FILE REFERENCE: XXXX/YYYY/ZZ
ROLES AGREEMENT
PROJECT NUMBER
PROJECT TITLE
LOCATION & STATE
PROJECT SPONSOR:Insert Here
Roles Agreement
The parties agree to support the timely delivery of each step in the Commissioning, Handover and Takeover Process for this project in accordance with the Roles Agreement.
Project Representative
NAME
POSITION
DATE / Regional Representative
NAME
POSITION
DATE / Sponsor Representative
NAME
POSITION
DATE

This template is to be used as a guide as part of the Commissioning Handover Takeover process, it is not exhaustive and individual project requirements need to be included.

Table of contents

Project Scope

Provide a short description of the project scope.

Stakeholders

The Stakeholders – provide a list of stakeholders and their roles, that are included in the Roles Agreement and have been consulted as part of this process.

  • the Project Staff
  • the Regional Office, including the DSG Regional Manager
  • the User Group/Sponsor
  • Contractor
  • Designer
  • Comprehensive Maintenance Services (CMS) Contractor
  • Garrison Support Services (GSS) Contractor
  • Regional Occupation Health and Safety Officer (ROHSCO)
  • Land Planning Unit
  • RIM
  • DEEP (Directorate of Estate Engineering Policy)
  • IAD
  • Building Surveyor
  • Directorate of Heritage Management (if there are significant heritage issues for the project)
  • Regional Environmental staff and regional energy & sustainability manager
  • CIOG

Key Stakeholders

The following officers are responsible for approval and sign off on the takeover report and final completion of the commissioning, handover and takeover process for this project.

IAD Representative / Name:
Position:
Project Manager / Contract Administrator / Name:
Position:
Regional Representative / Name:
Position:
CMC Representative / Name:
Position:
User Representative / Name:
Position:
Builder/Contractor: Representative / Name:
Position:
Other Representative / Name:
Position:

Reference Documents

Version 5

Date 4 Dec 2007Page 1

Agreed Responsibilities of the Parties

Amend to suit each Project

Step / Step 1
Roles &
Principles / Step 2
Commissioning Planning / Step 3
Handover/Takeover
Planning / Step 4
Commissioning Tasks / Step 5
Handover/Takeover Tasks
Project Staff
Regional Office, including the DSG Regional Manager
User Group/Sponsor
Contractor
Designer
Comprehensive Maintenance Services (CMS) Contractor
Garrison Support Services (GSS) Contractor
Regional Occupation Health and Safety Officer (ROHSCO)
Land Planning Unit
RIM
DEEP (Directorate of Estate Engineering Policy)
Building Surveyor
Directorate of Heritage Management
Regional Environmental staff and regional energy & sustainability manager
CIOG

Agreed Resources

The Parties agree to the following provision of resources:

Step / Step 1
Roles &
Principles / Step 2
Commissioning Planning / Step 3
Handover/Takeover
Planning / Step 4
Commissioning Tasks / Step 5
Handover/Takeover Tasks
Project Staff
Regional Office, including the DSG Regional Manager
User Group/Sponsor
Contractor
Designer
Comprehensive Maintenance Services (CMS) Contractor
Garrison Support Services (GSS) Contractor
Regional Occupation Health and Safety Officer (ROHSCO)
Land Planning Unit
RIM
DEEP (Directorate of Estate Engineering Policy)
Building Surveyor
Directorate of Heritage Management
Regional Environmental staff and regional energy & sustainability manager
CIOG

Version 5

Date 4 Dec 2007Page 1

Agreed Indicative Timetable/Milestones

The attached Gantt Chart defines the agreed indicative timetable to complete each step in the process.

Version 5

Date 4 Dec 2007Page 1