School Coordinator Checklist

This form is to be kept in the SUCCESSSchool Coordinator’s notebook and updated as necessary. At the end of each school year a copy of this form is to be sent to SUCCESS Mentoring District Coordinator by the School Coordinator.

School Year 2011-2012

School Coordinator Checklist

School Coordinator Name ______

School ______

DearSchool Coordinator,

Enclosed you will find all the SUCCESS Mentoring Program forms necessary for you to complete during the school year.

“KEEP” IN SCHOOL COORDINATOR NOTEBOOK AT SCHOOL

Check YES boxes of items completed and turned in to you the School Coordinator from mentor(s) and/or Level 1 New Teacher (s). If NO boxes are checked – please provide a brief explanation of why forms are not turned in to you from the mentor and/or Level 1 New Teacher.

FORMSTO BE KEPT IN SCHOOL COORDINATOR NOTEBOOK / YES / NO
ORIGINALS of New Teacher Work Day – Sign In sheet at local school
ORIGINALS of Level 1A New Teacher Observation Schedule
ORIGINALS of completed SUBSTITUTE ReimbursementForms. FAX these forms to Central Office at 232-5355 at least two weeks prior to observation.
ORIGINALS of CHECKLIST of Skills (covered as stated on forms)
ORIGINALSof School Coordinator’s completed Meeting Agenda and Sign-In Sheet(s)
COPIES of completed Mentor Observation(s)
COPIES of completed Level 1A New Teacher Reflective Analysis

SEND TO DISTRICT COORDINATOR AT CENTRAL OFFICE

LISTED BELOW ARE COPIES of forms from your mentor and Level 1 New Teacherthat should be collected and forwarded to the District Coordinator at Central Office at the END OF THE SCHOOL YEAR.

FORMS TO BE TURNED IN TO DISTRICT COORDINATOR at C.O. / YES / NO
COPY of Level 1A New Teacher Observation Schedule
COPIESof completedMeeting Agenda and Sign-In Sheet(s)
COPIES of completedMentor Observation(s)
COPIESof completedLevel 1A New Teacher Reflective Analysis
ORIGINAL CERTIFICATE FOR PROFESSIONAL DEVELOPMENT HOURS **(see below)

*****State Dept. requires that Certificates for Professional Development briefly list topics covered in meetings. *****Submit the original certificate for professional development hours and it will be returned to you with signature of Curriculum Director after Central Office copies are made for district files.

At the end of the school year submit forms listed above to the District Coordinator at Central Office. Check YESboxes of items completed and turned in to your District Coordinator. If NO boxes are checked – please provide a brief explanation of why forms are not attached.

SCHOOL COORDINATOR REQUIRED TURN IN DATES OF MATERIALTO CENTRAL OFFICE

May 1, 2012

Notes/Explanations/Comments/Concerns:

School ______

School Coordinator ______

School Year 2011-2012

Level 1A and 1B New Teacher

Work Day(s) at LocalSchool

Sign In Sheet

Please make sure each newly hired Level 1A and 1B New Teacher signs in for the two mandatory workdays at their local school. When completed – please mail the ORIGINAL sign-in sheet to SUCCESS District Coordinator at Central Office. School Coordinator must maintain a copy of the sign-in sheet in local School Coordinator notebook.

FIRST WORK DAY SIGN-IN

DATE / NAME / TIME

SECOND WORK DAY SIGN-IN

DATE / NAME / TIME

THIRD WORK DAY SIGN-IN

DATE / NAME / TIME

Level 1A New Teacher Observation Schedule

2011-2012

School: ______

School Coordinator: ______

Level 1A New Teacher s will be observed by their mentors at least 4 times during the school year as follows:

First observation – 1st nine weeks period

Second observation -2nd nine weeks period

Third observation – 3rd nine weeks period

Fourth observation - 4th nine weeks period

(The last observation must be conducted BEFORE the middle of APRIL).

LEVEL 1B, LEVEL 2, and LEVEL 3 new teachers will be observed by School Coordinator as deemed necessary.

IMPORTANT NOTICE

No observations will be conducted after MIDDLE OF APRIL. Requests for observations after middle of April will be denied. (Per Central Office)

This table is to be completed each year with dates of scheduled/completed observations.

Level 1A New Teacher / MentorTeacher / Grade Level or subject area of Level 1A New Teacher / Date of
First Observation / Date of Second Observation / Date of
Third Observation / Date of
Fourth Observation

SUCCESS Mentor Program

MEETING AGENDA AND SIGN-IN SHEET

For: School Coordinator AND Level 1A, Level 1BNew Teachers ONLY

NEW: Level 2 and Level 3 New Teachers are NOT required to attend this meeting.

