STATE AGENCY INTERNAL AUDIT FORUM

MEETING MINUTES

Thursday, April 20, 2017

8:30 a.m. – 9:50 a.m.

Texas Department of Transportation

125 E. 11th Street

8:35am – MEETING CALLED TO ORDER

Welcome & Introductions:

  • Benito Ybarra, SAIAF Chair, welcomedattendees
  • Attendee introductions

Minutes from March 10, 2017meeting forapproval:

  • No changes offered by attendees
  • Move to approve – Darrell Carter
  • Second – Eleazar Garcia
  • Vote by Acclamation = unanimous AYE, zero NAY, zero ABSTAIN
  • RESULT = ACCEPTED

Committee Updates

Peer Review – Jaye Stepp, TSBVI

Discussion from last month’s meeting continued on the Peer Review Committee responsibilities for the Peer Review Manual. Several suggestions were made, including moving from Peer Review to Validation of the Self Assessment. It was decided to address QC concerns by:

  • Stressing that QC is the responsibility of the Peer Review Team and the agency. Responsibilities to be added to the Engagement Letter and/or the Report.
  • Adding information in the manual to the effect that all Peer Reviews are subject to future QC and workpapers must be retained.
  • Publish point balances and agency’s anticipated review periods, as well as a list of trained, qualified individuals on the SAIAF webpage to facilitate the search for a review team.

IALDP – Karin Hill, HHSC

  • Session 7 on ethics completed
  • Session 8 is tomorrow with presentation to mock audit committees
  • Still need CAE volunteers to review writing assignments
  • Presentation to SAIAF at May meeting, with graduation on May 19th

Information Technology Committee –Sandra Menjiva-Suddeath, DMV

Committee has received comments and are reviewing them. Plan to post to SAIAF webpage in May.

TeamMate – Lauren

  • Identifying each agency and the versions of TeamMate that they are on
  • Sending out a survey soon, let them know if any other elements desired
  • Interest in which parts of the suite other agencies are using
  • Will send out a report with who and how they are using TeamMate

Legislative Issues – Zoi Kondis, TDA

Co-chairs are working on updating the database on a monthly basis. Many bills to track and will continue providing summaries at future meetings.

Other Announcements, Comments, Discussions:

May 12 meeting will include Records Management training

Open Comments and Discussions

-TABC in the news – reputational risks

-SAO may include travel in future risk assessment

-Records management – how to classify non-audit reports versus audit reports

-Cap Metro membership in SAIAF

9:50AM – MEETING ADJOURNED

SAIAF Meeting Minutes – 10/07/2016Page 1 of 2