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2011-2012 SCHOOL LIBRARY

ANNUAL REPORT WORKSHEET

KEY

Prefilled / Typically stable data that was entered to a question the previous year has been transferred to this year’s report. The number may be changed.
Text in Gray Box / Data comes from Minnesota Department of Education divisions. School library staff do not enter this data.
[A13] / A bracketed number indicates the question is part of a national school library data collection project.
Automatic Tally / Online data collection software will automatically add.
* and Italic font / A new or modified data element.
Pre-filled / Data from previous year has been transferred but can be altered unless otherwise noted.

ADMINISTRATION

DATA ELEMENT / STATUS
A01 School Name / Supplied by Minnesota Department of Education
A02 School Number / Supplied by Minnesota Department of Education
A03 School Status / Supplied by Minnesota Department of Education
A04 Mailing Address 1 / Supplied by Minnesota Department of Education
A05 Mailing Address 2 / Supplied by Minnesota Department of Education
A06 City / Supplied by Minnesota Department of Education
A07 Zip Code / Supplied by Minnesota Department of Education
A08 Street Address / Supplied by Minnesota Department of Education
A09 City / Supplied by Minnesota Department of Education
A10 Zip Code / Supplied by Minnesota Department of Education
A11 District Name / Supplied by Minnesota Department of Education
A12 District Number / Supplied by Minnesota Department of Education
A13 County / Supplied by Minnesota Department of Education
A14 Principal / Supplied by Minnesota Department of Education
[A15] School Enrollment / Supplied by Minnesota Department of Education
A16 Building Enrollment / Supplied by Minnesota Department of Education
A17 District Enrollment / Supplied by Minnesota Department of Education
A18 Grade Levels / Supplied by Minnesota Department of Education
A19 Free and Reduced Lunch Percentage / Supplied by Minnesota Department of Education
A20 Does This School Have a School Library? / Supplied by Minnesota Department of Education
A21 School Library Website / Pre-filled
A22 Nature of Website / Pre-filled
A23 Building Contains Multiple Schools: Yes/No / Supplied by Minnesota Department of Education
A24 Other Schools in This Building / Supplied by Minnesota Department of Education
A25 Percent Does Not Meet Reading Proficiency Standards / Supplied by Minnesota Department of Education
A26 Percent Partially Meets Reading Proficiency Standards / Supplied by Minnesota Department of Education
A27 Percent Meets Reading Proficiency Standards / Supplied by Minnesota Department of Education
A28 Percent Exceeds Reading Proficiency Standards / Supplied by Minnesota Department of Education
A29 Percent Reading Proficient Percent Total Reading Proficient / Supplied by Minnesota Department of Education
A30 Person Filing Report / Pre-filled
A31 Phone Number / Pre-filled
A32 Email Address / Pre-filled

FULL TIME EQUIVALENT STAFFING

DATA ELEMENT / STATUS
[S01] Building Licensed Library Media Specialist / Supplied by Minnesota Department of Education
S02 Licensed Library Media Specialist-Other Instructional Responsibilities
S03 Licensed Library Media Specialist-Travel Time
[S05] Building Library Media Aide / Pre-filled
S06 Library Media Aide—Other Responsibilities
S07 Library Media Aide—Travel Time
[S08] Other School Paid Staff / Pre-filled
S09 Other Building Paid Staff
S10 Total Paid Building Staff Library / Automatic Tally
S11 Adult Volunteers
S12 Student Volunteers

COMMON FULL TIME EQUIVALENTS

For hours not listed, divide hours worked by 40 to two decimal places

HOURS PER WEEK / FTE / HOURS PER WEEK / FTE
1 hour work per week / .02 / 10 hours work per week / .25
2 hours work per week / .05 / 12 hours work per week / .30
3 hours work per week / .07 / 15 hours work per week / .37
4 hours work per week / .10 / 16 hours work per week / .40
5 hours work per week / .12 / 20 hours work per week / .50
6 hours work per week / .15 / 25 hours work per week / .62
7 hours work per week / .17 / 30 hours work per week / .75
8 hours work per week / .20 / 35 hours work per week / .87
9 hours work per week / .22 / 40 hours work per week / 1.00

