School District 4206 Board Meeting

School District 4206 Board Meeting

Jan. 8, 2013 4 PM

Central Lakes College E100

At 4:05 PM Chair Hofer called the meeting to order. Present for all or part of the meeting were board members: J. Wig, S. Boehland, D. Bestland, L. Kajer, J. Hofer, K. Lindgren, (constituting a quorum), Interim Director, Wendy Schluender, M. Lord (ISD 21670 Financial Manager) Brenda Halvorson and Mark Anderson (Staples World), Rick Otteson (Central Lakes College) and Kari Christiansen (VP Administrative Services, Central Lakes College).

Absent: L. Bach

The Pledge of Allegiance was stated.

Schluender presided over the annual meeting during the election of the chair. Boehland moved with second by Lindgren the nomination that Hofer be named chair of the board. Motion carried.

Hofer then presided over the remainder of the annual meeting and regular board meeting. Bestland moved with a second by Wig the nomination that Lindgren be named vice chair of the board. Motion carried.

Boehland moved with a second by Lindgren the nomination that Kajer be named clerk of the board. Motion carried.

Boehland moved with a second by Lindgren the nomination that Bestland be named treasurer of the board. Motion carried.

Kajer moved with a second by Lindgren that First International Bank & Trust be named the official depository of funds.

The Connections High School website (connectionshighschool.org) will continue to be used as the main source for official publications until July 1, 2013 when enrollment is determined. The board reviewed a proposal by the Staples World requesting that it be designated as the legal and official newspaper. After discussions about finances and the stage of operation that the school is presently in, Halvorson stated that she could resubmit another proposal from the Staples World for the time period of July 1 – Dec. 31, 2013. Boehland moved and Lindgren seconded a motion that the Staples World be the official newspaper for required publications and legal notices during the operational year. Motion carried.

Boehland moved with a second by Lindgren that the following be designated for signatures for official documents: Chair -Hofer, Clerk – Kajer, Interim director – Schluender, Interim financial officer – Lord. Motion carried.

Boehland moved with a second by Bestland the proposed meeting schedule for 2013 which consisted of the first Tuesday of each month. Motion carried.

Motion by Boehland with a second by Lindgren to approve the consent agenda and the motion carried.

Hofer recognized the public: Halvorson and Anderson from the Staples World, Christiansen and Otteson from Central Lakes College.

The group then took a 30-minute recess to recognize Jeff Wig’s contribution to the board and to take a tour.

The group toured the proposed rooms at CLC to be leased as either full or part-time to Connections High School. The proposed area to be leased full-time includes: E100, Customized Training Offices, Assembly Room and Library (C105) –approximately 7000 sq. ft. Instructors were asked to bring to the next meeting the yearly facility needs for their programs for the part-time areas (shops – E104, nursing labs, computer labs- B146 & B147). Christiansen will then prepare a lease estimate.

Reports:

Schluender gave an update on the marketing plan. It was decided to put more emphasis on the direct mailing at this time and not to advertise in newspapers. It was suggested that a banner be made for the school. Schluender will check with the Staples World about making a banner.

Schluender stated a grant will be written for the Round Two funding. Boehland, Schluender and Richer will be meeting to work on the new grant.

On December 18, 2012, Lindgren and Kajer gave an update to the Staples Motley Teacher Association about Connections and the marketing coming out in January.

Financial Items:

Lord reviewed the budget from the Blandin grant. Remaining at this time $17,768.33

Hofer, Schluender, and Boehland will meet to discuss the director position.

Boehland, Schluender, and Lord, will meet to develop an RFP for financial services to be presented at the next board meeting.

Curriculum & Instruction

Kajer stated that the curriculum committee met briefly after the special board meeting on Dec. 17, 2012. Kajer gave them a packet of handouts to review and make recommendations on at the next meeting. The next meeting is Jan. 21, 2013, at 4 PM at Freshwater Education District. Primary focus areas for the next curriculum committee meeting include: “career attire”, the school schedule, and preparing for the information meetings.

Policies

For the next board meeting: Boehland, Schluender and Lord, will prepare a proposed administrative overhead costs financial report. Lord will also prepare a comparison report as a site governed school.

Boehland moved with regrets and sincere thanks the resignation of Wig. Kajer seconded the motion that carried. Kajer mentioned that there is a person interested in joining the board. Wig stated that he also talked to this person. Kajer will follow-up with another conversation.

IQS Communications:

Hofer and Schluender will be contacting B. Wedl to respond to his email about the grant funding and also to Dr. Robicheau to update him on board discussions.

Strategic planning details will be sent out by Schluender. The group brainstormed people to be invited to the session.

Boehland mentioned that the Perkins consortium could pay for Bestland, Lindgren and Kajer to attend the MAAPS conference in Rochester on Feb. 14-15, 2013. The funds would pay for mileage, hotel, conference fee and substitute costs.

Next board meeting: Feb. 5, 2013

Strategic planning: Jan. 17, 2013 8 AM – 5 PM (tentative date)

Hofer declared the meeting adjourned at 6:30 PM.

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