School District: Fair Mont Egan School
Job Title: Business Manager/District Clerk
Reports to: School Board
Position Summary: Coordinates financial activities and certain record keeping functions. The Clerk is responsible for managing the business operations of the Cooperative, including fund accounting, financial planning and budgeting, payroll and benefits, warrant claims, audits, cash management, purchasing and records management. The position reports to the Director on a daily basis and is directly responsible to the Board.
Essential Duties and Responsibilities:
Financial Management:
Serves as chief fiscal officer for the school.
Assists in preparation of budget and establishes procedures necessary for budgetary controls to be reviewed by the Principal and School Board. Advise the Board of financial and budgetary policies, and provide regular budget updates and reports to ensure optimal stewardship of school funds.
Generates timely financial statements and other financial repots upon request, including fiscal and statistical reports.
Maintains records of all funds as required by law.
Responsible for drawing and countersigning all warrants and expenditures; processes all authorized invoices and requisitions, direct the preparation, advertisement and dissemination of bid documents; reconciles county treasury and bank statements
Assists in preparation for audit of school accounts.
Maintains records of all receipts and disbursements.
Board Meetings:
Attends all Board meetings and keeps the minutes.
Helps in preparation of meeting agenda.
Facility Management:
Provides budget planning and tracking for facility-related expenses such as utilities and construction.
Directs the preparation and dissemination of Payroll:
Process payroll data for staff and prepares payroll checks for distribution.
Prepare and process payroll and benefits; manage employee insurance and benefits (TRS, PERS, etc).
Responsible for employment forms including but not limited to retirement, IRS, W-2's.
Technology:
Recommends systems and programs for business functions. Operates accounting system and provides reports and any required interface with OPI, County and regional interfaces.
Uses other electronic tools and systems (Google docs, Word, etc.) to perform role.
Qualifications: To perform this job successfully an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill and/or ability required. Reasonable accommodations will be made to enable individuals with disabilities to perform these essential functions.
Education and Experience: Bachelor's Degree (B.A.) in business, finance or accounting preferred. Will consider B.A. in related field with one to two years experience or training in business management, payroll and benefits. Demonstrated experience with public school/Special Education finance. Demonstrated experience with records management. Demonstrated experience with electronic accounting systems, spreadsheet and word processing software.
Communication: Demonstrated excellence in oral and written communication. Ability to read, analyze and interpret technical procedures and governmental regulations. Demonstrated interpersonal skills when communicating to staff and Board. Demonstrated initiative and ability to work independently with distant supervision.
Physical Demands/Work Environment: The physical demand described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is required to sit for extended periods of time, write, type and speak. The noise level in the work environment is usually quiet.
Equipment Used:
Computer, calculator, copy machine, fax machine, scanner, telephone/voicemail
Black Mountain Accounting software.
Compensation:
Salary: Depending upon education and experience.