SAILORS’ SOCIETY JOB DESCRIPTION – COMMUNITY DEVELOPMENT PROJECTS COORDINATOR

Title:Community Development Projects Coordinator

Reports to:Director of Programme

Budget

Responsibility:None

Based at:Head Office, Southampton

Hours of work:Full-time [37.5 hours per week]

Team Association:Programme Team

Team Purpose:The Programme team exists to deliver the Society’s charitable objects, by developing and managing an impactful programme of activity around the world

Job Purpose:The Community Development Projects Coordinatoris an integral member of the Programme Team responsible for ensuring projects are resourced and delivered on time and on budget.

Key Responsibilities:

  • To be responsible for developing documentation that enables projects to be delivered according to schedule and budget
  • To track the progress of project tasks, ensuring milestones are met
  • To liaise with project team members, external resource providers and sponsors to ensure tasks are delivered and progress is documented and communicated
  • To coordinate project meetings, take minutes and ensure actions are completed
  • To manage project risk registers, ensuring that any impact is communicated to the project sponsor and team members
  • To create and maintain a project calendar, and escalate any issues that will affect key milestones
  • To research and identify project opportunities in line with the Society’s aims and objectives
  • To evaluate proposed projects to ensure they are complementary to the Society’s aims and objectives
  • To administer the online project system (Teamwork.com) for all projects across the Society
  • To train other Society staff in the use of the online project system (Teamwork.com)
  • To undertake any tasks set by the Director of Programme that support the Programme Team purpose

Person Specification

Essential Attributes:

  • Excellent interpersonal skills with good written and verbal communication skills
  • Proven ability to work as part of a team and on own initiative
  • Ability to plan and prioritise workloads
  • Ability to produce written reports and documents
  • A good understanding of office based software
  • Willingness to learn new skills

Desirable Attributes:

  • Knowledge of social welfare issues
  • Experience of working in the charity sector
  • Proficiency with project software, such as MS Project

Society Character

As well as looking for ability, experience and expertise the Sailors’ Society is also interested in the character of its staff and would want to know how you demonstrate the following:

  • Awareness

You will be self-aware and able to recognise both your strengths and weaknesses as you grow personally and professionally. You will demonstrate awareness for colleagues, enabling you to help them flourish and achieve positive outcomes.

  • Teamwork

You will demonstrate excellent interpersonal skills, personal loyalty to colleagues and a collaborative style of solving problems though a shared sense of common mission and purpose.

  • Leadership

You will recognise that the trustees look to the executive of the Sailors’ Society to develop the cultural, relational, intellectual, spiritual and physical capital of the organisation and you’ll be supportive in enabling this structure to operate effectively.

Vision and Values

The mission of the Sailors’ Society is Christian in essence. At its heart is a vision to transform the lives of seafarers and their families. Our values inform how we work and we look to you to uphold and promote these values as you help us in our work.

Society values

  • Integrity
  • Innovation
  • Collaboration
  • Compassion
  • Inclusivity

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