SA-SAMS: Updates included in Version 17.3.0

The South African School Administration and Management System (SA-SAMS), designed for the South African Education Sector is policy based to standardise implementation across all provinces. It is updated quarterly with the latest requirements to assist schools with administration and reporting.

The changes for version 17.3.0 are listed in the table below.

  1. HR

Description / Screen nr / What is new / changed
Additional Educator and Non-Teaching Staffcategories / 2.1 and
2.2 /
  • Additional personnel categories available for non-teaching staff
  • Librarian
  • Librarian Assistant
  • Social worker
  • Bus driver
  • Caretaker
  • Mobility Instructor
  • Food Aid
  • Security
  • Volunteer
  • LSA
  • School transport

Reminder of new changes on 17.2.0 / 2.4
2.11 /
  • New field on Educator training to capture SACE Points
  • Blank educator and staff attendance register

  1. Learner attendance

Description / Screen nr / What is new / changed
Attendance Register / 3.3.3 /
  • Sorting table is corrected: Learner absenteeism can be sorted alphabetical and per gender

Reminder of new changes on 17.2.0 / 3.3.6
3.3.3 /
  • New summary report for learner absenteeism
  • Reasons added for learner absenteeism

  1. Curriculum

Description / Screen nr / What is new / changed
SBA correction for Consumer and Hospitality Studies Gr 10 & 11 / 12.3.11 / SBA weight % corrected for term 1
  • School need to save the “Weights Validation” on 12.3.11 and then 12.7.16.3 and 12.7.18
  • This need to be done before printing Promotion schedules

SBA Changes FET Languages SAL / 12.3.11 / Removal of oral marks from the SBA calculation for SAL in compliance to SAL
  • School need to save the “Weights Validation” on 12.3.11 and then 12.7.16.3 and 12.7.18
  • This need to be done before printing Promotion schedules

Music Gr 10 -12 / 12.9.15.7 / Music mark added to the final total
TO Subjects Promotion correction / 12.7.18 / Promotion and validation rules included to TO – academic stream.
New report that will list the classes per educator / 12.1.16 / New report that will list the classes per educator.
  • Report per educator showing the subject groups and number of learners in the class

Reminder of new changes on 17.2.0 / 12.3.11 /
  • SBA Changes on FET Languages HL & FAL – removal of oral marks from the SBA calculation.
  • Gr 10 & 11 Electrical Technology: corrected weight calculation for promotion mark

12.3.12 /
  • Button to Pre-Populate -1 as value for all grade 12 subject end of year exam. * required for year-end- processes

  1. Reasons for changing of results at end of the year (progression/condonation)

Screen nr / What is new / changed
New dropdown options for changing of promotion results at end of the year. / 12.7.14 and
12.7.18 /
  • Grades 7-9: Circular 3 of 2015 and 3 of 2016 and E1 of 2017 informed schools on conditions that should be considered when altering the promotion decisions in order for the learners to move to the next grade.
  • Grade 10 &11: Circular 22 of 2016 and Amendment of Assessment
  • The changed decision is flagged as “PG” so that the learner’s progress can be followed in the following year.
  • The options for changing the promotion decision are:

•On 12.7.18 the SMT can change the “not promoted (NP)” to “promote (P)” – and will be recorded as a “progression (PG)”. The SMT then need to select a reason from a dropdown list that substantiate the change.

12.9.15..2 /
  • Schedule list the languages taken

Reminder of new changes on 17.2.0 / 12.3.12
& 12.9.12
12.9.13 /
  • Option to view performance of previous year’s PG and NP learners only

Addendum

Changes on 17.2 Foundation Phase:

Subject / Change / Action required by the school
All subjects /
  • S1 recommended that one task be done per Quarter and itincludes at least one activity for every skill component.
  • Schools must therefore capture at least one score for every componentand capture“-1” in the columns for Activity 2 and Activity 3
  • If In case of more than one score the School must then capture

Changes on 17.2 InterSen Phases:

Subject / Change / Impact on / Action required by the school
HL and FAL Gr 7 & 8
(including SASL) / Term 2
P1 = Oral 1 + Oral 2
P2 = 40 marks and weight 40 %
P3 = 30 marks and weight 30 %
P4 removed
Term 4
Oral 4 added
P1 = Oral 3 + Oral 4 / Quarters 2, 3 and 4 / On 12.3.11 resave “Weight validation”
Life Skills Gr 4-6 / Term 4: CAT Gr 4-6 End of year exams
40 marks “fixed” / Quarter 4 / On 12.3.11 resave “Weight validation”
Social Sciences Gr 7 / Term 3: Geography task description changed from “Test” to “Data handling” / Quarter 3 / On 12.3.11 resave “Weight validation”
Social Sciences Gr 8 / Term 4: Task 7 & 8 the totals of exams changed to 75 / Quarter 4 / On 12.3.11 resave “Weight validation”
Social Sciences Gr 9 / Term 3: Geography task description changed from “Test” to “Data handling”
Term 4: Task 7 & 8 – the totals of exams changed to 100 / Quarters 3 & 4 / On 12.3.11 resave “Weight validation”
Mathematics Gr 7-9 / Term 3 Change name of Task 6 from “Project” change to “Investigation”.
Term 4 Change name of Task 9 from “Investigation” change to “Project”. / Quarters 3 & 4 / On 12.3.11 resave “Weight validation”
Technology Gr 7-9 / Change “Mini Pat” to “PAT”
Term 2 Remove Mini PAT 2
Term 4 Remove Mini Pat 4
PAT = PAT Q 1 + PAT Q 2 / Quarters 2 & 4 / On 12.3.11 resave “Weight validation”
School can add a PAT task if needed.
Natural Sciences Gr 7-9 / Term 2:Remove Task 4: Test / Quarter 2 / On 12.3.11 resave “Weight validation”
Creative Arts Gr 7-9 / Term 4 Task 11 and 12 description changed to “End of Year Exam” / Quarter 4 / On 12.3.11 resave “Weight validation”
TO: Social studies Yr 1 (Gr 6 ) / Marks can be captured for subject as per POA / ALL / On 12.3.11 resave “Weight validation”

Changes on 17.2 FET Phase:

Subject / Change / Impact on / Action required by the school
Life Sciences Gr 12 / Adjusted all SBA Weight % and removed fix
Term 2
- Add Task: Standardised Test
Term 3
- Add Task: Practical / All / On 12.3.11 check weights for term and SBA and then resave “Weight validation”
Consumer Studies Gr 10 &11 Hospitality Studies Gr 10 &11 / SBA Weight % updated
Term 2
- Remove Task 4: Standardised Test
Mid year exam / Term Weight % / SBA Weight %
Change to 75 / to 25.01
Term 3
- Remove task 8: Practical Test
Test / Term Weight % / SBA Weight %
Change to 75 / to 25.00
Term 4
- Task 11 : Gr 10 Exam changed from 200 to 150 / All / On 12.3.11 resave “Weight validation”
Tourism Gr 10 &11 / Term 3
- Task 6: task type changed from “Test” to “Assignment” / Quarter 3 / On 12.3.11 resave “Weight validation”
For Gr 10 & 11
Design
Dramatic Arts
Visual Arts
Dramatic Arts / Term 4
-Remove all PAT marks from SBA Weight %
-Add PAT marks into End of year PAT with weight of 25% / Quarter 4 / On 12.3.11 resave “Weight validation”
Technical Science Gr 10 & 11 / No changes made on SA-SAMS / School need to update the raw total and weight % according to the chosen option
In case of one paper written school to capture marks for P1 and capture -1 for P2

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