POLICIES

DATA ELEMENT

/

STATUS

G01 Information and Technology Literacy Curriculum
Yes
No / Pre-filled
DATA ELEMENT / STATUS
G02 Beginning Grade for Information and Technology Literacy as Subject / Pre-filled
Don’t know
Pre-K
K
1
2
3 / 4
5
6
7
8 / 9
10
11
12
None
G03 Final Grade for Information and Technology Literacy as Subject / Pre-filled
Don’t know
Pre-K
K
1
2
3 / 4
5
6
7
8 / 9
10
11
12
None
[G04] District Materials Selection Policy
Yes
No / Pre-filled
G05 Selection Policy Year / Pre-filled
[G06] Challenges to Library Holdings District Policy
Yes
No / Pre-filled
[G07] District Copyright Policy
Yes
No / Pre-filled
[G08] District Resource Sharing/ILL Policy
Yes
No / Pre-filled
[G09] Policy and Procedures Manual
Yes
No / Pre-filled
[G10] Students May Use Some or All Social Networking Applications in School.
Yes
No / Pre-filled

PROFESSIONAL ENVIRONMENT

DATA ELEMENT / STATUS
P01 School Library Staff Submit Annual Budget Request
Yes
No / Pre-filled
DATA ELEMENT / STATUS
[P02] School Library Staff Routinely Participate in:
Check all that apply / Pre-filled
a  Academic Standards or Task Forces
b  Curriculum Development
c  Staff Development Committee
d  Technology Team or Committee
e  Policy Advisory Committee
f  Other Committees
g  District-wide Library Media Staff Committee or Meetings
h  Faculty Meetings
i  Off-site Professional Development or Continuing Education
j  In-service Training Provided by School Library Staff
k  District Administrator Meetings
l  Principal Meetings
m  Superintendent Meetings
n  School Board Presentation
o  Parent-Teacher organization
p  Club Advisor/Coach
P03 School Library Staff Responsible for:
Check all that apply
a  Automated Catalog
b  Integrated Library System
c  School Library Computers
d  All School Class Computers
e  School Library Computer Labs
f  Other School Computer Labs
g  Satellite Dishes
h  Interactive Television
i  School Library Photocopier
j  All School Photocopiers
k  School Library Projectors
l  All School Projectors
m  Digital Cameras and Camcorders
n  Other / Pre-filled
DATA ELEMENT / STATUS
P04 School Library Staff Involved with the Selection of:
Check all that apply
a  Library Collection
b  Automated Catalog
c  Integrated Library System
d  School Library Computers
e  All District Class Computers
f  School Library Computer Lab Equipment
g  Other Computer Lab Equipment
h  Satellite Dish Equipment
i  Interactive Television Equipment
j  School Library Photocopiers
k  Other Photocopiers
l  School Library Projectors
m  All District Projectors
n  Digital Cameras and Camcorders
o  Sound System
p  Application Software
q  Other / Pre-filled
[P05] Class scheduling
All classes flexibly scheduled
Fixed time for all classes
Combination of flexible and fixed / Pre-filled
[P06] Licensed Library Media Specialist Duties in Weekly Hours
a  Preparation Information and Technology Lessons
b  Class Instruction with Teacher Present.
c  Class Instruction with No Teacher Present
d  Instructing Students Individually
e  Collaboration Planning with Teachers
f  Supervise class but No instruction
g  Materials Checkout
h  Collection Development
i  Fund-Raising
j  Other School Library Duties
k  Total
a
b
c
d
e
f
g
h
i
j
k Automatic Tally
P07 Project Alerts
Never
Infrequently Often
Mostly
Always / Pre-filled

