CONTRACT SUMMARY FORM
BUILDING ADMINISTRATORS: PLEASE E-MAIL YOUR SUMMARIES TO YOUR LEVEL DIRECTOR
DISTRICT ADMINISTRATORS: PLEASE E-MAIL YOUR SUMMARIES TO THE APPROPRIATE DIVISION CHIEF
Contract Name: Community College of Rhode Island
Action Sought by School Board: X Approval of a Contract, q Approval of an RFP to Solicit Services
Amount: $100,000
Source of Funds: Rhode Island Department of Education Grant Summer Success Program
Length of Contract: June 14, 2013– August 30, 2013
PSD Contact: Denise M. Carpenter, Director of Dropout Prevention
In one numbered list, describe the deliverables of the contract and the projected impact upon or relationship to student achievement.
Provide a numbered list of every deliverable identified in the contract and summarize the contract’s overall relationship to student achievement.
Category One: Administration and instructional services for full administration of the curriculum of the CCRI College Success Program and the CCRI math developmental courses 0500 and 0600 for up to 140 students. This will include
· Registrar services;
· 3 Academic credits for every student that successfully completes the College Success course; 3 in-house credits for every student that successfully completes Math 0500 and Math 0600;
· Appropriately trained faculty to deliver both the mathematics and the College Success- courses;
· Appropriate campus classroom space to ensure a productive, college-like environment;
· Sufficient number of instructors to maintain a student:instructor ratio of no more than 20:1;and
· Five weeks of instruction at three days per week, five hours per day.
Category Two: Accuplacer Testing, including:
· Scheduling and administering a pre-program Accuplacer administration to appropriately place students in the correct math course;
· Scheduling and administering a close-of-program Accuplacer to determine student growth during the program; and
· Providing the Providence School District with student-level test information including no less than a summary score report for each test taker, subject to the appropriately authorized release forms supplied to CCRI for each student participant.
Category Three: Instructional materials, including:
· Procuring textbooks necessary to successfully deliver the course for up to 140 students;
· Communicating with the Rhode Island Department of Education staff and securing written approval for the purchase of course-related instructional materials prior to its execution; and
· Working with the site coordinator(s) to distribute the textbooks and non-consumable materials at the beginning of the course and at its conclusion.
Category Four: Food Services for up to 140 students, including:
· A daily nutritional snack; and
· A daily nutritional lunch. As pre-determined by RIDE in consult with food vender.
In no more than three paragraphs, describe the accountability measures that will ensure that the vendor meets all requirements set forth in the contract and that the district is able to maintain a record of the quality of the services.
Every contract should include explicit language requiring vendor accountability, i.e. required program evaluation or the submission of a final report summarizing progress against each itemized deliverable.
The Consultant must adhere to accountability requirements that include providing District staff with a full report of service delivery, listing providing that appropriately signed and completed releases are provided for each participating student:
(a) Total number of students served;
(b) Attendance records;
(c) Results of Accuplacer test administration;
(d) Academic transcript for program courses; and
(e) Other academic results from student course participation, as available.
The consultant shall not be responsible for the following Summer Success Program responsibilities:
(1) Student transportation to/from CCRI during program, prior to program for Accuplacer testing and Orientation, and following program completion for Accuplacer testing;
(2) Daily on-site program oversight;
(3) Management of disruptive behavioral issues that interfere with the academic program;
(4) Distribution of meal tickets and supervision of student lunch;
(5) Textbook transit or storage after the program completion.
The Providence School Department shall not be responsible for the following Summer Success Program responsibilities:
(1) Grading or review of student work;
(2) Instructional support;
(3) Proctoring Accuplacer or class assessments.
1. District assumes all responsibility for any and all loss from such damage to this property caused by District, its employees, agents, representatives and vendor(s) attributable to its/their use and occupancy of the Building, except if such claims or demands for damages arise from the tortuous acts or omissions of CCRI, its employees, representatives and agents.
