KENNESAWSTATEUNIVERSITY
Study Abroad 2009
RESPONSIBILITIES OF STUDY ABROAD PARTICIPANTS
In Study Abroad, as in other settings, participants can have a major impact on their own health and safety abroad through the decisions they make before and during the program and by their day-to-day choices and behaviors.
Participants should:
A. Assume responsibility for all the elements necessary for their personal preparation for the program and participate fully in orientations.
B. Read and carefully consider all materials issued by the sponsor that relate to safety, health, legal, environmental, political, cultural, and religious conditions in the host country(ies).
C. Conduct their own research on the country(ies) they plan to visit with particular emphasis on health and safety concerns, as well as the social, cultural, and political situations.
D. Consider their physical and mental health, and other personal circumstances when applying for or accepting a place in a program, and make available to the sponsor accurate and complete physical and mental health information and any other personal data that is necessary in planning for a safe and healthy study abroad experience.
E. Obtain and maintain appropriate insurance coverage and abide by any conditions imposed by the carriers.
F. Inform parents/guardians/families and any others who may need to know about their participation in the study abroad program, provide them with emergency contact information, and keep them informed of their whereabouts and activities.
G. Understand and comply with the terms of participation, codes of conduct, and emergency procedures of the program.
H. Be aware of local conditions and customs that may present health or safety risks when making daily choices and decisions. Promptly express any health or safety concerns to the program staff or other appropriate individuals before and/or during the program.
I. Accept responsibility for their own decisions and actions.
J. Obey host-country laws.
K. Behave in a manner that is respectful of the rights and well-being of others, and encourage others to behave in a similar manner.
L. Avoid illegal drugs and excessive or irresponsible consumption of alcohol.
M. Follow the program policies for keeping program staff informed of their whereabouts and well being.
N. Become familiar with the procedures for obtaining emergency health and legal system services in the host county.
COMPLETE AND RETURN TO STUDY ABROAD DIRECTOR - MANDATORY
STUDY ABROAD CODE OF CONDUCT
- Possession and/or use of drugs (controlled substances) as defined by the State of Georgia is prohibited regardless of the laws of the host country or countries where the program takes place. Students accused of violating this policy will meet with the program director to explain their actions. After this meeting, if the program director determines that a violation of this policy has taken place, the student will be terminated from the program and sent home at his/her own expense.
- Excessive alcohol use is prohibited. Students accused of violating these alcohol policies will meet with the program director to explain their actions. After this meeting, if the program director determines that a violation of this policy has taken place, the student will be terminated from the program and sent home at his/her own expense. Excessive alcohol use includes but is not limited to the following:
a)Consumption of alcohol to the extent that the student requires medical intervention or transport.
b)Endangering self or others while under the influence of alcohol.
c)Causing property damage while under the influence of alcohol.
d)Causing a disruption to the program’s educational mission while under the influence of alcohol.
e)Causing a disruption to the community while under the influence of alcohol.
f)Any incident of alcohol consumption that demonstrates a pattern of alcohol abuse.
- Students are prohibited from damaging or destroying facilities or property. Students accused of violating this policy will meet with the program director to explain their actions. After this meeting, if the program director determines that a violation of this policy has taken place, at the discretion of the program director, the student may be terminated from the program and sent home at his/her own expense. In addition, students accused of violating this policy will be required to cover the costs of repair or replacement.
- Fighting is strictly prohibited. Students accused of violating this policy will meet with the program director to explain their actions. After this meeting, if the program director determines that a violation of this policy has taken place, at the discretion of the program director, the student may be terminated from the program and sent home at his/her own expense.
- Theft of property is strictly prohibited. Students accused of violating this policy will meet with the program director to explain their actions. After this meeting, if the program director determines that a violation of this policy has taken place, at the discretion of the program director, the student may be terminated from the program and sent home at his/her own expense.
- Students who travel on weekends without faculty members are required to provide their destinations; probable time of return, and contact information. Failure to do so is a violation of policy. Students accused of violating this policy will meet with the program director to explain their actions. After this meeting, if the program director determines that a violation of this policy has taken place, at the discretion of the program director, the student may be terminated from the program and sent home at his/her own expense.