STUDENT SERVICES

DATA ELEMENT / STATUS
[L01] Weekly Student Visits
[L02] Weekly Class Instruction
[L03] Weekly Individual Student Instruction
[L04] Circulation
L05 Interlibrary Loan Provided to Other Libraries
Yes
No / Pre-filled
DATA ELEMENT / STATUS
L06 Interlibrary loan Received from Other Libraries
Yes
No / Pre-filled
[L07] Weekly Before-School Hours / Pre-filled
[L08] Weekly School-Day Hours / Pre-filled
[L09] Weekly After-School Hours / Pre-filled
[L10] Total Weekly Hours / Pre-filled
L11 Library Is Open Before School
Check all that apply
a  Monday
b  Tuesday
c  Wednesday
d  Thursday
e  Friday / Pre-filled
L12 Before-School Staff on Duty
Check all that apply
a  Not applicable
b Licensed School Library Media Specialist
c School Library Aide
e  Other Paid Staff
f  Volunteer / Pre-filled
L13 School Days When School Library Is Open
Check all that apply
a  Monday
b Tuesday
d Wednesday
e Thursday
e Friday / Pre-filled
L14 Licensed Library Media Specialist Weekly Student Hours / Pre-filled
L15 School Library Aide Weekly Student Hours / Pre-filled
L16 Other Paid Staff Weekly Student Hours / Pre-filled
L17 Adult Volunteer Weekly Student Hours / Pre-filled
L18 Library is Open After School
Check all that apply
a  Monday
b Tuesday
d Wednesday
e Thursday
e Friday / Pre-filled
L19 After-School Staff on Duty
Check all that apply
a  Monday
b  Tuesday
c  Wednesday
d  Thursday
e  Friday / Pre-filled
L20 Does This School Provide an Extended School Year?
Yes
No
All-year school / Pre-filled
DATA ELEMENT / STATUS
L21 School Library Status During Extended Session
Open
Closed
Not Applicable
All-year School / Pre-filled
L22 Extended School Session Staff on Duty
Check all that apply
a  Not Applicable
b Licensed School Library Media Specialist
c School Library Aide
d Other Paid Staff
e Volunteer / Pre-filled
L23 Days Library Closed for Standardized Testing
L24 Days Library Closed for Classroom Use
L25 Library Closed for Other Reasons
L26 Total Days Library Closed to Students / Automatic Tally
L27 Computer Lab Closed for Standardized Testing
L28 Computer Lab Closed for Classroom Use
L29 Computer Lab Closed for Other Use
L30 Total Days Computer Closed to Students / Automatic Tally
[L31] Library Student Advisory Committee
Yes
No
[L32] Programming and Promotions
Check all that apply
a.  Accelerated Reader/Reading Counts
b.  After School Program
c.  Author/Artist in the Schools
d.  Book Clubs
e.  Book Fairs
f.  English Language Learner Resources and Support
g.  Family Literacy Events/Activities
h.  Multicultural Resources and Support
i.  National Reading Promotion Programs (e.g. National Library Week, Read Across America
j.  Pre-Kindergarten Story Times
k.  Special Education Resources and Support
l.  Special Interest Clubs (e.g. Anime, Gaming, etc.)
m.  State Reading Promotion Programs
n.  Summer Reading Program

COLLECTION

DATA ELEMENT

/

STATUS

M01 English Language Learner Materials
[M02] Student Print Materials
M03 Professional Materials
[M04] Magazine and Newspaper Print Subscriptions
[M05] Audio – Physical
[M06] Video - Physical
DATA ELEMENT / STATUS
[M07] Other materials
M08 Electronic Library of Minnesota Databases / 14
M09 Electronic Databases and Encyclopedias Subscriptions – District License
M10 Electronic Databases and Encyclopedias Subscriptions – Building License
[M11] Total Electronic Databases and Encyclopedias Subscriptions / Automatic Tally
M12 Electronic Books – State License / 15,187
M13 Electronic Books – District License
M14 Electronic Books-Building License
M15 Total Electronic Books / Automatic Tally
M16 Sciences Section Copyright Average
(Dewey Decimal 500s)
[M17] Technology and Applied Sciences Copyright Average
(Dewey Decimal 600s)
M18 Geography and History Sections Copyright Average
(Dewey Decimal 900s)

