PERSONNEL POLICY GUIDELINES FOR PARISHES
JOB DESCRIPTION
I. IDENTIFYING INFORMATION
Position Title: RECEPTIONIST SECRETARY
Place: Sacred Heart Church, Fairfield, Ohio
Status: Full time, Nonexempt, 12 month
Reports to: Pastor, Business Manager
II. PRIMARY FUNCTION OF THIS POSITION
The Receptionist welcomes and greets people who come into or telephone the parish office.
III. POSITION CONTENT
A. MAJOR POSITION RESPONSIBILITIES AND REGULAR ACTIVITIES
1. Provides receptionist service for the parish office
· Welcomes and greets people who come into the parish office
· Answers phones, takes messages and/ or refers callers to the appropriate person
· Registers new parishioners in parish data system
· Assists with copy work and trains others how to use office/clerical equipment
· Handles general correspondence and clerical support
· Prepares weekly bulletin in Publisher
· Prepares bi-monthly newsletter in Publisher
· Data Entry
IV. POSITION SPECIFICATIONS/REQUIREMENTS
A. SKILLS, KNOWLEDGES AND/OR ABILITIES (SKAs)
· Must have good interpersonal communication skills
· Must have basic knowledge of how the parish operates and be able to grasp quickly how the parish office functions
· Must have skill to operate phone system, including voice mail
· Must have ability to maintain confidentiality in all matters
· Must have ability to communicate verbally and in writing
· Must have good word processing/computer skills.
· Proficiency in Microsoft Word a must; PowerPoint and Publisher a plus
B. EDUCATION, TRAINING AND/OR EXPERIENCE
High school or high school equlivalncy
· Experience working with the public
· General clerical experience
V. WORKING ENVIRONMENT
This position may include some evening and weekend hours.
Employees of Sacred Heart Church will have knowledge of the Catholic faith, a willingness to work for
the Catholic faith, a willingness to work for a Catholic, faith-based agency and adhere to the policies of Sacred Heart Church. Employees will not publicly oppose the teachings of the Catholic faith nor publicly advocate for any position in conflict with the Catholic teaching, or the specific positions of Sacred Heart Church or the United States Conference of Catholic Bishops. This requirement includes any public speech, demonstration, or writing including the use of social media or other digital technologies.
Receptionist Secretary 2 01/2003