Sample Offer Addendum For Changes in FTE, Duties or Salary/Benefits: Visiting/Adjunct/Proffesoriate Faculty
Revised August 2016
[Date]
[Name
Address
Address]
Dear [name of candidate]:
[I am/We are] pleased to offer you, subject to review and approval of the School of Medicine, a change to your position as [rank] in the Department of [name]and Division of [name]. Thechanges outlined in this Addendum take effect on [month day, year,] and will continue through the end of your fixed term appointment on[month day, year].
Appointment and Assignment
[Include this section only if there are changes to % of FTE]
With this change your percent time of appointment changes from[#] percent of full-time effort (FTE) to [#] FTE.
[Include the appropriate one of the four benefits sentences below, append it to the previous paragraph, and delete the other three choices.]
[If change results in loss of benefits-eligibility and depending upon the pay group]With this change your position becomes an exempt casual/contingent staff employee position.
[If change results in benefits-eligibility]With this change your position becomes an exempt regular staff employee position.
[If employee retains benefits-eligibility] Your position remains an exempt regular staff employee position.
[If employee continues not to be benefits-eligible and depending upon the pay group]Your position remains an exempt casual/contingent staff employee position.
[Include this section only if there are updated duties or changes to % of duties]
In your role as [rank] you will be expected to fulfill the following responsibilities. Due to fluctuating programmatic needs or other circumstances, your duties and responsibilities as outlined below may be subject to change. Should that occur, we will discuss how best to achieve your goals and ours at that time.
Your clinical duties, which will comprise approximately [#] percent of your effort, will be [concrete description of hours, days of clinic service, number of procedures, etc.].
Your teaching duties, which will comprise approximately [#] percent of your effort, will be [what is to be taught and to whom].
[If applicable] Your administrative duties, which will comprise approximate [#] percent of your effort, will be [concrete description of expected goals and accomplishments].
Compensation
Salary
[Include this section only if there are compensation changes]
Your revised salary will be $[amount] based on [#] percent FTE pro-rated from the effective date of this change. This amount is derived from an annual salary of $[amount] based on 100 percent FTE.This yearly amount includes all compensation for office hours, and time required to complete hospital and administrative responsibilities.
[In addition, please specifically describe all changes to departmental incentives and/or administrative supplements if applicable.]
Benefits
[Include this paragraph only if previouslybenefits-eligible, andFTE is reduced below fifty percent:]
Your position is funded less than fifty percent by Stanford University. You are no longer eligible for Stanford benefits because your appointment no longer meets Stanford’s minimum requirements for benefits eligibility. To learn about the changes to your benefits, contact the Stanford Benefits Office at 3160 Porter Drive, Palo Alto, CA 94304(650) 736-2985 or at their web site:
[Include these two paragraphs only if previously non-benefits-eligible and FTE is being increased to fifty percent or more, and for six months or longer:]
Your position is funded fifty percent or more and for six months or longer by Stanford University; therefore, you are eligible for certain Stanford exempt regular staff benefits.
To learn about your benefits, contact the Stanford Benefits Office at 3160 Porter Drive, Palo Alto, CA 94304 (650) 736-2985 or at their web site: will assist you in signing up for New Staff Orientation and accessing the Benefits Enrollment web site If you do not enroll for benefits within 31 days after your start date, you will automatically default into a core program of limited benefits.
This Addendum, together with your original Offer letter and Appendix dated [date], which are incorporated by reference, represent the entire agreement between us regarding your relationship to the University, and supersedes and replaces any other negotiations, agreements or understandings, whether written or oral.
If you have any questions regarding the changes outlined in this Addendum, your contact person is[name of departmental contact], who can be reached at [phone].
To indicate your acceptance of our offer, please sign this letter and return it to us at [address]by [insert date one week hence].
Sincerely,
[Name], Department Chair[Name], Division Chief
I have read and understand and accept this Offer Addendum:
______
Signature of [Name]Date
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