe considered.
  1. The following may be taken into consideration when assessing a credit transfer application:

Category of Equivalent Courses / Content/Nature of the Transfer Course
SCM courses / Note:
BAS students should not transfer any courses taken during exchange study to major electives within Group 1 or Group 6
Non-SCM courses / Courses outside SCM’s area of specialty
Gateway Education (GE) courses
–University requirements (GE1401, Discipline Specific English)
–Distributional Requirements (Area 1-3) / Relevant GE requirements

Note:
GE Credit Transfer Guideline
(***For courses identified to fulfill one of the Area of Distributional Requirements, student should fill in a separate form and submit directly to CityU EDGE department for approval.)

Page 1 of 5