HEALTH & SAFETY ADVISOR

Grade:7

Salary:£24,967 - £30,376 per annum pro rata

Status:Permanent

Hours:29 hours per week (Monday – Friday) – number of days worked can be discussed at interview

CLOSING DATE: Wednesday 24 June 2015

SELECTION EVENT DATE:Thursday 2 July 2015

Job Title: / Health & Safety Advisor
Name:
Reports To: / Senior Solicitor
Department/Location: / Legal / Head Office
Date: / April 2015
Job Purpose:
Co-ordinate and ensure the day-to-day delivery of a comprehensive Health and Safetyand emergency resilienceadvisoryservice for SYPTE ensuring that the organisation is pro-actively aware of any changes to Health and Safety legislation/codes of best practice and receives all necessary professional guidance in relation to effective on-going implementation and continued auditing, performance reviewingand legal compliance.
Organisational Chart:


HR will insert the chart from using ORG PLUS

Dimensions:
The Health & Safety Advisor is responsible for co-ordinating and ensuring the day-to-day delivery of a comprehensive Health and Safety and emergency resilience service for SYPTE ensuring that the organisation is pro-actively aware of any changes to Health and Safety legislation/codes of best practice and receives all necessary professional guidance in relation to effective on-going implementation and continued auditing, performance reviewingand legal compliance.
There are currently 250 employees (approx.) within SYPTE, not including and temporary members of staff. There are also approximately 200 contractors working on our various operational sites throughout South Yorkshire.
The Health and Safety budget is approximately £10,000 not including training.
General Responsibilities:
  • SYPTE’s aim is to provide the best Public Transport system possible. The objective is the pursuit of excellence in meeting the needs of all potential passengers.
  • SYPTE is fully committed to the active promotion of equal opportunities in its capacity as an employer. It is the individual responsibility of every employee to seek to ensure the practical application of this policy.
  • Under the Health and Safety at Work Act, all employees are required both to take care of their own health and safety and that of other employees and to co-operate with their employers in complying with their statutory duties.
  • SYPTE and its Managers are fully committed to the learning and development of employees.

Responsibilities/Key Accountabilities:
1Proactively manage and provide professional advice, guidance and information in relation to a comprehensive Health and Safety and emergency resilience service to all employees and external stakeholders ensuring that the organisation is aware and compliant with all Health and Safety legislation/codes of best practice at all times.
2Prepare, compile, update and implement the Health and Safety Policy and
Procedures in line with current legislation and codes of best practice.
3In conjunction with all line managers, ensure appropriate systems, and practices are in place to ensure effective audit and inspections to ensurecompliance with the Health and Safety policy procedures, emergency resilience measures and current legislation/guidance as appropriate.
4Deliver advice, best practice and review through the Health and Safety systems and in line with the organisation’s Health and Safety policy.
5Work with line managers to identify occupations/activities and potential or actual emergency events or incidents requiring risk assessment and address the health, safety and emergency resilience implications of them.
6Identify generic Health & Safety training needs for all employees and where appropriate create and deliver bespoke Health and Safety training to enable employees and line managers to carry out their duties.
7Manage budget expenditure on Health and Safety informing the Principal Solicitor of any inconsistencies or variances to ensure that Health and Safety is a priority and remains within budgetary constraints.
8Direct and assist in the investigation and reporting of accidents/incidents and emergencies/major incidents identifying and implementing lessons learnt, keeping stakeholders informed and ensuring follow up action is taken as appropriate.
9Monitor and carry out data analysis of the Accidents/Incidents Reporting Database and generate management and health and safety performance reports.
10Prepare and deliver management reports on key health, safety and emergency resilience matters and review performance to ensure that the organisation is made fully aware and can take necessary action where required.
11Where necessary, provide advice directly to the Director General as the director responsible for health and safety and to the Management and Executive Boards to ensure legal compliance and guidance on director and leadership duties/responsibilities for health and safety.
12Liaise, negotiate, influence and collaborate with internal and external stakeholders including Directors, line managers, employees, contractors, members of the public and partnership agencies as required, ensuring the development of effective relationships with a variety of individuals and groups to ensure effective and efficient management of health, safety and emergency resilience matters.
13Represent SYPTE, liaise and co-operate with enforcement authorities and auditing bodies undertaking Health and Safety Audits, and work with such persons to recommend and implement identified improvements or with reference to health and safety investigations.
14Pro-actively advise and assist in the procurement processes of the organisation to ascertain contractor suitability in relation to health and safety and work jointly with line managers to assess the competence of and monitor the work of contractors to SYPTE.
13Develop implement and drive forward the work programme for SYPTE’s Health & Safety Strategy Group, including chairing the group, priority setting and agenda management to support effective health & safety decision-marking and policy development on a continually basis.
14 Act as the departmental representative for the Business Continuity Group and provide professional assistance to that Group on matters of health, safety and emergency resilience.
15Develop, implement and drive forward effective systems and programmes to ensure workforce communication and consultation for all employees (both union and non-union members) and trade union representatives is undertaken in accordance with legal requirements and best practice.
16Carry out risk profiling of SYPTE’s business activities to ensure identification of risks, risk levels, risk prioritisation in order to minimise potential risks and liabilities, providing legal claims support and advice to SYPTE liability assessors and insurers in defence of any such claims.
17Identify and where appropriate facilitate regular audits of compliance of SYPTE’s health, safety and emergency resilience policies and procedures in line with best practice, produce audit reports and recommended action plans for management and ensure delivery of identified actions.
18Any other duties commensurate with the post as required by the Senior Solicitor.
Planning and Organisation:
  • Contribute to team working and liaise with others to improve cross-functional efficiency.
  • Identify ways of improving team and organisational efficiency through the effective use of resources.
  • Undertake tasks, assignments and projects outside of core activity to ensure that SYPTE maintains its operational flexibility in a changing business environment.
  • Plan and organise your own workload to ensure delivery of all tasks and objectives set.
  • Assist in developing the skills and knowledge of colleagues and new starters.
  • Produce, maintain and manage reports and reporting processes to inform internal and external stakeholders and customers
  • Plan and use resources (including human resources) effectively to maximise performance
  • Take responsibility for the procurement and delivery of services to ensure SYPTE obtains best value
  • Contributes to the development of strategies, policies and plans.

