SAMPLE Worksite Health Improvement Plan

SAMPLE Worksite Health Improvement Plan

VISION: To create a worksite environment supportive of andhelp employees engage in healthy behaviors that contribute to the prevention and management chronic conditions (such as cardiovascular disease, diabetes, mental illness, etc.)

Your vision is ideally aligned with the strategic plan of the organization and represents the highest level of impact you aim to achieve. You may evaluate your efforts by assessing changes in health outcomes (such as decreases in chronic conditions or improved management of chronic conditions) as well as business goals (such as increased productivity, morale, and employee retention). Achieving such impact generally requires implementing a comprehensive wellness program with multiple long-term strategies of 5 to 7 years.

GOAL 1: Support employees in achieving the recommended amount of physical activity (according to the 2008 Physical Activity Guidelines for Americans)

GOAL 2: Support employees in eating a healthy diet consistent with the 2010 dietary guidelines (developed by the U.S. Department of Agriculture and Department of Health and Human Services)

GOAL 3: Support employees in managing their stress using techniques supported by NIOSH suggestions for stress management (National Institute for Occupational Safety and Health – US Department of Health and Human Services)

Your goals support the overall vision and progress can be measured through long-term and intermediate outcomes, which often can be achieved within 3 to 5 years.

OBJECTIVES support the overall goal and progress can be measured through short-term and intermediate outcomes, as well as measuring achievements in the implementation process. Your worksite can take quantitative measures (employee data, surveys, observation) as well as qualitativemeasures (focus groups, surveys with open-ended questions, comment boxes). All objectives should be “SMART” (specific, measurable, achievable, relevant, and time-bound).

Objective 1: / By [date], [percent] of employees will engage in at least 30 minutes of physical activity [number] days a week
Evaluation measure: Percentage of employees engaging in at least 30 minutes of physical activity [number] days a week
Strategies / Implementation steps / Communication activities / Evaluation measures/measures of success (process, short-term and intermediate outcomes) / Budget (materials,
staff time, incentives, other costs)
How / Who / When
Environmental support: Support walking/biking to work / Form team or identify champion / In staff meetings and emails, solicit team members, including representatives of facilities
Survey employees for interest in biking to work / Notify employees of upcoming survey and value of participation; distribute survey / # of employees who participate in survey
Identify bike parking area, determine needs to build out, identify potential partners (e.g. neighboring offices)
Identify resources necessary and any subsidized resources (e.g. bike racks)
Build out bike parking area and changing facility (if applicable) / Communicate upcoming work and facilities to be available to employees / # of employees using bike rack
Identify safe walking and biking routes / # of safe walking/biking routes identified
Determine what incentives to offer employees
Promote all resources supporting active commuting to employees / Using multiple channels, promote use of worksite resources (featuring incentives/incentive program), distribute safe routes maps / # of incentive items and maps distributed
Publicly recognize active commuters / Communicate success with program and share employee success stories
Evaluate success / Successful implementation of strategy
# of employees participating in active commuting
Policy: Flexible schedules fostering physical activity / Identify team to develop policy / Solicit team members based on team needs (e.g. participants from HR and management)
Identify examples of flextime policies and activities; develop a policy appropriate for your worksite, accounting for workflow, shifts, team needs, and customer or client needs
Communicate the policy to managers to gain support / Share the policy and its purpose with managers in meetings, allowing for dialog to address concerns
Communicate the policy to employees and encourage use / Using multiple channels, promote the new policy and how it works to employees
Evaluate success / Successful implementation of strategy
# of employees utilizing flex time for physical activity
# of employees engaging in at least 30 minutes of physical activity/day for x days/week
Program: Walking program/groups / Identify a planning group / Solicit planning group members, including members who will actively participate in walking group
Assess walking route options in area and employee preferences / Encourage employee input RE preferences through survey, during staff meetings, etc.
Identify routes and create walking maps
Create a steps challenge / Milestones reached in challenge (e.g. miles walked by participants)
Promote the group(s) / Communicate when and where the group meets and co-promote the steps challenge (if offering one)
Hold a kick-off event / Promote event and recommend that participants bring a friend; distribute walking maps
Evaluate success / Successful implementation of strategy
# of participants at each group walk
# of miles walked
Awareness & educational effort: Encourage use of stairs / Identify wellness champion or team / Solicit team members
Assess the state of worksite stairwells; make stairwells safe to use; open stairwells
Make stairwells more appealing with paint, art, etc. / Communicate upcoming improvements to employees and provide opportunities for input
Incorporate a challenge to incentivize use of stairs / Promote the challenge and communicate what incentives are being offered / Milestones reached, incentives given away, or other measures related to challenge
Develop and post signs at decision points (stairwells and elevators) / Inform employees of improvements made to stairwells and offer motivating messages about the value of using stairs
Evaluate success / Successful implementation of strategy
# of employees who use stairs
Objective 2: / By [date], identify and implement at least three strategies that will increase access to healthy food choices among at least [percent] of employees
Evaluation measure: Number of evidence-based strategies successfully implemented and percentage of employees impacted
Policy: Healthy meetings (Note: physical activity can also be incorporated into a healthy meetings policy) / Identify a champion or create team
Create set of healthy meeting guidelines and internal list of preferred vendors / Communicate to employees the effort to create healthy meetings, as well as the value of healthier meetings / # of vendors satisfying your worksite’s healthy meeting food policy
Develop menu suggestions and list of healthy food options; determine how to label healthier options at meetings / Provide opportunities for employees to offer input and request their preferred healthier foods; communicate new guidelines to employees
Evaluate success / Successful implementation of strategy
# of meetings and events satisfying healthy meeting guidelines
# of servings of fruits, vegetables, and other healthier options consumed at meetings and events
Environmental support: Provide nutritional information / Identify a champion or team / Solicit team members, including representatives from food services
Assess needs related to nutritional labeling and develop guidelines for information to provide at all concessions
Create plan for identifying healthier options / Share initiative with employees to create buy-in and encourage informed choices about foods and beverages at work
Plan and implement nutritional labeling, including kick-off activities (such as healthy food tastings) / Create point of purchase signage at all concessions to draw employees’ attention to nutritional labels and healthier food options; communicate how employees can make healthier choices (including information on how to read nutritional labeling)
Write nutritional labeling requirements into vendor RFPs and contracts / # of vendors meeting requirements
Evaluate success / Successful implementation of strategy
# of healthier selections made by employees
Interest in and use of nutrition labeling
Environmental support: Establish a farmer’s market (or bring healthy food vendors to worksite) / Identify a champion or team
Assess employee interest in a farmer’s market or similar effort (such as a CSA drop-off at worksite) / Communicate the intention to create farmer’s market or similar effort; promote participation in a survey or solicit input in meetings
Identify potential vendors; ensure that all permitting and other requirements will be met
Identify optimal time and location for holding the market and plan for kick-off / Create an overall communication plan to promote the market and engage in ongoing marketing efforts
Evaluate success / Successful implementation of strategy
# of customers at the farmer’s market and dollar amount spent
# of servings of fruits and vegetables consumed
Awareness & educational effort: Seminars, workshops, and classes / Identify a champion or create a team