SCHOOL ______

MEETING HELD BY______DATE______

*NOTE: This meeting may be broken into 2 meetings per 9 weeks if you prefer.

Two meetings would allow School Coordinator more interaction with new teachers.

IMPORTANT: This form should reflect an accurate account of meetings/conferences and is to be kept in School Coordinator’s Notebook.

ITEMS TO CONSIDER

Always cover topics relevant to your particular school

Classroom Management, Special Education Issues, Scheduling, Managing Classroom Time, Transitions, Room Arrangement, Stopping Unwanted Behavior, Time On Task, Homework (Quality vs. Quantity), Negligence - (Safety of students in and out of class), PEPE, SAT 10, DIBELS, ARI, ARMT, AMSTI, HASP, Writing Assessment, Graduation Exam, etc

Stnd
1 / Stnd
2 / Stnd
3 / Stnd
4 / Stnd
5 / SKILLS TO BE COVERED
PRIOR TO SCHOOL OPENING
B, F / Alabama Quality Teaching Standards
E / Alabama Educator Code of Ethics
F / Review instructional materials provided by system
F / SCHOOL POLICIES AND PROCEDURES
F / Review use of sick/personal leave days
E / Review conduct and professional dress for professionals
F / School handbook
B,C / CLASSROOM MANAGEMENT, PROCEDURES and ROUTINES
A,B / A,E / A-D / A-E / Lesson Plan book/Continua of Skills documentation, AlabamaCourse of Study
D / F / Computer attendance records and/or grade book attendance reporting
F / Textbook/workbook distribution
B / F / Emergency Procedures – Tornado, Fire, Lock-Down, Bomb Threat, etc
PRINTED NAME / SIGNATURE / Length of Meeting

NOTE: The completed original of this form is to be kept in School Coordinator’s SUCCESS Notebook at school. Turn in a COPY of completed original to the District Coordinator at Central Office by May 1, 2012.

SUCCESS Mentor Program

MEETING AGENDA AND SIGN-IN SHEET

For: School Coordinator AND Level 1A, Level 1B and Level 2 New Teachers ONLY

NEW: Level 3 New Teachersare NOT required to attend this meeting.

SCHOOL ______

MEETING HELD BY______DATE______

*NOTE: This meeting may be broken into 2 meetings per 9 weeks if you prefer.

Two meetings would allow School Coordinator more interaction with new teachers.

IMPORTANT: This form should reflect an accurate account of meetings/conferences and is to be kept in School Coordinator’s Notebook.

ITEMS TO CONSIDER

***Always cover topics relevant to your particular school

Procedures and Routines, Classroom Management, Special Education Issues, Scheduling, Managing Classroom Time, Transitions, Room Arrangement, Stopping Unwanted Behavior, Time On Task, Homework (Quality vs. Quantity), Negligence - (Safety of students in and out of class), PEPE, SAT 10, DIBELS, ARI, ARMT, AMSTI, HASP, Writing Assessment, Graduation Exam, etc.

Stnd
1 / Stnd
2 / Stnd
3 / Stnd
4 / Stnd
5 / SKILLS TO BE COVERED
FIRST NINE WEEKS
B, F / Alabama Quality Teaching Standards
E / Alabama Educator Code of Ethics
E / Teacher Professionalism
A,B / INSTRUCTION design lesson plans, substitute lesson plans
A,B / Lesson Plans, Continua Coverage and Documentation, Alabama COS
A-E / E / C / Parent, Teacher, and Student Conferences student work samples, grades, discipline documentation
D / E / E-mail, Utilizing LCBOE technology in lessons
E / Teacher use of technology during student independent work (ex: reading e-mails, instant messaging)
F / Accurate attendance taking and STI codes for attendance. Is attendance kept in section of grade book in addition to STI on computer?
D / E / TECHNOLOGY AND COMPUTER
D / E / E-mail, Utilizing LCBOE technology in lessons
D / E / Teacher use of technology during student independent work (ex: reviewing e-mails, instant messaging, etc)
F / Grade Book – documenting page # and title of work
F / Choosing grades (an accurate reflection of child’s knowledge)
E / High stakes testing - preparing students for tests all year long
F / STUDENT RIGHT TO PRIVACY (confidentiality of students’ work, substitute teachers and grade book, substitute teachers and grading papers)
F / STUDENT RECORDS (Proper way to dispose of school work)
PRINTED NAME / SIGNATURE / Length of Meeting

NOTE: The completed original of this form is to be kept in School Coordinator’s SUCCESS Notebook at school. Turn in a COPY of completed original to the District Coordinator at Central Office by May 1, 2012.

SUCCESS Mentor Program

MEETING AGENDA AND SIGN-IN SHEET

For: School Coordinator AND Level 1A, Level 1BNew Teachers ONLY

NEW: Level 2 and Level 3 New Teachers are NOT required to attend this meeting.

SCHOOL ______

MEETING HELD BY______DATE______

*NOTE: This meeting may be broken into 2 meetings per 9 weeks if you prefer. Two meetings would allow School Coordinator more interaction with new teachers.

IMPORTANT: This form should reflect an accurate account of meetings/conferences and is to be kept in School Coordinator’s Notebook.

ITEMS TO CONSIDER

***Always cover topics relevant to your particular school

Classroom Management, Special Education Issues, Scheduling, Managing Classroom Time, Transitions, Room Arrangement, Stopping Unwanted Behavior, Time On Task, Homework (Quality vs. Quantity), Negligence - (Safety of students in and out of class), PEPE, SAT 10, DIBELS, ARI, ARMT, AMSTI, HASP, Writing Assessment, Graduation Exam, etc.

Stnd
1 / Stnd
2 / Stnd
3 / Stnd
4 / Stnd
5 / SKILLS TO BE COVERED
SECOND NINE WEEKS
B,F / Alabama Quality Teaching Standards
B / GOALS –Learning goals and objectives of lessons for your students
C / B / Student Progress – BBSST, SP Ed referrals, work samples
A,B / A-E / Lesson Plans, Continua Coverage and Documentation
F / Grade Book – documenting page # and title of work
F / Choosing grades (an accurate reflection of child’s knowledge)
E / High stakes testing - preparing students for tests all year long
B / Holiday breaks and adjusting management techniques in classroom
A-B / A-E / A-D / A-E / A-F / Coping with first semester of teaching
PRINTED NAME / SIGNATURE / Length of Meeting

NOTE: The completed original of this form is to be kept in School Coordinator’s SUCCESS Notebook at school. Turn in a COPY of completed original to the District Coordinator at Central Office by May 1, 2012.

SUCCESS Mentor Program

MEETING AGENDA AND SIGN-IN SHEET

For: School Coordinator AND Level 1A, Level 1BNew Teachers ONLY

NEW: Level 2 and Level 3 New Teachers are NOT required to attend this meeting.

SCHOOL ______

MEETING HELD BY______DATE______

*NOTE: This meeting may be broken into 2 meetings per 9 weeks if you prefer.

Two meetings would allow School Coordinator more interaction with new teachers.

IMPORTANT: This form should reflect an accurate account of meetings/conferences and is to be kept in School Coordinator’s Notebook.

ITEMS TO CONSIDER

***Always cover topics relevant to your particular school

Classroom Management, Special Education Issues, Scheduling, Managing Classroom Time, Transitions, Room Arrangement, Stopping Unwanted Behavior, Time On Task, Homework (Quality vs. Quantity), Negligence - (Safety of students in and out of class), PEPE, SAT 10, DIBELS, ARI, ARMT, AMSTI, HASP, Writing Assessment, Graduation Exam, etc.

Stnd
1 / Stnd
2 / Stnd
3 / Stnd
4 / Stnd
5 / SKILLS TO BE COVERED
THIRD NINE WEEKS
B, F / Alabama Quality Teaching Standards
F / Alabama Continuum for Teacher Development
F / Accurate attendance taking and STI codes for attendance
E / High stakes testing - preparing students for tests all year long
PRINTED NAME / SIGNATURE / Length of Meeting

NOTE: The completed original of this form is to be kept in School Coordinator’s SUCCESS Notebook at school. Turn in a COPY of completed original to the District Coordinator at Central Office by May 1, 2012.

SUCCESS Mentor Program

MEETING AGENDA AND SIGN-IN SHEET

For: School Coordinator AND Level 1A, Level 1B, and Level 2 New Teachers ONLY

NEW: Level 3 New Teachersare NOT required to attend this meeting.

SCHOOL ______

MEETING HELD BY______DATE______

*NOTE: This meeting may be broken into 2 meetings per 9 weeks if you prefer.

Two meetings would allow School Coordinator more interaction with new teachers.

IMPORTANT: This form should reflect an accurate account of meetings/conferences and is to be kept in School Coordinator’s Notebook.

