Office/VP Unit Name
Room Number, Building Name
Street Address, City, State
Phone Number
Fax Number
website
{Date}
{Name}
{Street Address}
{City, State, Zip}
Dear{Name}:
Welcome to The Ohio State University. We are thrilled that you have joined one of the best universities in the country! As a new member of the Buckeye community you are now part of an outstanding institution rich in tradition and values. You are poised for a bright and exciting future.
I am pleased to offer you the position of {title} within the {department} at The Ohio State University. The offered position is {regular/term/temporary}, {full-time/part-time}, {FTE} beginning{Day, Month, Year} [If term or temporary insert end date],at a {salary/pay rate} of {$$$}. You will be paid {bi-weekly/monthly}. Your salary acknowledges that there may be expenses such as cell phones, other equipment with cellular connectivity, service plans or internet access that are used in the course of performing university job-related business. Pursuant to college policy, you will first be eligible for a merit increase based on university guidelines in {year}.
You may indicate acceptance of this position by signing this letter and the attached addendum via DocuSign. I would appreciate receiving a response to this offer by {date}. Please feel free to call me if you have any questions about the college, the university, or the terms of this offer.
Once again, welcome to The Ohio State University and CFAES. We are delighted to have you join the university and I look forward to working with you.
Sincerely,
{Name}
{Title}
Addendum Attached
cc: Human Resources Professional
Fiscal Officer
I acknowledge receipt of this letter and I accept the position offered
Signature ______Date ______
Addendum to Offer Letter
The position offered is within the Classified Civil Service. Accordingly, the Ohio State University’s classification plan, rules, and procedures as well as the law of the State of Ohio regarding the Classified Civil Service govern your employment. The Office of Human Resources web site (hr.osu.edu/policy) contains the university’s human resource policies, including rules for Classified Civil Service employees. Please familiarize yourself with these.
Beginning your first day of employment you are eligible for many of the outstanding benefit programs at Ohio State. Be sure to check out the benefits section of our website (hr.osu.edu/benefits) as you are given 31 days from the date of hire to make choices regarding health, life, disability and flexible spending and 120 days to choose a retirement plan. As a new employee of The Ohio State University, you are strongly encouraged to sign up for Direct Deposit (controller.osu.edu/pay/pay-dirdep.shtm) with a U.S. financial institution of your choosing.
The Ohio State University is required by federal law to verify the identity and work authorization of all new employees. Accordingly, this offer is contingent upon verification of identity and eligibility to be employed in the United States. Please consult with {Name} (email) for further information regarding this requirement.This offer is contingent on the university’s verification of credentials and other information required by law and/or university policies, including but not limited to a criminal background check.
The Ohio State University, in an effort to promote the health and well-being of all of its faculty, staff, students, and visitors, has chosen to maintain a tobacco-free environment. The use of all types of tobacco products is prohibited in all university buildings and on all university-owned, leased, or managed properties, including parking lots, garages, and all outside areas.
According to the Ohio Revised Code (ORC), Chapter 102, Ohio State faculty and staff must receive and acknowledge a copy of the Ohio Ethics Law for public officials and state employees. The legislation will be provided to you via DocuSign upon receipt of your signed offer letter.
Pre-boarding Paperwork:You will receive a separate email regarding the required new hire paperwork that will need to be completed via DocuSign to include the following:
Hire Data Worksheet - collects personal and demographic information
Form I-9 - required by federal law to verify the identity and work authorization of all new employees.
Ohio Ethics Code Acknowledgement- Ohio State faculty and staff are covered by the Ohio Ethics Law and are required to complete the acknowledgement form. The full ethics code may be found at
SSA-1945 Form– Earnings from working at a public university are not covered by Social Security. This form, Statement Concerning your Employment in a Job Not Covered by Social Security, acknowledges your understanding of the effect this could have on your Social Security benefits.
Fraud Reporting Form – All faculty and staff are to be made aware of the fraud reporting system established by the State and required by statute.
Voluntary Disclosures - Disability & Veteran/EEO/AA
I acknowledge receipt of this addendum and accept the conditions therein.
Initials______Date______