FACILITIES AND TECHNOLOGY

DATA ELEMENT / STATUS
F01 School Library Square Feet / Pre-filled
[F02] Capacity: The library can accommodate,
Check all that apply:
a  A group of less than 15 students
b  A group between 15 to 30 students
c  Storytime
d  Individual Study
F03 School Library Labs / Pre-filled
F04 Mobile School Library Labs / Pre-filled
F05 School Library Student Computers / Pre-filled
F06 School Library Computer Lab Student Computers / Pre-filled
[F07] Total Student Computers / Automatic Tally
F08 Staff Computers / Pre-filled
[F09] Integrated/Automated Library System
Yes
No / Pre-filled
F10 Linked Library Media Centers?
Yes
No / Pre-filled
F11 Satellite Dish and Cable Connections. / Pre-filled
*F12 Internet Download Speed – Optimal
a  Less than 128 Kbps
b  129 Kbps – 256 Kbps
c  257 Kbps – 768 Kbps
d  769 Kbps – 1.4 Mbps
e  1.5 Mbps (T1)
f  1.6 Mbps – 5.0 Mbps
g  6.0 Mbps – 10 Mbps
h  Greater than 10 Mbps
i  Don’t know / To determine speed, preferably go to http://speedtest.net/
If blocked, please use another online speed test.
DATA ELEMENT / STATUS
*F13 Internet Download Speed - Typical
a Less than 128 Kbps
b  129 Kbps – 256 Kbps
c  257 Kbps – 768 Kbps
d  769 Kbps – 1.4 Mbps
e  1.5 Mbps (T1)
f  1.6 Mbps – 5.0 Mbps
g  6.0 Mbps – 10 Mbps
h  Greater than 10 Mbps
i  Don’t know / To determine speed, preferably go to http://speedtest.net/
If blocked, please use another online speed test.
*F14) Fiber Optic to School / Yes __No
*F15) Category 6 Wiring in Library / Yes __No
F16 Broadband Streaming Capacity
Yes
No / Pre-filled
F17 Interactive Television Capacity
Yes
No / Pre-filled
F18 E-Book Viewers Available for Loan / Pre-filled
F19 Laptop Computers Available for Loan / Pre-filled
F20 Digital Audio Players Available for Loan / Pre-filled
F21 Digital Cameras and Camcorders / Pre-filled
F22 Electronic Library of Minnesota Available?
Yes
No / Pre-filled
F23 Remote Access to Online Catalog
Check All That Apply
a  No School Library
b Not Applicable-Card Catalog
c Classrooms
d Remote from building / Pre-filled
[F24] Remote Access to Databases
Check All That Apply
a  No Additional Database Licensing
b  No Remote Access
c  Classrooms
d  Remote from Building
e  Varies Due to Licensing Agreements / Pre-filled

COLLABORATION

DATA ELEMENT

/

STATUS

C01 Library Privileges
Check all that apply
a  No Non-student Borrowing Privileges
b  Parents/Guardians
c  General Public / Pre-filled
C02 Public Libraries / Pre-filled
C03 Visits from Public Library
C04 Visits to Public Library
[C05] Library Open During Summer Vacation
Yes
No

REVENUE

DATA ELEMENT

/

STATUS

R01 Formula Pre-filled
[R02] Government Grants
[R03] Other Non-allocated Funds

EXPENDITURES

DATA ELEMENT

/

STATUS

PERSONNEL
E01 School Total Library Staff Expenditures / Supplied by Minnesota Department of Education
[E02] School Total Library Collection Expenditures / Supplied by Minnesota Department of Education
[E03] School Total Other Expenditures / Supplied by Minnesota Department of Education
E04 School Total Expenditures / Supplied by Minnesota Department of Education
E05 District Library Staff Expenditures / Supplied by Minnesota Department of Education
[E06] District Library Collection Expenditures / Supplied by Minnesota Department of Education
[E07] District Other Library Expenditures / Supplied by Minnesota Department of Education

The Institute of Museum and Library Services, a Federal agency that fosters innovation, leadership and a lifetime of learning, in conjunction with State Library Services, a division of the Minnesota Department of Education, which administers federal LSTA grants, supports the school library statistics annual report by funding the Baker & Taylor Bibliostat Suite license..