Select the areas/topics to address and identify related resources (to speak, hold cooking demonstrations, etc.)
Plan events to best meet employee schedules and needs and identify takeaway resources
Promote events / Communicate to employees details of the event and what they will gain through participation (knowledge, skills, etc.) / Effectiveness of presentation/event
Evaluate success / Successful implementation of strategy
Changes in knowledge or intention to eat healthier
Objective 3: / By [date], identify and implement at least three strategies that will assist employees in managing their workplace stress
Evaluation measure: Number of evidence-based strategies successfully implemented and percentage of employees impacted
Policy: Workplace flexibility / Identify team to develop policy
Assess feasible flexibility options for your workplace
Survey employees to assess needs and interest in flexibility program / Communicate intent to implement workplace flexibility options; Encourage participation in survey / # of employees that take the survey
Communicate introduction of workplace flexibility to employees / Communicate aspects of implementation by holding informational sessions and utilizing other company-wide channels such as meetings and email / # of employees participating in informational sessions
Create forms for requesting and approving workplace flexibility arrangements
Provide training for managers on how to effectively manage workers using flexible work arrangements / # of managers trained
Provide ongoing support for employees utilizing workplace flexibility / Communicate support resources to employees
Evaluate success / Perceived stress
Rate of employee absenteeism
# of employees utilizing flexible work arrangements
# of sick days taken
Employee productivity
Rate of employee retention
Perceived workload
Employee satisfaction/morale
Environmental Supports: Relaxation/meditation space / Identify a team to be involved in the development of the space
Assess the options for creating a relaxation space based on available space, budget, etc.
Survey employees to assess needs and interest / Encourage employee participation in survey / # of employees participating in survey
Survey results
Develop programming to maintain interest and provide instruction / Promote programming and periodically promote the facility by sharing users’ success stories / # of employees participating in programming
Purchase necessary equipment
Involve employees in the process / Generate interest by hosting a naming competition, and showcasing employee artwork to decorate walls and other measures to personalize space
Develop a protocol for how to run the relaxation room / Communicate protocol through notice in room as well as emails, newsletters, etc. / Adherence to protocol
Evaluate success / Perceived stress level
Rate of employee absenteeism
# of sick days taken
Productivity
Quality of work
Rate of employee retention
Perceived manageability of workload
# of visits to room
# of employees using room
Awareness & Educational Efforts: Educational materials / Identify a team of employees to compile and distribute educational materials on stress management
Survey employees on knowledge of stress and stress management techniques to assess needs / Survey employees to assess their educational needs and interest / # of employees participating in survey
Survey results
Determine what materials you will use and if you will develop any additional materials
Develop a timeline for delivery of materials / Use Stress Management Month toolkit to create a timeline for communication activities
Distribute materials / Implement a Stress Management Month
Provide incentives for practicing different stress management techniques (e.g. practice yoga x times per week, get entered into a raffle)
Send short informational videos in company-wide emails
Create a company-wide challenge for engaging in stress management techniques / # of materials distributed
Create online database where employees can access materials utilized during the promotional period at a later date / Use worksite intranet / # of times materials are accessed
Evaluate success / # of materials distributed
# of events and participants in Stress Management Month activities
Perceived employee stress level
Employer-Offered Health Benefits: Employee Assistance Program (EAP) / Identify a champion or team of employees who are invested in and enthusiastic about the implementation of an EAP
Determine whether partnering with other companies (in a consortium) or another approach is most cost effective / Contact other local business to determine their interest in an EAP/consortium
Determine the cost of implementing an EAP for your company
Survey employees to assess need for EAP and potential services available through EAP / Survey employees to assess interest and need / # of employees participating in the survey
Survey results
Formalize the availability and role of the EAP as part of company policy / Include EAP policy in an employee policy manual
Communicate the existence and benefits of EAP / Highlight EAP and its services and benefits in emails, newsletters, department/company-wide meetings / # of emails sent
# of newsletters distributed
Conduct informational sessions to educate employees on benefits of EAPs and how to use them / Conduct sessions during work hours or hold a “Lunch & Learn” session; Engage in ongoing communication efforts to normalize use of EAP, such as emphasizing the wide range of reasons why employees may find it useful / # of attendees
Provide manager training on how to recognize when to involve an employee with the EAP / # of managers attending training
Evaluate success / # of employees utilizing EAP
# of employees utilizing EAP before/after communication/education efforts (if EAP was already in place)
Employee perceived stress level
Rate of absenteeism
Employee productivity
Rate of in retention
Rate of turnover
Programs:
Organize social events & social supports / Identify a team to form a social committee
Survey all employees for interest in different types of social activities/groups / Promote employee participation in survey / # of employees participating in survey
Survey results
Determine budget for social events and brainstorm ideas for inexpensive activities if necessary
Hold regular social committee meetings to plan upcoming events
Promote events / Promote events through several means of communication, including email, newsletters, and departmental and company-wide meetings
Post pictures from events on company social media, emails, or newsletters to build further interest in events / # of employees participating in survey
Survey results
# of employees attending events
Continue to survey employees to gauge interest and improve quality of social events and groups / Survey employees to determine needs and interest / # of employees participating in surveys
Survey results
Changes made based on survey results
Evaluate success / # of employees attending social events
# of employees participating in social groups
Employee perceived stress levels
Total healthy worksite budget / $