- No person shall subject another person to unwelcome sexual overtures or conduct, either verbal or physical. Students accused of violating this policy will meet with the program director to explain their actions. After this meeting, if the program director determines that a violation of this policy has taken place, at the discretion of the program director, the student may be terminated from the program and sent home at his/her own expense.
COMPLETE AND RETURN TO STUDY ABROAD DIRECTOR - MANDATORY
KENNESAWSTATEUNIVERSITY
STUDY ABROAD CODE OF CONDUCT (CONT’D)
- No student shall act in a manner that can reasonably be expected to disturb the academic pursuits of others or infringe upon the privacy, rights, or privileges of others, or the health or safety of him/herself or other persons. Students accused of violating this policy will meet with the program director to explain their actions. After this meeting, if the program director determines that a violation of this policy has taken place, at the discretion of the program director, the student may be terminated from the program and sent home at his/her own expense.
- If a student has violated a rule but been allowed to remain in the program, the director will have the KSU International Center contact the student’s parent(s), or guardian (emergency contact) [provided student signed the FERPA waiver] to obtain their assistance in correcting the student’s behavior and to inform the parent(s) that the student will be terminated from the program on the next violation.
Other Penalties for Violations
1.Once a student has violated a rule but been allowed to remain in the program at the discretion of the director, if a second violation of any rule occurs then the student will meet with the program director to explain his/her actions. After this meeting, if the program director determines that a violation of this policy has taken place, the student will be terminated from the program and sent home at his/her own expense.
2.If a student has been terminated from the program, the director will have OISP contact the student’s parent(s) or guardian (emergency contact) who will be notified within 24 hours of the termination [provided that the student signed the FERPA waiver] that the student is no longer enrolled in the program and has been asked to return home at his/her own expense.
Documentation
1.Whenever a student is accused of violating this KSU Study Abroad Code of Conduct he/she will have the opportunity to meet with the program director to explain his/her actions before a decision is made as to his/her responsibility for the violation(s). The program director should document in writing the policy the student is alleged to have violated, a summary of the evidence that is available concerning the matter, the decision the program director makes concerning the allegation, and any sanction(s) applied to the student. This written documentation should be sent within 24 hours of the decision (email or fax) to the KSU Office of International Services & Programs. The Office of International Services & Programs will forward this documentation to the KSU Office of Judiciary Programs if the student is enrolled at KennesawStateUniversity, or to the student conduct office of the student’s home institution if he/she is not enrolled at KSU.
KSU WAIVER OF LIABILITY FOR STUDY ABROAD PROGRAMS
MEDICAL INFORMATION :
For certain medical conditions, you may be required to provide written consent from a physician or to demonstrate that you have sought a physician's advice about appropriate precautions to take on this trip and to bring an adequate supply of any prescribed medications. (If uncertain as to fitness for participation, be certain to consult your personal physician.) Supplemental health insurance is included in the cost of the program (see brochure for coverage details).
RELEASE AND WAIVER OF LIABILITY:
I acknowledge that participation in a study abroad travel program involves some risks of injury, illness, or loss of personal property. I agree to release and forever discharge the Board of Regents of the University System of Georgia, its members individually and its officers, agents and employees from any and all claims, demands, rights and causes of action of whatever kind or nature arising from, and by reason of any and all known and unknown, foreseen and unforeseen bodily and personal injuries including death, damages to property and the consequences hereof resulting from my participation in this Study Abroad Program.
I further certify that, to the best of my knowledge, I am in good health and physically capable of undertaking an intensive program of foreign study. I hereby authorize the leaders of this program to provide necessary medical treatment or services for me at my expense. Further, I understand that this Release and Waiver of Liability shall be effective for a period of one year from this date.
APPROPRIATE CONDUCT AND EARLY DISMISSAL FROM THE PROGRAM:
I understand that participants in this Study Abroad Program are required to exhibit appropriate conduct while participating in the program and that the program director has full authority to determine the appropriateness of participants' conduct. Appropriateness will be judged based on local laws, regulations, customs, and on program rules and schedules. I acknowledge that if the director finds my conduct inappropriate, he/she may at his/her discretion order my early dismissal from the program. Dismissal means that I will be sent home as soon as practical in the director's judgment, will be billed for the cost of the unscheduled early trip, and will receive no refund on participant fees paid into the program.
