SAMPLE OFFER LETTER (Rev 5/2018)

Dear (name):

Congratulations! On behalf of [Department/Unit Name], I write to extend to you an offer of employment at monthly salary of $[xx,xxx]. This is a gross monthly salary subject to deductions for taxes and other withholdings as required by law or designated by you. If you accept this offer, your title will be [title] beginning on [date]. You will report to [supervisor], [supervisor’s title]. Your New Employee Welcome is mandatory and will take place in two parts:

PART I: Please report to Room 460 in the J.C. Kellam Building by 8:00 a.m. on (date). Human Resources staff will explain your employeebenefits and help you complete your new hire paperwork. This will take approximately four hours.Please bring:

  • Original documents for completion of a Form I-9 (required of all employees); see attached list of acceptable documents. You will receive a separate e-mail from HireRight with a link to complete your Form I-9 online on or before your first day of employment.
  • Social security numbers, birthdates and addresses for yourself and dependents
  • Voided check to begin direct deposit of paychecks

Parking is available in the J.C. Kellam Building parking lot located at the end of Moon Street off University Drive. Please request a free, one-day parking permit from the guard at the information booth. You can enter the J.C. Kellam Building through the glass doors facing the ponds. A Human Resources staff member will be waiting in the lobby to show you the way. Coffee, juice, and a light continental breakfast will be provided.

PART II: Thissession is held the second Friday of each month from 8:00 a.m. until approximately 1:30 p.m. Professional Developmentcoordinates this orientation and includes an overview of Texas State and information about the many benefits and opportunities associated with employment at Texas State. Breakfast and lunch will be provided. Wear comfortable clothes and come ready to explore Texas State!

We look forward to seeing you on (date). Find out more about Texas State, including employee benefits and new employee checklists, on the NEW website:

If you have any questions regarding this offer of employment, please do not hesitate to contact me at [e-mail address]or [(512) 245.XXXX]. If you accept, please sign below, keep a copy for your records, and return the signed original to me.

Sincerely,

(your name)

(your title)

Attachment: list of acceptable documents for Form I-9

I accept this offer of employment.

______

[First and Last Name]Date