Scanning Receipts into Xtender

  • What documentation needs to be scanned into Xtender?
  • Please redact any Personal Identifying Information (PII) such as social security numbers, checking/saving accounting numbers, ect.
  • For more information on PPIs please review
  • Please note the best way to redact is to
  • Cross out PPIs with white-out or a redacting pen
  • Make a copy of the document
  • Scan the copied document
  • Scan in the receipt, check, and any written correspondence.
  • Banner screens do not need to be scanned.
  • *An example can be found at the end of these instructions

To Request Access to Xtender

  1. Log into OneStop and click “Banner Security Request”
  2. Click “Xtender”
  3. Under Finance select “E-FS – Deposits”
  4. Under Privilege select “Processor – No Delete”
  5. Press “Submit”

  1. After pressing submit you should see a check mark in the box beside Xtender. In the comments section, write “FS-Deposits for processor and viewer access”
  2. Press “Submit”
  1. Once your request is submitted & and is approved by your supervisor it may take up to a week before access is granted.

To scan the document into Xtender you will need to have the document number, receipt number, document type, and department. The document number begins with a “K” and is assigned by cashier’s office. The document number can be found by multiple methods after the cashier’s office has processed the deposit (see below). Please note several receipts may have the same document number.

  1. Method 1 - Internet Native Banner (INB)
  2. Go to
  3. Select “Production - Internet Native Banner” –login
  4. In the Go to box type “FGIBDST”
  5. In the Index field type the Fund associated with the receipt
  6. Press Ctrl + Page Down
  7. Highlight the associated account and press F3 on the keyboard
  8. Find the associated deposit on the list and record the document number (K-document)
  1. Method 2- Self-Service Banner
  2. Log into OneStop
  3. Select “Banner Self Service”
  4. Select “Finance”
  5. Select “ECU Budget Queries”
  6. Press “Create Query”
  7. Make sure all boxes are checked and Press “Continue”
  8. In the Index field enter the Fund number and set fiscal period to “14” and be sure Include Revenue Accounts is checked
  9. Press “Submit Query”
  10. Click on the associated account in the “FY15/PD14 Year to Date” column
  11. Find the associated deposit on the list and record the document number (K-document)

  1. Method 3 - If the fund is not known or to look up a document (K-document) by receipt number
  2. Go to and use the Banner Multiple Cash Receipt query.

To scan a document into Xtender

  1. Place the documents in the copier, select “Scan” and then “Email”. Press “To”, Select your name and press “Start”.
  2. Retrieve the document from your email and save it to your desktop.
  3. Log on to
  4. Right click “E-FS-DEPOSITS - FINANCIAL SERVICES – DEPOSITS”
  5. Select “New Document”

  1. In the menu bar select “Page Menu” – the last icon on the second row that looks like a book. Then “New Page” -> “Import File” -> “Append”
  1. Select the document you want to add to Xtender
  2. Press the “New” button located on the top row, fourth icon. It is a page with a red star.
  1. Enter the document number (K-document), receipt number, for document type select “Deposit, and for department select “Financial Services”.
  2. Press “Save”

Example of what should be scanned in for each receipt

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