Date: ______
Name: ______
KSU ID #: ______
Signature: ______
COMPLETE AND RETURN TO STUDY ABROAD DIRECTOR - MANDATORY
STUDENT STATEMENT OF RESPONSIBILITY
1.I acknowledge that participation in a study abroad program involves some risk of injury, illness, or loss of personal property. I have read the handout on the Responsibilities of Participants and understand that I am responsible for my day-to-day choices and behaviors regarding my own health and safety before and during the program. I have also read the handout and understand the KSU Student Code of Conduct Abroad.
2.I understand that regardless of my citizenship, I will be subject to the laws of the host country. I understand that that being charged with any infraction of the laws of the host country is grounds for immediate expulsion from the program, without refund. In addition, I understand that should I have any legal problems in the host country, that I will be responsible for any legal costs incurred as a result.
3.I agree that I, along with my parents or guardian, will be fully responsible for any and all expenses, including transportation costs, associated with or in any way related to my medical care. I will be responsible for bringing a supply and administering any prescribed medications. I further certify that, to the best of my knowledge, I am in good health and physically capable of undertaking an intensive program of foreign study; any medical or health-related problems have been stated on the emergency medical information form.
4.I agree that in the event that I become detached from the group due to failure to meet the group at an assigned time, I will bear all responsibility to seek out, contact and reach the group at its next available destination. I understand that I will bear all the costs involved in contacting and reaching the group.
5.I agree that I shall be subject to the supervision and authority of the faculty in charge and to the standards of conduct stipulated by the faculty in charge. I further acknowledge that the supervising faculty have the sole authority to make decisions regarding the continued participation of any individual in the program whose conduct may necessitate disciplinary action.
6.I understand that if my participation in the Program is terminated by the Program Director, I will be dismissed from the program with no refund of fees. If I am dismissed before the completion of the program, I agree that I, along with my parents or guardian, will be responsible for any and all costs and expenses associated with my return home. I also understand that if I leave the Program voluntarily for any reason, including illness, I will be responsible for any and all costs and expenses associated with my return home and that there will be no refund of any fees.
7.I authorize KennesawStateUniversity to communicate in emergency situations with the contact person(s) provided in my application materials. I authorize supervising faculty to obtain and provide emergency medical treatment and services that I may require during the program.
8.I understand that during free time within the period of the program and after the period of the program I may elect to travel independently at my own expense. I agree to inform a supervising faculty member of my travel plans and understand that neither KennesawStateUniversity nor program staff are responsible for me while I am traveling independently during such free time.
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Signature of ParticipantDate
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Name of Participant (Print)KSU ID #
EMERGENCY MEDICAL INFORMATION FORM
GENERAL INFORMATION:
Student Name:______KSU ID #______
Program: ______Program dates: ______
EMERGENCY CONTACT:
I authorize the program director, program faculty and/or KSU Office of International Services & Programs to contact the person listed below in the event of an emergency.
Name: ______Relationship: ______
Address: ______
______
Home phone: ______Alternate phone: ______
CURRENT MEDICAL INFORMATION:
NOTE: Participants are encouraged to provide the medical information requested below since it may be of significant assistance to the Program Director in the event of a medical emergency. However, disclosure is not required.
Current medications (prescription and non-prescription):
______
______
Allergies: ______
______
Special dietary requirements: ______
______
Chronic conditions or medical history: ______
______
Any other conditions or limitations: ______
______
THIS FORM WILL BE RETAINED FOR TWO YEARS FROM PROGRAM COMPLETION DATE, THEN DESTROYED.
PERMISSION FOR WAIVER OF FERPA RIGHTS
Name:______Date: ______
KSU ID#:______
I relinquish my right to privacy under the Federal Education Rights and Privacy Act (FERPA) by allowing KennesawStateUniversity officials to contact the individuals listed below and share with them any student records pertaining to disciplinary or conduct issues while participating in study abroad programs.
Primary Contact(s):______
Secondary Contact(s):______
Student Signature:______Date: ______
COMPLETE AND RETURN TO STUDY ABROAD DIRECTOR - OPTIONAL