WINDMILL CROSSINGHOA, INC.

BOARD OF DIRECTORS MEETING

July 08, 2015

PRESENT:Board of Directors:Others Present

Dean Stine, PresidentRachel Dines, Clagett Management

Carolyn Brandt, Vice PresidentSee attached sign in sheet

Daria Collins, Treasurer

  1. CALL TO ORDER: At 6:24pm Dean Stine called the meeting to order at Sam Michaels Park in Shenandoah Junction, WV.
  1. REVIEW AND APPROVAL OF MINUTES: On a motion duly made by Daria Collins and seconded by Dean Stine, the minutes of the April 20, 2015 BOD meeting were accepted.
  1. FINANCIAL REVIEW: Went over Mayfinancials and delinquent assessments. Charles Clifton had opposing information on collections from foreclosed homes. Rachel will check with collections manager on policy for collections on foreclosures.
  1. ACTION ITEMS:
  1. Landscaping clean up behind Don Quixote + other landscaping concerns. (ARC committee): Rachel presented the BOD with three quotes from JPM, Cornerstone, and Swift Landscaping on cleaning out the area behind Don Quixote. Dean proposed meeting with Cornerstone to go over bid and scope of work. Rachel will set up meeting with Justin Francis (owner) preferably on a Saturday. It was also unanimously decided by the BOD to go out to bid for both landscaping and snow removal. Rachel will receive three (3) bids for each contract.

Architectural Committee: Clair Exten volunteered to be member of the ARC committee. Dean Stine will ask other residents to join committee and get back to Rachel.

  1. Feral Cats:The feral cat issue in the community was discussed. It was noted that there are no licensed pest control companies that are licensed for feral cats. Also, all shelters are full currently. Rachel advised the Board of Directors that there is a homeowner who has caught cats and euthanized them. She will get more information from this gentleman and the BOD will decide whether or not to reimburse the homeowner for this procedure. Feeding cats will be strictly prohibited from all other homeowners.
  1. Trailer Storage & Extra Amenities: The popular homeowner requests were discussed. It was unanimously decided that trailer storage would not be allowed in the community. Also, it was decided that money was to be allocated for improvements in the community.
  1. Offensive Flags:An on-going issue with types of flags flown it the neighborhood was discussed. It was unanimously decided that prohibiting flags was not enforceable by the documents.
  1. NEWSLETTER ITEMS: Notice for next meeting, staining decks and fences (reminder).
  1. Resident Forum:
  • Lights at the Eye Care place were brought up. Rachel will look into why they are on all night.
  • Flooding between Don Quixote and Monte Carlo was brought to the BOD attention. Rachel will receive bids on grading the area to prevent flooding.
  • Yard waste was discussed. Rachel will talk with Cindy at Apple Valley Waste and see if contract includes yard waste pick-up or that price that it would cost to include that.
  1. EXECUTIVE SESSION: An executive session was held.

VIII.ADJOURNMENT: There being no further the meeting was adjourned 8:20pm.

Minutes respectfully submitted by Rachel Dines.