Scholarship Committee Charges 2013-2014

Scholarship Committee Charges 2013-2014


Mike Bolicki, Phil Cragg, Susan DePhilippis (Chair), Keith Forrest, Oscar Halldorson,Tom Innocente,

Al Jou,Marcia Kleinz, Ellen Splaver, Gene LoPresti, Tree McCann,Karen Zaniewski.

Advisory: Linda DeSantis, Kristen Grech, Maria Kellett Secretary: Rotating

Back-Up Meeting Leader: Gene LoPresti

1. Elect a chair and secretary, or rotate the secretarial duties if desired. Email these selections to the Vice President of Academic Affairs (), Dean of Instruction () and the Chair of the FAEC ().
2. Review these charges to be sure that:
(1) the recommended charges of the previous year were addressed,
(2) minutes of all meetings conducted in the previous year were submitted online to
(3) all normal standing charges are included,
(4) the charges listed are correct, still valid and properly placed,
(5) charges that were completed aren’t repeated, and
(6) the charges are clear.
Email corrections and changes to the Secretaries of the FAEC.
3. Minutes of the committee meetings should be electronically submitted via under the appropriate committee category. A progress report is due by December 15. A year-end report is due by the end of May.
4. Minutes of all meetings and a description of your activities should be posted on Atlantic Cape’s website, along with a list of members.
5. Submit recommendations for next year’s charges to the Vice President of Academic Affairs, Dean of Instruction and the Chair of the FAEC.
6. Conduct an annual review of Scholarship Policy & Procedures.
7. Annually review the list of scholarships available and finalize in time for the printing of the brochure for the November Faculty Assembly meeting. Coordinate the brochure prior to publication with Public Relations and the Resource Development Department.
8. Review with Financial Aid the forms, including the Scholarship Application form, for changes and amendments, prior to their distribution.
9. Publicize the scholarship program,including application procedures and deadlines, to both current and incoming students. Ensure advertisement is dispersedon all campuses electronically, in print and in person. Suggested venues include: the Atlantic Cape Communicator,, the college’s social networking sites, at the blackboard portal page, in online blackboard courses, global emails, the student newspaper, classroom announcements by faculty, SGA, student clubs,etc.
10. Investigate the status of implementing electronic submission of scholarship applications by Financial Aid.
11. Make a brief report to Faculty Assembly in November to prepare faculty for the upcoming application process. Suggest ways for faculty to promote the availability of scholarships. Distribute a script to faculty for use as a course announcement.
12. Distribute scholarship information and applications to all campuses.
13. Review the scholarship information provided to prospective and current students by Financial Aid at If needed, make recommendations for adding or modifying existing information to include helpful tips and suggestions for the application process,particularly essay writing. This may include web links, slide presentations, videos, documents, etc.
14. Finalize application process with Financial Aid, with a deadline of mid-February. Financial Aid will prepare review copies for the committee members’ use in March.
15. Meet and match applicants with awards and submit list of selected recipients to Financial Aid in March.
16.(A committee member may) attend the planning meetings for the awards reception with the staff members from the Dean of Students and Financial Aid.
17. Promote the development of new scholarships on campus through communication with the Foundation Board and other donors to the College. Align our scholarship needs with Atlantic Cape Foundation’s successful efforts to seek new scholarships in degree-seeking areas of need, i.e. Nursing, Education, Communication. Partner with Atlantic Cape Foundation in reaching donors whose eligibility criteria may be “outdated” or too limited in scope to adequately represent a large population of students who meet the criteria.
18. Reduce the amount of incomplete application packets received by annually reaching
out individually to faculty members who have agreed to complete recommendation forms on students' behalf, but did not complete them.