RUGBY CITY COUNCIL
SPECIAL MEETING
WEDNESDAY, SEPTEMBER 11, 2013–9:30A.M.
COUNCIL CHAMBERS
Council Members present: Rheault, Lotvedt, Kraft, Bednarz, Hoffert, Warner, and Geiszler. Also present werePWS Larsonand City Auditor Hauck. Absent were Mayor Cichos and Council MemberWentz. Also present were JDA Representatives: Kipp Johnson, SyAnn Graber, and Wes Black.
Council President Geiszlercalled the meeting to order at 9:30am. Council members recited the Pledge of Allegiance. Roll call of council members was taken by Geiszler. No items were added to the agenda.
City Auditor Hauck presented an application for the 2013 Fall Emergency Medical Services and Fire District Grant Round to request a grant for the Fire Hall. Hauck stated that it was mainly for oil impacted cities, but Rugby has seen an impact and it would not hurt to apply. The councilmen reviewed the application. Motion by Lotvedt to submit the application with the information presented. Second by Kraft, all voting yes, motion carried.
Wade Senger, with Interstate Engineering, was present and discussed the Chalmers First Division Housing Development. A second lift station on the north side was requested. Park Construction said the second lift station and force main would cost approximately $77,000. The total additional cost and change order request by Park Construction was $361,277.08. This includes additional rock under the pipes to ensure stability, credit for decreasing the depth of the main lift station, additional labor and equipment, and a change to mechanical joint fittings. Senger stated that since Interstate missed the City’s original request for mechanical joint fittings, Interstate may be willing to pay for some of the cost of $17,538.31. The total change order would use all of the contingency that was allowed for the project and additional money would be needed.
Senger stated that he hopes Park Construction would be back within a week to resume construction if the change order was approved.
The change order contained several open-ended comments that could leave the city in a potential risk for incurring additional costs on the project. There was concern that the language was changing the terms of the original contract. Motion by Lotvedt to reject change order #2 as presented with Park Construction’s open-ended letter. Second by Warner, all voting yes, motion carried.
The council requested that Senger set-up a meeting with Park Construction, at which decisions can be made between the city and Park. The hope was that a meeting could be held on Monday, September 16, 2013.
JDA President, Kipp Johnson, stated that the JDA would be comfortable going forward with the change order of $361,277.08 if the open-ended comments were eliminated and no other charges would be incurred. The council shared the same feelings.
Motion by Kraft to adjourn. Second by Rheault, all voting yes, motion carried. The meeting was adjourned at 10:37am.
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Dawn Hauck, City AuditorDate Submitted
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Arland Geiszler, Council President Date Approved