KUSU Societies Risk Assessment

Event/Activity description – Society dinner dance at an external venue

What is the Hazard? / Who is at Risk? / Risk of harm being caused to the participants / List the measures already in place to reduce risk of harm / Is the risk adequately controlled, Yes/No? / If Yes, the activity can proceed.
If No, then list the additional measures to be implemented to control the risk. (If no additional measures can be implemented then the activity cannot proceed). / Is risk adequately controlled Yes/No?
Low / Med / High
1) Fire.
Unlikely.
Serious or fatal injury possible in the event of a fire. / Students, staff, guests / X / - Fire alarm system in place (fire alarms, emergency exits, fire hoses and extinguishers, audio alarm)
- Venue to ensure all fire exits, call points, extinguisher fire points will be kept clear.
- Responsibility of the venue. / Yes / Cont…
- Staff trained to ensure the building is evacuated promptly. / Yes
2) Slips, trips and falls.
Unlikely.
Minor injury likely. Serious injury unlikely. / Students, staff, guests / X / - Flooring in good condition.
- Any leads and cables taped down/cable protectors used.
- Responsibility of the venue. / Yes
3) Personal injury/illness. / Students, staff, guests / X / - First aid cover provided by venue.
- If required the emergency services can attend within 10 minutes. / Yes
4) Violent behavior.
Serious injury possible.
Unlikely. / Students, staff, guests / X / - If required call University security:
02084176666 day
07831136082 evenings / Yes
5) Electrical risk.
Fire or electrocution. / Students, staff, guests / X / - Venue and or DJ providing equipment (lights, PA, deck)
- All electrical equipment will be checked immediately before use. / Yes / Cont…
- Cables will not cross pedestrian areas unless this is unavoidable. Cables will be covered by mats or taped down. / Yes
6) Food Poisoning.
Unlikely. / Students, staff, guests / X / - Catering provided by the hotel (commercial caterer with adequate kitchen catering facilities).
-Staff are supervised by hotel supervisory staff. / Yes / Cont…
- Staff preparing and handling food have at least the minimum training (basic food hygiene certificate). / Yes
7) Violent behavior. / Students, staff, guests / X / - Supervision, the event will be controlled by venue staff. / Yes
8) Alcohol poisoning. / Students, staff, guests / X / - The event is taking place at licensed premises. The conditions on the license will be adhered to and alcohol will not be served to customers who have drunk to excess. / Yes

Society Coordinator Signature: Date: Society Committee Signature: Date: