Committee of the Whole
& Budget Workshop Session
Tuesday, June 14, 2016
Salt Lake County Council
Committee of the Whole
Budget Workshop Session
~Minutes~
Tuesday, June 14, 2016
1:04:53 PM
Committee Members
Present: Jenny Wilson
Richard Snelgrove[1]
Jim Bradley
Arlyn Bradshaw
Michael Jensen
Sam Granato
Steven DeBry
Max Burdick, Chair
Excused: Aimee Winder Newton
COMMITTEE OF THE WHOLE
Citizen Public Input (1:13:33 PM)
Mr. Mike Gorrell, Reporter, The Salt Lake Tribune, spoke under “Citizen Public Input” stating the press parking at the government center was replaced with employee parking. It is not conducive in maintaining transparency to remove a parking space for the only reporter who consistently attends the Council meetings.
Ms. Kimberly Barnett, Associate Deputy Mayor, stated she would look into the parking situation.
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Review of Proposed Hires (1:15:53 PM)
Mr. Brad Kendrick, Budget & Policy Analyst, Council Office, reviewed the following proposed hires:
Agency Position
Assessor’s Office Statistical Coordinator 31
District Attorney’s Office Claims Coordinator 21
Sheriff’s Office Medical Records Technician 16
Surveyor’s Office Survey Technician 25
Youth Services Division Medical Transportation Supervisor 23
Salt Lake County Health Department Public Health Nutritionist 23
Library Services Division Part-time Customer Service Specialist 15
Solid Waste Management Division Recycling Specialist 19
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Reclassifications (1:16:02 PM)
Mr. Brad Kendrick, Budget & Policy Analyst, Council Office, reviewed the following reclassification requests:
Criminal Justice Division
Requests to reclassify a File Clerk 13 position to an Office Specialist 16 position.
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Office of Township and Metro Services
Requests to reclassify an Engineering Review Specialist 31 position to an Engineering Designer 30 position.
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Justice Court
Requests to reclassify a Lead Justice Court Clerk 18 position to a Specialty Court Clerk 18 position.
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Aging and Adult Services Division
Requests to reclassify a Data Analyst 24 position to a Date Specialist 19 position.
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Salt Lake County Health Department
Requests to reclassify an Office Specialist 15 position to a Graphic Designer 24 position.
Council Member Granato, seconded by Council Member Bradshaw, moved to approve the reclassifications and forward them to the 4:00 p.m. Council meeting for formal consideration. The motion passed unanimously. Council Members Jensen and DeBry were absent for the vote.
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Salt Lake County Health Department – Naming of New Building in West Jordan (1:17:59 PM)
Mr. Gary Edwards, Director, Salt Lake County Health Department, stated the Salt Lake County Board of Health held a public hearing on June 2, 2016, to receive public input regarding a name for the new health building and public health clinics, which are under construction in West Jordan. The Board of Health unanimously voted to name the building the “South Redwood Public Health Center” and name the public health clinics “Zina DH Young Public Health Clinics.”
Council Member Bradshaw, seconded by Council Member Granato, moved to approve the recommendations and forward them to the 4:00 p.m. Council meeting for formal consideration. The motion passed unanimously. Council Members Jensen and DeBry were absent for the vote.
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Planning and Zoning (1:22:22 PM)
Ms. Kimberly Barnett, Associate Deputy Mayor, stated in the interest of continuing to be completely transparent during this planning and zoning application Mayor McAdams wanted to make public that he does have ownership interest in the property. Mayor McAdams has not and will not use his position to influence the process in any way and has been completely transparent with the planning staff and planning commission.
Mr. Jason Rose, Legal Counsel, Council Office, reviewed the following application. A public hearing for the application will be set for July 12, 2016:
Application #29663 – Jacob Ballstaedt to reclassify property located at 3511 South 1100 East from an R-1-8 to a R-1-4 zone.
Mr. Rose stated the applicant is proposing to develop a 10-unit planned unit development on this property. The Millcreek Community Council recommended this request be denied. The Millcreek Township Planning Commission recommended approval with the conditions that the maximum peak height be 28 feet and the maximum number of units be limited to 10. The Planning & Development Services Division staff did not make a recommendation. He would recommend the Council review this request carefully because there has been some public opposition to it.
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Closed Session - Litigation Matters (1:24:58 PM)
Council Member Wilson, seconded by Council Member Granato, moved to close the open session of the Committee of the Whole meeting to discuss potential litigation. The motion passed unanimously. Council Members Jensen and DeBry were absent for the vote.
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The Council reopened the meeting by motion during the closed session.
Council Member Wilson, seconded by Council Member Bradshaw, moved to approve the resolution authorizing the filing of cross appeals to 2016 appeals filed by taxpayers subject to central assessment and forward it to the 4:00 p.m. Council meeting for formal consideration. The motion passed unanimously. Council Members Jensen and DeBry were absent for the vote.
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2016 June Opening Budget Adjustments (JOBA) (1:43:52 PM)
Mr. David Delquadro, Chief Financial Manager, Council Office, reviewed the following 2016 June opening budget adjustment requests, noting that the Mayor’s consolidation between operations and administration will be retroactive as of January 1, 2016:
110 General Fund
Organization Request County Funding
Mayor Admin Consolidating Mayor Ops and Mayor Admin $ -0-
Mayor Admin OCI outside revenue true-up $ -0-
Mayor Admin Community Services health & dental insurance $ 14,028
Criminal Justice Services Better align current programs $ -0-
Indigent Legal Services Court order State vs. Folsom $ 42,200
Millcreek Canyon Millcreek Canyon exp. true-up ($ 5,961)
Stat & General Cultural Core funding $ -0-
District Attorney Changes per external auditor $ 86,645
Stat & General Changes per external auditor ($ 50,425)
Information Services Appropriation unit shift Ops to Cap $ -0-
Information Services County data security project $430,000
Information Services 2 FTE to support Case Management System $136,394
Information Services Appropriation unit shift Ops to Cap $ -0-
Human Resources Transfer between departments $ -0-
District Attorney New FTE Legal Investigator $ 14,694
County Jail Allocation of Prisoner Svcs from designated fund $ -0-
County Jail Appropriation unit shift Cap to Ops $ -0-
Sheriff Court & Security PSO provide additional security CJS $ -0-
Sheriff CW Invest/Support UPD countywide contract adjustment $ 18,343
Mayor Finance Transfer from Accounting to Finance $ -0-
Elections New operating revenue ($ 20,000)
District Attorney Reduce SAKI victim advocate ($ 55,686)
District Attorney Reduce 2 time-limited FTE previously approved $ -0-
Council Member Wilson, seconded by Council Member Bradshaw, moved to approve the above listed 2016 June Opening Budget Adjustments, and forward them to the Thursday, June 16, 2016, Budget Hearing. The motion passed unanimously. Council Member DeBry was absent for the vote.
120 Grant Fund
Organization Request County Funding
Youth Services Reclassify operating expenses $ -0-
Behavioral Health Svcs Grant contract revenue true-up $ -0-
Behavioral Health Svcs Miscellaneous budget clean-up $ -0-
Aging & Adult Services Outside revenue true-up and use of restricted fund $ -0-
Aging & Adult Services Charges per external auditor ($2,141)
130 Transportation Preservation Fund
Organization Request County Funding
Transport Preserve Proj Active transport true-up $1,547,624
Transport Preserve Proj Appropriation unit shift Cap to Ops $ -0-
Corridor Preservation Corridor Fund true-up $1,726,876
First Class Highway CW HB420 transport funds true-up $4,034,130
180 Rampton Salt Palace Convention Center Fund
Organization Request County Funding
Salt Palace Conv Ctr Ops Strong event activity new revenue & expenditure $ -0-
SPCC Reserve Cap Proj Capital projects true-up ($254,364)
181 TRCC Tourism Recreation Cultural Convention Fund
Organization Request County Funding
Parks & Rec Cap Improve Transfer between cap projects (pool lights) $ -0-
Parks & Rec Cap Improve Capital project true-up ($ 397,725)
Parks & Rec Cap Improve Lobby & Vestibule imprv proj – funds from TRCC ($ 60,000)
Parks & Rec Cap Improve Parks equipment replacement true-up $ 8,579
Rec Equipment Replace Rec Equip replace true-up, budget reduction ($ 5,203)
TRCC Tour Rec Cul Conv Fund transfer ($3,725,999)
182 South Towne Exposition Center Fund
Organization Request County Funding
South Towne Cap Proj Capital projects true-up ($52,260)
185 Fine Arts Fund
Organization Request County Funding
Center for the Arts Eccles Theater site pre-opening ($ 27,740)
Center for the Arts Eccles Theater Ops true-up & FTE Transfer ($ 76)
CFA Capital Project CFA capital project true-up ($363,089)
230 Municipal Services District Fund
Organization Request County Funding
Planning & Develop Svcs UtiliSync stormwater tracking software $ -0-
Planning & Develop Svcs Building talk grant $ -0-
Public Works Operations Capital lease interest expense $ -0-
Public Works Operations Reduction of 3 FTEs in Public Works $ 522,246
Public Works Operations Budget reduction to fund work order software $ -0-
Municipal Svcs Cap Imp June capital true-ups ($1,028,286)
232 Governmental Immunity-Unincorporated Fund
Organization Request County Funding
Planning & Develop Svcs Court order clean-up Little Cottonwood Canyon $102,000
250 Flood Control Fund
Organization Request County Funding
Flood Control Engineering WaQSP technical adjustment $ -0
Flood Control Engineering Excavator repair $ -0-
Flood Control Projects June capital projects true-ups $385,331
270 Class B & Collector Road Fund
Organization Request County Funding
Class B Roads Projects June capital project true-ups ($85,829)
290 Visitor Promotion Fund
Organization Request County Funding
Visitor Promotion Contract Additional ASAE funding needed $500,000
Council Member Bradshaw, seconded by Council Member Granato, moved to approve the above listed 2016 June Opening Budget Adjustments, and forward them to the Thursday, June 16, 2016, Budget Hearing. The motion passed unanimously. Council Member DeBry was absent for the vote.
310 Zoo Arts and Parks Fund
Organization Request County Funding
ZAP Administration Appropriation unit shift Ops to Personnel $ -0-
ZAP Tier II Local arts initiative funding $70,000
340 State Tax Administration Levy Fund
Organization Request County Funding
Stat & Gen – Tax Admin Multicounty assessing and collecting pass-through ($59,430)
360 Library Fund
Organization Request County Funding
Library Outside revenue true-up $ -0-
Library Appr unit shifter Personnel to Ops & Ops to Cap $ -0-
Library True-up fund balance $ -0-
Library Technical true-up to reflect budget needs $ -0-
Library Capital Projects Library capital projects true-up ($175,414)
Library New FTE Custodian West Valley Library $ 15,477
Library New FTE Custodian Veridian $ 15,477
Library New FTE Asst Manager West Valley Library $ 24,928
Library New FTE Asst Manager Kearns Library $ 24,928
Mr. David Delquadro stated it is unusual for the Council to consider FTE requests in June, unless they are grant funded or there is an unforeseen exigency. The request for two assistant managers and two custodians was not requested in November. That said, the Library does not compete with other funding sources.
Council Member Bradshaw asked if the Library Board was in favor of these and voted affirmatively for them.
Council Member Wilson stated she would be interested in knowing more about the organizational change around these requests.
Mr. Jim Cooper, Director, Library Services Division, stated the FTEs were not requested in the budget because he was asked not to request FTEs, since it was a flat budget. However, these FTE positions were specifically requested by managers due to circumstances occurring at a couple different branches.
The reason for the request for an assistant manager at the Kearns Library is because the manager there is often out of the branch spending time doing community outreach and with the Kearns Future We Choose as well as the Kearns Initiative. Plus, the library is open 60 hours a week, and the manager works a 40-hour week. A librarian is often in charge of managing the facility, but should not be the one to handle issues that have arisen at that branch.
Issues are occurring at the West Valley Library too. That branch is at the end of an intermodal hub and adjacent to a TRAX stop where there are homelessness issues. The homeless utilize the library when it is hot or cold outside, and have gotten in fights or arguments necessitating a manager or librarian to intercede, and call 911 or the West Valley Police. A librarian should not have to handle such incidences. Then, there is also a greater need for custodial services since the hub and TRAX stop have been put in. The custodian also works 40 hours, and the library is open longer than 40 hours. Librarians are having to clean the bathrooms after individuals who have used the bathrooms as bathing facilities.
The purpose of the request at the Viridian is because it has experienced an increase in the number of events held. It will be hosting 400 events this year, sometimes two or three events in a day, and needs assistance to help clean up after an event and set up for the next event.
Council Member Burdick asked where the County should draw the line with regard to limiting access to the bathroom, or go so far as to install showers.
Mr. Cooper stated the bathrooms are kept locked, but are available for use by anyone who comes into the library. There are only two single stalls at the West Valley Library and they are used constantly. In fact, when the Utah Transit Authority (UTA) put in the intermodal hub and TRAX stop, it did not supply bathrooms and UTA users were using the bushes outside the library, so Library Services put in port-a-potties outside to help with that situation as well.
Council Member Wilson stated she would like to have a discussion on this matter at a later date to see how it fits in with other areas the County is addressing now, including homelessness.
Council Member Bradshaw, seconded by Council Member Jensen, moved to approve the above listed 2016 June Opening Budget Adjustments, and forward them to the Thursday, June 16, 2016, Budget Hearing. The motion passed unanimously. Council Member DeBry was absent for the vote.