Richmondvalley Council Event Support Scheme

RICHMONDVALLEY COUNCIL EVENT SUPPORT SCHEME

ACQUITTALREPORT

FOR EVENTS HELD IN THE 2012/13 FINANCIAL YEAR

TO BE COMPLETED (PLEASE TYPE) AND FORWARDED WITHIN 60 DAYS OF YOUR EVENT

Organisation/Business Name......

Contact Person......

Address......

Phone (BH) ...... Fax ......

Email ......

Event Name ......

Date(s) of Event......

This Acquittal Report is a written overview of your event outcomes including the statistical and financial information.This information assists RichmondValley Council to evaluate its financial investment or funding and provides information that will assist your organisation and Council in future tourism and marketing plans.

CHECK LIST. To ensure you comply with the requirements of this Report, please use this check list and tick all boxes to indicate completion of all aspects of the Report.

Answeredall questionsin this Acquittal Report.

Completed the Financial Report sheetprovided at Question 10.

Enclosed copies of any photos, promotional materialand media coverage received.

Signed the Declaration at Question 14.

You must returnthiscompleted Acquittal Report to Council within 60 days of the event’s completion. Future funding support will not be provided if previous events are not acquitted. Non acquittal will also jeopardise the remaining payment of 50% of your approvedfunding total.If you are having difficulties meeting the acquittal deadline or need assistance please contact the Events and Cultural Liaison Officer, Vanessa Eden on 02 66 600 203 and discuss the circumstances.

Return this Acquittal Report to:

The Events & Cultural Liaison Officer

RichmondValley Council

Locked Bag 10

CASINO NSW 2470

1

RICHMONDVALLEY COUNCIL EVENTS SUPPORT SCHEMEACQUITTAL REPORT

1. Provide a brief description of your event.
   (This may be used by Council for any internal and external documents or promotions.)

______

1. How many people attended your event? ______
   
2. What was the estimated ratio of participants vs spectators of the total attendees?

Participants: ______% Spectators: ______%

1. How did the event contribute to or benefit the local community?
   Please provide evidence eg: Promoted a particular community partnership, raised funds for local school, etc.

______

1. How did the event benefit your organisation or assist in its development?

Please provide examples eg: Increased membership, increased financial status, etc.

______

1. Give details of any other information not covered above, including any unexpected outcomes.

These may be positive or negative outcomes that may assist in guiding future events.

______

1. Provide details of all media coverage and / or promotional material produced.

Where you are able, please enclose copies of printed material and media coverage withyour report. Please separate paid advertising from free editorial/news coverage.

______

8.Did your event employ any artists or musicians?Yes______/ No ______

If yes please provide the following information:

A)What was your total budget for performers and artists?$______

B)How many performers / artists were paid as part of your event?______

C)How many of these performers /artists were from the RichmondValley?______

9. Did your event include any indigenous or multicultural components? Yes______/No______

If so please give details of group(s) and level of involvement.

10.Financial Report

All financial information presented will be kept confidential

This is for cash income and expenditure only. For volunteer and in-kind contributions please see table below.

EVENT INCOME

EVENT EXPENDITURE

TOTAL INCOME

TOTAL EXPENDITURE

In Kind Support. What is in-kind support? These are non-cash items, where people volunteer their time or offer services or products to help present your event. The in-kind support is not a cash item and therefore is not treated as an Income and Expense item. However, we suggest that an hourly rate of $20.00 be used for each volunteer who contributed time and the commercial ratenormally charged for goods and services received in-kind.

11. What plans have you to further develop and grow your event?

Please give details of future direction(s).

______

______

______

______

______

12. Please give details of possible new revenue streams for your event that will replace Council’s funding after the third year of funding support.

The Event Support Fund is a seeding fund for events and is restricted to three years.

13. Did you apply to any other government departments (State or Federal) for funding for your event?

Yes______No______

If yes please give details of any successful or unsuccessful funding applications.

14. Declaration

I/We certify that, to the best of my/our knowledge, all the information in this Acquittal Report is correct.

I/We grant permission for Richmond Valley Council to include details provided in this Report in any relevant publications and / or reports.

I/We grant permission for Richmond Valley Council to include the enclosed photographs in any Council publications and / or reports.

I/We further declare that this Report has been submitted with the full knowledge and agreement of themanagement of the group/ organisation and that I / we have the delegated authority to sign this document.

Name: ......

Title: ......

(General Manager, Chairperson, Executive Officer, President, Treasurer, etc.)

Signature: ...... Date:......

For Council’s reference, please advise us the length of time taken to complete this Acquittal Report:

......

______

RVC ECLO USE ONLY:

Document Received:______/______/____Filed:______/______/_____

Invoice 1 Received:______/______/______Process Order No:______Amount: $______

Invoice 2 Received:_____/______/______Process Order No:______Amount: $______

Adjustments: $: ______Reason: ______

Annual Rating:______

Seed Funding Year: ______

RVC EVENTS SUPPORT SCHEME ACQUITTAL REPORT1