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Sample Email Invitation to Committee Members
Send this email to potential committee members:
Greetings [potential committee member]:
We are excited to bring the Ways to Work program to our community. In order to create interest and funding for this program, we need to form a short-term committee to help organize an open house on [date and time]. The purpose of an open house is to engage community leaders, members, and current and prospective donors to learn about the program and build excitement about Ways to Work. The ultimate outcome for this event is securing funding to launch and sustain the program.
Because your time is valuable, this committee will only be needed for three months, meetings will be kept short, and your tasks will consist of the following:
- Develop the agenda [WtW sites – only if you need their help]
- Create and develop the guest list
- Make phone calls to your guest(s)
Thank you for all that you do for [name of organization]. Please let us know if you are interested in serving on this committee.
Send this email to your committee members to conduct follow-up calls:
Greetings [committee member]:
We are three weeks out from our event. Attached to this email is your assigned guest list. Please start making follow-up calls next week. Follow-up calls should be made until the day of the event (as appropriate). Let us know immediately if your guest(s) are attending.
If they are attending, thank them and tell them you look forward to seeing them at the event. If they are not attending, please ask if they are available for a meeting with you and the Executive Director so that you can share with them the success of the program and how it can help families in your community.
If they say “yes” to a meeting, please ask for several dates and inform us immediately so we can help coordinate. If they say “no” to a meeting at this time, please ask when would be an appropriate time to call back.
Thank you so much for helping us with this event. Please do not hesitate to contact us if you have any questions.
Debriefing Email:
Greetings [committee member]:
The launch event was a collaborative effort! Thank you for all your help. We would like to schedule a debriefing meeting on [date and time]. Please come prepared to discuss information shared by your guests and possible next steps.
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