SAVE THE CHILDREN INTERNATIONAL

ROLE PROFILE

TITLE: Logistics Specialist
TEAM/PROGRAMME:
Supply Chain Management System Project / LOCATION:
London
GRADE: TBC / CONTRACT LENGTH: Until end of April 2015
CHILD SAFEGUARDING:
Level 1: the post holder will not have contact with children and/or young people, or access to personal data about children or young people, as part of their work; therefore a police check will not be mandatory for this post unless the content of the post changes, in which case the Child Safeguarding level should be reviewed.
ROLE PURPOSE:
The role holder will be part of a helpdesk team supporting country offices with the completion of year-end inventory accounting. The helpdesk team will provide information and guidance, answering questions and escalating any cases as necessary. The logistics specialist will work in this team, which will also include finance, awards and IT specialists, to ensure full support is provided to country offices staff with regards to the stock check and rollout of the new Warehouse software.
SCOPE OF ROLE:
Reports to: Supply Chain Management System Project Manager
Staff reporting to this post: None
Role Dimensions: Working as part of a team to supporting 600+ staff across 54 countries with their Year End process, concentrating on the top 20 countries in regions of Africa, Middle East and Asia
KEY AREAS OF ACCOUNTABILITY :
·  Provision of information, advice and guidance to country offices with regards to the year-end stock check and rollout of a new Warehouse software system
·  Answer questions and provide guidance on the stock check process
·  Support data searches for the country office teams
·  Work as part of a team connecting with Save the Children International and Save the Children members, Awards management and Program staff, to source any relevant grant and valuation data for the stock check
·  Support country office staff with regards to entering data correctly into the warehouse software system
·  Update & maintain FAQs and communicate them through various means to countries for information / self-help on the stock check and data entry into the new warehouse software system
·  Escalate to relevant stakeholders (finance, logistics and awards) of any queries that require decision making at a higher level
·  Facilitate information and awareness calls and sessions
·  Tracking and reporting on progress
BEHAVIOURS (Values in Practice)
Accountability:
·  Holds self-accountable for making decisions, managing resources efficiently, achieving and role modelling Save the Children values
·  Holds suppliers accountable to deliver on their responsibilities
Ambition:
·  Sets ambitious and challenging goals for themselves and takes responsibility for their own personal development
·  Widely shares their personal vision for Save the Children, engages and motivates others
·  Future orientated, thinks strategically and on a global scale
Collaboration:
·  Approachable, good listener, easy to talk to; builds and maintains effective relationships with colleagues, Members and external partners and supporters
·  Values diversity and different people’s perspectives, able to work cross-culturally.
Creativity:
·  Develops and encourages new and innovative solutions
·  Cuts away bureaucracy and encourages an entrepreneurial approach
Integrity:
·  Honest, encourages openness and transparency, builds trust and confidence
·  Displays consistent excellent judgement
EXPERIENCE AND SKILLS
Essential
·  Field level experience within logistics, in international development / emergency programmes
·  Experience in managing warehouses and in stock management
·  Highly developed interpersonal and communication skills
·  Experience of solving complex issues through analysis, definition of a clear way forward and ensuring buy in.
·  Commitment to Save the Children values.
·  Highly organised with good administration skills for information management
·  A high level of computer literacy (word, excel, ppt etc)
Desirable
·  Working knowledge of French and or Spanish is desirable
·  Experience of using warehouse software solutions is an advantage
Additional job responsibilities
The duties and responsibilities as set out above are not exhaustive and the role holder may be required to carry out additional duties within reasonableness of their level of skills and experience.
Equal Opportunities
The role holder is required to carry out the duties in accordance with the SCI Equal Opportunities and Diversity policies and procedures.
Health and Safety
The role holder is required to carry out the duties in accordance with SCI Health and Safety policies and procedures.
JD written by: / Date:
JD agreed by: / Date:
Updated By: / Date:
Evaluated: / Date: