SAP End Users,
To help make the fixed assets year end as painless as possible, we have summarized below key dates and activities for your reference. It is critical that the time line is followed as noncompliance could delay the entire year-end close process.
Domestic Company Codes:
1. Review all your capital projects and any settlement issues prior to March 14 (we suggest review AUC account 162000 for completeness). The deadline for submission of your NEW capital projects requiring capitalization is March 14. All capitalization schedules should be sent to Hyun Jin and Drew Boesel with the fixed asset creation request.
2. Run Depreciation (AFAB) in test run first to make sure no error message, then run it in background on or before March 27.
3. Run Depreciation Log (AFBP) after you run depreciation.If you cannot get a log to generate for March that means you probably hit an error when executing depreciation in the background. If you run into errors, re-execute AFAB and review the error log for more details and clear the respective errors. Once the errors are resolved, restart depreciation for March and then execute AFBP.
4. Reconcile the sub-ledger to G/L on or before March 27 (this will need to be done after you run depreciation), if you have any variances and require assistance, please e-mail Carol Chan.
5. On March 28, if we don't hear from you, we will assume the above process has been completed successfully and we will move fixed assets into FY09 for all domestic company codes.
International Company Codes:
1. Run Depreciation (AFAB) test run first to make sure no error message, then run it in background on or before 27 March.
2. Run Depreciation Log (AFBP) after you run depreciation. If you cannot get a log to generate for March that means you probably hit an error when executing depreciation in the background. If you run into errors, re-execute AFAB and review the error log for more details and clear the respective errors. Once the errors are resolved, restart depreciation for March and then execute AFBP.
3. Run transaction ASKB (APC value posting)
4. Reconcile the sub-ledger to G/L on or before 27 March (this will need to be done after you run depreciation and run ASKB), if you have variance and require assistance, please e-mail Carol Chan.
Note: For international statutory purposes, we recommend all fixed asset activity incurred after the 21th of March close be posted to the fixed asset sub- ledger with April dates. To prevent asset sub-ledger posting with dates of 24 March - March which will be reported in Period 1 FY2008, we are delaying the opening of the fixed asset sub-ledger for fiscal year 2008 until 1 April. Effectively, you will not be able to process asset activity from 24 March - 31 March.
Thank you in advance for your attention to this matter. If you have any questions, please do not hesitate to contact Carol Chan at (310) 760-7620.