Decision Making and Use of Judgement:
  • Use personal judgement and initiative to make effective decisions.
  • Pro-actively respond to queries and issues as dictated by legislation, codes of practice and internal procedures.
  • Pro-actively provide information, advice and guidance to all employees and a variety of external stakeholders on Health and Safety issues.
  • Actively participate in team decision-making.
  • Actively participate in organisational decision-making through membership of formal and informal groups and committees.
  • Actively participate in health and safety matters as a member of the PTEG Health and Safety Managers Group and SYPTE’s Business Continuity Group.
  • Determine the best ways of securing services and ensuring best value for SYPTE.

Essential Internal and External Relationships:
•The Health and Safety Advisor operates to all levels within the organisation and must influence and ensure that employees comply with legislation.
•The Health and Safety Advisor communicates on a regular basis with contractors, site based employees, the Health and Safety Executive and other safety organisations.
•On a day to day basis the Health and Safety Advisor communicates with all employees. This will normally be done by face to face and telephone contact. On ad hoc occasions the Health and Safety Advisor will communicate with UNISON. This will normally be done face to face.
•Work collaboratively with other team members and other employees within SYPTE.
•Deal professionally with internal and external stakeholders, customers, suppliers, contractors and external service providers respecting the various needs for confidentiality.
•Negotiate and liaise with suppliers, contractors and external service providers to ensure best value/level of service for SYPTE and its customers.
•Develop and maintain relationships with internal customers, partners and other external organisations including exploring new ways of working more effectively in partnership.
Knowledge, Skills, Behaviours and Experience Required:
Knowledge:
•Four GSCE’s including English & Maths (A to C) or equivalent – Essential
•NEBOSH General qualified or equivalent - Essential
•NEBOSH Diploma or Membership of the Institution of Occupational Safety and Health (IOSH) or other similar professional qualification – Desirable
All Health and Safety legislation and in particular:-
•CDM regulations, and other construction regulations – Essential
•Electricity at Work regulations – Essential
•Good Health and Safety practices – Essential
•Fire Risk Assessment qualification and related experience – Essential
•Undertaken specialist relevant training/qualifications e.g. emergency resilience, fire safety, construction safety, training of others - Essential
Skills:
All requirements are essential unless stated
•Administration skills – Completes core processes
•Analytical and numeric skills – Interrogates and analyses data to gather relevantinformation
•Computer literacy skills – Uses computer technology to support performance
•Financial and commercial awareness – Maintains good financial control over resources within their department
•Literacy skills –Effectively communicates via written media
•Project management skills – Manages own contribution to project success
•Good communication skills (written and verbal), with the ability and experience of writing and communicating Health and Safety policies, procedures, assessments and reports and to deal with a variety of internal and external stakeholders at all levels including Directors, senior managers and members of the public
•Presentation/training skills
•Self-motivator, capable of keeping up to date with legislation
Behavioural Competencies:
All requirements are essential unless stated and will be assessed at interview
Living our Values:
•Customer & Stakeholder Driven –Works to add value for the customer/stakeholder
•Team Working – Values others perspectives
•Integrity & Respect – Models and promotes organisational values
•Achieving & Challenging –Seeks to exceed and deliver more
Delivering With & Through Others:
•Building & Managing Relationships – Identifies key relationships
•Influencing & Persuasion – Calculates the impact of their actions and words
•Flexible & Adaptable – Applies procedures flexibly
Delivering Our Objectives:
•Embracing Change – Ensures a vision for change is heard
•Developing Self & Others – Offers suggestions and supports others
•Research with External Focus – Digs deeper for answers
Determining Our Agenda:
•Initiative – Reacts rapidly
•Strategic Focus & Critical Reflection – Uses past learning experience
•Decision Making – Operates within formal authority
Experience:
•Substantive experience in a similar Health and Safety Management role – Essential
•Substantive experience of conducting and reporting on compliance audits and assessments - Essential
Substantial operational experience of health and safety management systems for multi-site/multi-activity operations – Essential
•Experience of providing professional advice and guidance to managers at all levels of seniority, external agencies and other forums – Essential
•Experience of developing, testing and implementing health and safety/emergency resilience policies, procedures and plans – Essential
•Experience of developing, producing and presenting/delivering effective information, instruction and training - Essential
•Health and Safety Management of contractors – Essential
•Occupational experience of health and safety management systems in construction and transport based industry – Desirable
Post Holder: / Line Manager:
Agreed by: / Agreed by:
Date: / Date:
ACCEPTED AND REGISTERED IN HUMAN RESOURCES:
Agreed by:
Date:

SOUTH YORKSHIRE PASSENGER TRANSPORT EXECUTIVE

EMPLOYEE SPECIFICATION

POST TITLE:Health & Safety Advisor

DEPARTMENT:Legal

Essential / Desirable / How Identified
Knowledge: / Four GSCE’s including English & Maths (A to C) or equivalent / Application form
NEBOSH General qualified or equivalent / Application form
NEBOSH Diploma or Membership of the Institution of Occupational Safety and Health (IOSH) or other similar professional qualification / Application form
All Health and Safety legislation and in particular:-
CDM regulations, and other construction regulations / Application form / Interview
Electricity at Work regulations / Application form / Interview
Good Health and Safety practices / Interview / task
Fire Risk Assessment qualification and related experience / Application form / Interview
Undertaken specialist relevant training/qualifications e.g. emergency resilience, fire safety, construction safety, training of others / Interview
Experience: / Substantive experience in a similar Health and Safety Management role / Application form / Interview
Substantive experience of conducting and reporting on compliance audits and assessments / Interview / Task
Substantial operational experience of health and safety management systems for multi-site/multi-activity operations / Application form / Interview
Experience of providing professional advice and guidance to managers at all levels of seniority, external agencies and other forums / Interview
Experience of developing, testing and implementing health and safety/emergency resilience policies, procedures and plans / Interview / Task
Experience of developing, producing and presenting/delivering effective information, instruction and training / Interview
Health and Safety Management of contractors / Interview
Occupational experience of health and safety management systems in construction and transport based industry / Application form / Interview
Skills: / Administration skills – Completes core processes / Interview
Analytical and numeric skills – Interrogates and analyses data to gather relevantinformation / Interview / Task
Computer literacy skills – Uses computer technology to support performance / Application form / Interview
Financial and commercial awareness – Maintains good financial control over resources within their department / Interview
Literacy skills –Effectively communicates via written media / Application form / Task
Project management skills – Manages own contribution to project success / Interview / Task
Good communication skills (written and verbal), with the ability and experience of writing and communicating Health and Safety policies, procedures, assessments and reports and to deal with a variety of internal and external stakeholders at all levels including Directors, senior managers and members of the public / Task
Self-motivator, capable of keeping up to date with legislation / Application form / Interview
Presentation/training skills / Task
Behaviours: / Customer & Stakeholder Driven –Works to add value for the customer/stakeholder / Application form / Interview
Building & Managing Relationships – Identifies key relationships / Application form / Interview
Decision Making – Operates within formal authority / Application form
All other behavioural competencies will be assessed at interview stage

*Knowledge/Skills/Experience are aligned to the organisations Competency Framework