District shall indemnify and hold harmless the Rhode Island Board of Education,CCRI and their employees, members, students, representatives and agents from and against any and all costs, claims, losses, damages, liabilities, expenses, judgments and demands by any person or entity of any nature and kind, for property damages or bodily injury, including death which may arise out of or caused by the (a) tortuous acts or omissions of District, its employees, agents, contractors, vendors, licensees and/or representatives or (b) District's breach of any obligation placed upon it by this Agreement. Such indemnification shall also include the non-indemnifying party’s costs for the defense of any such claim or demand. Notwithstanding anything to the contrary in this Agreement, the parties hereby confirm that the provisions of this section shall survive the termination of this Agreement.
District shall ensure thatpursuant to this Agreement shall maintain comprehensive general liability insurance as follows:
$1,000,000 per occurrence for bodily injury and property damage;
$1,000,000 personal injury;
$3,000,000 annual aggregate limit;
The insurance companies providing such insurance coverage shall be licensed to do business in Rhode Island, andthe Districtwill provideCCRI with the evidence of such insurance coverage prior to the commencement of any activities occurring inthe Building.
2. Unless discontinued earlier by District, the services are to be performed at the following times and places:
· Pre-program Accuplacer testing will take place on June 6 and June 7, 2013 and June 13, and 21 2013, from 9:00 – 11:30 AM on the CCRI Warwick campus
· Onsite Student Orientation will take place on June 24, 2013 from 9:00 – 10:30 AM at the CCRI Providence campus
· Math 0500, Math 0600 and the College Success course will be taught by CCRI instructors from 9:00 – 2:30 on Mondays, Wednesday, and Fridays from July 8, 2013 through August 9, 2013
· Post-program Accuplacer testing will take place on August 16 and 17, 2013 from 9:00 – 11:30 AM on the CCRI Warwick campus
· Student transportation will be provided to/from CCRI during program, prior to program for Accuplacer testing and orientation, and following program completion for Accuplacer testing;
3. District agrees to pay consultant a fee not to exceed $100,000 as compensation for services rendered. This amount is inclusive of expenses for materials, supplies, lodging, and meals for all on-site and off-site planning and preparation at the amounts agreed upon in budgetary discussions. Consultant shall not be paid in advance.
Fee Schedule:
Full payment upon completion of the summer program.
4. This agreement shall be in effect from June 15, 2013 to August 30, 2013, unless terminated by either party at any time, with or without cause. In the event of termination by District or Consultant prior to completion of the contract, compensation shall be prorated on the basis of hours actually worked, and Consultant shall only be entitled to receive just and equitable compensation for any satisfactory work completed and expenses incurred up to the date of termination, with the exception of any faculty payroll pre-committed to for the 5 week instructional period.
Consultant may not assign this contract to a third party without the written consent of the District. Consultant must conduct a criminal background check, at the Consultant’s expense, of all employees employed under this contract, except District employees.
Consultant is not an employee of District and is not entitled to fringe benefits, pension, workers’ compensation, retirement, etc. District shall not deduct Federal income taxes, FICA (Social Security), or any other taxes required to be deducted by an employer, as this is the responsibility of the Consultant.
Consultant understands products produced as a result of this contract are the sole property of the District and may not be distributed by consultant as an exclusive cohort report without the express written permission of the District, except to the extent that students’ records are inclusive of CCRI total cohort reporting and record keeping. Consultant agrees to hold District harmless from any and all damages incurred by District by reason of Consultant’s negligence or breach of contract, including without limitation, damages of every kind and nature, out-of-pocket costs, and legal expenses.
This Agreement may be executed in two (2) or more counterparts, each of which shall be deemed an original but all of which together shall constitute one (1) and the same instrument.
In a short numbered list, describe spending breakdown by type of service.
If the contract includes multiple components, detail the total proposed contract amount by type of service, i.e. licensing fees, purchased services, professional development, technical assistance, supplies and materials, etc.
Category Cost
Math - 10 X $3000/INSTRUCTOR - $30,000
College Success - 10 X $3000/INSTRUCTOR - $30,000
Food – 200 students x 15 days - $18,000
Transportation - $13,000
Accuplacer Assessment – $9,000
*Not to exceed $100,000.000