ITEMS TO CONSIDER

***Always cover topics relevant to your particular school

Classroom Management, Special Education Issues, Scheduling, Managing Classroom Time, Transitions, Room Arrangement, Stopping Unwanted Behavior, Time On Task, Homework (Quality vs. Quantity), Negligence - (Safety of students in and out of class), PEPE, SAT 10, DIBELS, ARI, ARMT, AMSTI, HASP, Writing Assessment, Graduation Exam, etc.

Stnd
1 / Stnd
2 / Stnd
3 / Stnd
4 / Stnd
5 / SKILLS TO BE COVERED
FOURTH NINE WEEKS
F / STUDENT RIGHT TO PRIVACY
F / STUDENT RECORDS (Proper way to dispose of school work)
A / INVENTORY OF B.O.E MATERIALS
A / Inventory BOOKS, FURNITURE, EQUIPMENT
A / Lost books, library or classroom
A / Request repairs to room, equipment
A / Secure room in orderly manner ready for summer cleaning
B,D / YEAR IN RETROSPECT
A / If appropriate, plan for switch to different grade level or subject area
A, B / Maintain and secure accurate professional certification folder
B / Workshops in summer
PRINTED NAME / SIGNATURE / Length of Meeting

NOTE: The completed original of this form is to be kept in School Coordinator’s SUCCESS Notebook at school. Turn in a COPY of completed original to the District Coordinator at Central Office by May 1, 2012.

SUCCESS Mentor Program

MEETING AGENDA AND SIGN-IN SHEET

For: Mentor Teacher and Level 1 A New Teacher

SCHOOL ______

MEETING HELD BY______DATE______

New teacher meetings are held with mentor at both formal and informal meetings (such as lunch, break, P.E., planning, etc.)

IMPORTANT: This form should reflect an accurate account of meetings/conferences and is to be kept in School Coordinator’s Notebook.

ITEMS TO CONSIDER

***Always cover topics relevant to your particular school

Classroom Management, Special Education Issues, Scheduling, Managing Classroom Time, Transitions, Room Arrangement, Stopping Unwanted Behavior, Time On Task, Homework (Quality vs. Quantity), Negligence - (Safety of students in and out of class), PEPE, SAT 10, DIBELS, ARI, ARMT, AMSTI, HASP, Writing Assessment, Graduation Exam, etc.

Stnd
1 / Stnd
2 / Stnd
3 / Stnd
4 / Stnd
5 / PRIOR TO SCHOOL
B, F / ALABAMA TEACHER QUALITY STANDARDS
E / ALABAMA CODE OF ETHICS FOR EDUCATORS
F / GRADE BOOK (document page # and/or title of work)
F / STI ATTENDANCE in computer and CODES for attendance
SECTION of grade book for input of attendance (per administrative directive – is there a policy at your school for keeping attendance in hardcopy as well as in computer STI?)
A,B / B / F / LESSON PLAN BOOK Curriculum, Continua, Course of Study
B / CLASSROOM Management – Establish and implement PROCEDURES and ROUTINES for classroom – lunchroom line-up, sharpening pencil, trash, collecting papers, bathroom and water breaks, assemblies, pep rallies, lunchroom, halls, etc
B / Emergency Procedures (Tornado, Fire, Lock-Down, Bomb Threat)
B / ROOM ORGANIZATION and ENVIRONMENT of Safety for Students
A / Money - Lunch Money, Picture Money, Yearbook, etc
E,F / Filing System - behavior forms, parent notes, student papers, office forms, etc
ADDITIONAL TOPICS COVERED:
PRINTED NAME / SIGNATURE / LENGTH OF MEETING

MENTOR TEACHER - keep original of this form in your notebook. Turn in a COPY of completed original to your School Coordinator on the following dates:

• First turn in October 14, 2011
• Second turn in December 16, 2011
• Third turn in March 9, 2012
• Fourth turn in April 24, 2012

SCHOOL COORDINATOR WILL TURN IN ALL COPIES OF THIS FORM TO DISTRICT COORDINATOR AT CENTRAL OFFICE BY MAY 1, 2012.

SUCCESS Mentor Program

MEETING AGENDA AND SIGN-IN SHEET

For: Mentor Teacher and Level 1 A New Teacher

SCHOOL ______

MEETING HELD BY______DATE______

New teacher meetings are held with mentor at both formal and informal meetings (such as lunch, break, P.E., planning, etc.)

IMPORTANT: This form should reflect an accurate account of meetings/conferences and is to be kept in School Coordinator’s Notebook.

ITEMS TO CONSIDER

***Always cover topics relevant to your particular school

Classroom Management, Special Education Issues, Scheduling, Managing Classroom Time, Transitions, Room Arrangement, Stopping Unwanted Behavior, Time On Task, Homework (Quality vs. Quantity), Negligence - (Safety of students in and out of class), PEPE, SAT 10, DIBELS, ARI, ARMT, AMSTI, HASP, Writing Assessment, Graduation Exam, etc.

Stnd
1 / Stnd
2 / Stnd
3 / Stnd
4 / Stnd
5 / FIRST NINE WEEKS OF SCHOOL
B, F / ALABAMA TEACHER QUALITY STANDARDS
B / PEPE evaluation by administrator
F / GRADE BOOK (document page # and/or title of work)
Where, Why, How do you choose what grades go in grade book?
Grades - an accurate reflection of each child’s knowledge in that subject area
F / ATTENDANCE Section of grade book? (per administrative directive?)
E / PROGRESS REPORTS AND STI report cards
D / LESSON PLAN BOOK Curriculum, Continua, Course of study
B / CLASSROOM Management – Implement PROCEDURES and ROUTINES
A,B / E / HOMEWORK Timely return of work, Quality vs. Quantity
C / QUESTIONING - Probing Questions, High order questions
B,E / PROFESSIONALISM – Prof dress, CORRECT GRAMMAR and mechanics, eye contact, classroom proximity, involve ALL students in lessons
A / Money - Receipt of money, Purchase Orders, Teacher Resource Money
E / NINE WEEKS TEST
C / C / PARENTING DAY PLANS and documentation of students’ work, etc
C / Plans to follow up with parents AFTER parenting day AND all through year
ADDITIONAL TOPICS COVERED:
PRINTED NAME / SIGNATURE / LENGTH OF MEETING

MENTOR TEACHER - keep original of this form in your notebook. Turn in a COPY of completed original to your School Coordinator on the following dates:

• First turn in October 14, 2011
• Second turn in December 16, 2011
• Third turn in March 9, 2012
• Fourth turn in April 24, 2012

SCHOOL COORDINATOR WILL TURN IN ALL COPIES OF THIS FORM TO DISTRICT COORDINATOR AT CENTRAL OFFICE BY MAY 1, 2012.

SUCCESS Mentor Program

MEETING AGENDA AND SIGN-IN SHEET

For: Mentor Teacher and Level 1 A New Teacher

SCHOOL ______

MEETING HELD BY______DATE______

New teacher meetings are held with mentor at both formal and informal meetings (such as lunch, break, P.E., planning, etc.)

IMPORTANT: This form should reflect an accurate account of meetings/conferences and is to be kept in School Coordinator’s Notebook.

ITEMS TO CONSIDER

***Always cover topics relevant to your particular school

Classroom Management, Special Education Issues, Scheduling, Managing Classroom Time, Transitions, Room Arrangement, Stopping Unwanted Behavior, Time On Task, Homework (Quality vs. Quantity), Negligence - (Safety of students in and out of class), PEPE, SAT 10, DIBELS, ARI, ARMT, AMSTI, HASP, Writing Assessment, Graduation Exam, etc.

Stnd
1 / Stnd
2 / Stnd
3 / Stnd
4 / Stnd
5 / SECOND NINE WEEKS OF SCHOOL
B, F / ALABAMA TEACHER QUALITY STANDARDS
B / PEPE evaluation by administrator
F / GRADE BOOK (document page # and/or title of work)
Where, Why, How do you choose what grades go in grade book?
Grades - an accurate reflection of each child’s knowledge in that subject area
D / F / STI ATTENDANCE in computer and CODES for attendance
SECTION of grade book for daily input of attendance? (per administrative directive?)
E / D / Lesson Plan and Continua Documentation
A,B / PROCEDURES AND ROUTINES AND CLASSROOM Management
A-E / A-D / A-E / INSTRUCTIONAL STRATEGIES Modeling, Guided Practice, Independent Practice
D / A-D / A-E / TEACH BELL TO BELL (Does not mean massive amount of teacher talk OR worksheets.) Does mean active student engagement in lesson. Students MUST BE actively engaged NOT “sitting and getting”.
E / HIGH STAKES TESTING DIBELS, ARMT, ALGRE, SAT10, WRITING ASSESS.
E / A,F / NINE WEEKS TEST (BBSST referral, Sp Ed referral)
C / E / C / Continued communication with parents established
ADDITIONAL TOPICS COVERED:
PRINTED NAME / SIGNATURE / LENGTH OF MEETING

MENTOR TEACHER - keep original of this form in your notebook. Turn in a COPY of completed original to your School Coordinator on the following dates: