Meeting Minutes

July 22, 2015, 2:00-3:00 pm

Room 551, DeGarmo Hall

Present: Voting members: Leanna Bordner, Tammy Carlson, Sam Catanzaro, Sandy Cavi, Jim Jawahar, Troy Johnson, Jill Jones, Dwayne Sackman, Doug Schnittker, Deb Smitley, and Dane Ward. Ex-Officio: Robert Blemler, Matthew Helm,and Mark Walbert. Support/Advisors: Nikki Grondin and Seena Bhende, and Kevin Crouse. Absent: Dan Holland, Wendy Smith, and Perry Schoon.

  1. Announcements and Updates
  2. Three items pertaining to Student Accounts billing were approved via e-mail in late June. These items included:
  3. Top of Bill – This portion usually displays courses or address information. Since there will be no Fall 2015 schedule data in Mainframe, Student Accounts desires to have this section display address only.
  4. Charges/Credits – Continue to display the Summer 2015 Charges and Credits details. Otherwise, everything will show on one line as Prior Term Charges/Credits.
  5. Messages – Since everything that will be billed from CARS will be for older balances, the messages that typically display on the billing statement will no longer be relevant. There is a portion of the billing statement Student Accounts can update through CARS.PMN.USER.PARM, CAR101MS, and the office plans to update this section accordingly. However, there are many messages that appear above the stub automatically; these message are related to Financial Aid, Housing, etc. and they need to be disabled or replaced with relevant information for all future CARS billing statements.
  6. Ten of the thirteen voting members of the Council responded and approved those items on June 30, 2015. Work is currently under way.
  7. Review Minutes
  8. No changes were noted for the minutes of the last meeting; the minutes will stand as presented.
  9. Reports from IT Leadership
  10. Dwayne Sackman
  11. An official announcement naming the next director of information technology for Student Affairs will be announced soon. Thank you to all who participated in the search.
  12. Mark Walbert
  13. Preparing for fall.
  14. Matthew Helm
  15. Work is continuing on the Tier I items.
  16. New firewalls have been installed. If you encounter any error messages while trying to access a site, please let the Technology Support Center know.
  17. Change Requests
  18. DSC Approval Process
  19. A change was proposed to the way the Data Stewardship and IT Services Council approves Change Requests. In the proposed plan, once the requesting area has completed a Change Request Summary, the Council would view that document and approve or deny the change. If approved, the change would move forward to a Business Analyst to gather requirements and work on a solution/work plan. Once all of the information has been gathered, the request would return to the Council for final approval before work begins. The Council discussed the proposal and expressed interest in further clarification of process and other potential changes to Council operations.
  1. Prioritization – this item was not discussed due to time constraints.
  2. Change Request Summary – Template
  3. A new Change Request Summary template was proposed.
  4. Different titles for this form were suggested, including “Project Request” and “System Change Request”.
  5. Tier I Additions – Approval Request
  6. These items were not discussed due to time constraints.
  7. Change Requests Moved to August for DSC Review
  8. These items were not discussed due to time constraints.
  1. Enterprise Project Status
  2. LEAP and Tier 1 Approved Items
  3. A list was provided for review, but was not discussed due to time constraints.
  4. Other Matters
  5. Next Meeting: August 28th;2:00-3:00 p.m.

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