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SCHEDULE B - QUOTATION

RFQ Title: Exterior Repainting Services – Firehall No. 1

RFQ No: 1220-040-2013-043

CONTRACTOR

Legal Name: ______

Address: ______

Phone: ______

Fax: ______

Email: ______

CITY OF SURREY

City Representative: Kam Grewal, CMA,BBA, Corporate Audit Manager, Acting Purchasing and Accounts Payable Manager

Address: City of Surrey, City Operations Works Yard, Purchasing Section, 1st Floor

6645-148 Street, Surrey, B.C. Canada V3S 3C7

Telephone: 604-590-7274

Fax: 604-599-0956

Email for PDF Files:

1. If this Quotation is accepted by the City, a contract will be created as described in:

(a) the Agreement;

(b) the RFQ; and

(c) other terms, if any, that are agreed to by the parties in writing.

2. Capitalized terms used and not defined in this Quotation will have the meanings given to them in the Agreement and RFQ. Except as specifically modified by this Quotation, all terms, conditions, representations, warranties and covenants as set out in the Agreement and RFQ will remain in full force and effect.

3. I/We have reviewed the RFQ Attachment 1 - Agreement. If requested by the City, I/we would be prepared to enter into the Agreement, amended by the following departures (list, if any):

Section Requested Departure(s) / Alternative(s)

4. The City requires that the successful Contractor have the following in place before providing the Goods and Services:

(a)  Workers’ Compensation Board coverage in good standing and further, if an “Owner Operator” is involved, personal operator protection (P.O.P.) will be provided,

Workers' Compensation Registration Number: ______;

(b)  Prime Contractor qualified coordinator is Name: ______

and Contact Number: ______;

(c)  Insurance coverage for the amounts required in the Agreement as a minimum, naming the City as additional insured and generally in compliance with the City’s sample insurance certificate form (available on the City's web site at www.surrey.ca see Standard Certificate of Insurance;

(d)  City of Surrey business license;

(e)  If the Contractor's Goods and Services are subject to GST,

the Contractor's GST Number is ______; and

(f)  If the Contractor is a company, the company name indicated above is registered with the Registrar of Companies in the Province of British Columbia, Canada,

Incorporation Number ______.

As of the date of this Quotation, we advise that we have the ability to meet all of the above requirements except as follows (list, if any):

Requested Departure(s) / Alternative(s)

5. The Contractor acknowledges that the departures it has requested in Sections 3 and 4 of this Quotation will not form part of the Agreement unless and until the City agrees to them in writing by initialing or otherwise specifically consenting in writing to be bound by any of them.

SECTION B-1

Changes and Additions to Specifications and Scope:

6. In addition to the warranties provided in the Agreement, this Quotation includes the following warranties:

7. I/We have reviewed the RFQ Attachment 1, Schedule A – Specifications of Goods and Scope of Services. If requested by the City, I/we would be prepared to meet those requirements, amended by the following departures and additions (list, if any):

Requested Departure(s) / Alternative(s) / Addition(s)


SECTION B-2

Fees and Payments

8. The Contractor offers to supply to the City of Surrey the Goods and Services for the prices plus applicable taxes as follows:

F.O.B.
Destination
Freight Prepaid / Payment Terms:
A cash discount of ____% will be allowed if invoices are paid within ___ days, or the ___ day of the month following, or net 30 days, on a best effort basis. / Ship Via:
Item # / Item Name / Quantity / U/M / Unit Price / Total Amount
Exterior Repainting Services
– Firehall No. 1
Labour:
Materials:
Note: Overheads, General Conditions and Profit are to be included in the above amounts.
CURRENCY: Canadian / Subtotal:
GST (5%):
PST (7%):
TOTAL:


SECTION B-3

Time Schedule:

9. Contractors should provide an estimated schedule, with major item descriptions and time indicating a commitment to perform the Agreement within the time specified (use the spaces provided and/or attach additional pages, if necessary).

MILESTONE DATES ______

ACTIVITY
/
SCHEDULE
1 / 2 / 3 / 4 / 5 / 6 / 7 / 8 / 9 / 10

SECTION B-4

Key Personnel & Sub-Contractors:

10. Contractor should provide information on the background and experience of all key personnel proposed to provide the Goods and Services (use the spaces provided and/or attach additional pages, if necessary):

Key Personnel

Name:

Experience: ______

Dates:

Project Name:

Responsibility:

11. Contractor should provide the following information on the background and experience of all subcontractors and material suppliers proposed to undertake a portion of the Goods and Services (use the spaces provided and/or attach additional pages, if necessary):

DESCRIPTION OF GOODS AND SERVICES / SUB-CONTRACTORS & MATERIAL SUPPLIERS NAMES / YEARS OF WORKING WITH CONTRACTOR / TELEPHONE NUMBER AND EMAIL


SECTION B-5

Experience and References:

12. Contractor's relevant experience and qualifications in delivering Goods and Services similar to those required by the Agreement (use the spaces provided and/or attach additional pages, if necessary):

13. Contractor's references (name and telephone number) (use the spaces provided and/or attach additional pages, if necessary). The City's preference is to have a minimum of three references:

SECTION B-6

Services:

14. Provide a description of the general approach and methodology that you would take in performing the Services including specifications and requirements? Provide a description of the standards to be met by you in providing the Services.

15. Provide a detailed description of how you propose to undertake the Services while not interfering or interrupting the operations of Firehall No. 1 as an emergency responder.

16. What equipment do you propose for this project?

Contractor’s Quality Control Program

17. Does your firm have a written quality control program? YES NO

If “Yes” is checked, Contractor shall attach evidence of an active quality control program to this form.

If “No” is checked, please submit any printed matter which typifies instruction and/or a statement as to how quality control is accomplished.

Outline any specific, formal training initiatives that your company employs to keep staff current with workplace and market developments.

What procedures (provide examples) does your company have in place to measure performance on the basis of customer satisfaction?

Provide details of the overall strength, type and quality of external and internal training.

Provide any information about your firm that further demonstrates proficiency or excellence. This would include details surrounding employee performance monitoring and performance improvements, depth of training programs, recognition and leadership awards, etc.

Contractor’s Occupational Health And Safety Program

18. The quality of the Contractor’s in-house program to manage safety, productivity, and environmental performance will be considered in evaluating Contractors. The commitment of the Contractor’s management & owners to those programs is an important factor & should be evident by their actions.

The Contractor, in addition to the following, is to provide evidence of adherence to quality principles, through presentation of in-house training programs provided, certificate of awards received, etc.

Does your firm have a written safety program in place that meets the requirements of the W.C.B of B.C.? YES NO

If “Yes” is checked, please submit a copy of your program. If “No” is checked, please submit any printed matter which typifies safety instruction and/or a statement as to how safety training is accomplished.

Do you have a safety and health orientation program for new employees? YES NO

If yes, briefly explain what the program covers.

Do you conduct project safety inspections? YES NO

If yes, who conducts this inspection (title) ______

And how often? ______

Are all employees trained in the work practices needed to safely perform his/her job?

YES NO

19. What safety procedures and training does your firm have currently or do you propose as applicable to this project?

20. I/We the undersigned duly authorized representatives of the Contractor, having received and carefully reviewed the RFQ and the Agreement, submit this Quotation in response to the RFQ.

This Quotation is executed by the Contractor this ______day of ______, 20__.

______
(Legal Name of Contractor)
______
(Signature of Authorized Signatory)
______
(Print Name and Position of Authorized Signatory) / ______
(Signature of Authorized Signatory)
______
(Print Name and Position of Authorized Signatory)

RFQ #1220-040-2013-043 Page 9 of 9