County of Alameda, General Services Agency – Purchasing
RFP No. 900977, Addendum No. 2
COUNTY OF ALAMEDA
ADDENDUM No. 2
to
RFQ No. 901277
for
Electric Vehicle Charging Stations
JOINT PURCHASE INVOLVING
THE FOLLOWING CALIFORNIA AGENCIES:
CITY OF CONCORD, CITY OF FREMONT, CITY OF OAKLAND, CITY/COUNTY OF SAN FRANCISCO, CITY OF SAN JOSE, CITY OF SANTA ROSA, COUNTY OF ALAMEDA, COUNTY OF SONOMA, MARIN MUNICIPAL WATER DISTRICT, SONOMA COUNTY WATER AGENCY
FEDERAL AID PROJECT NO. CML 5933(109)
Recap of the Networking/Bidders Conferences
Held on September 29, 2014 and September 30, 2014
For complete information regarding this project, seeRFQposted ator contact the County representative listed below. Thank you for your interest!Contact Person: Jeremy Leung,Procurement & Contracts Specialist
Phone Number: (510) 208-9610
E-mail Address:
Alameda County is committed to reducing environmental impacts across our entire supply chain.
If printing this document, please print only what you need, print double-sided, and use recycled-content paper.
RFP No. 900977, Addendum No. 2
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County of Alameda, General Services Agency – Procurement & Support Services
RFQ No. 901277, Addendum No. 2
The following Sections have been modified to read as shown below. Changes made to the original RFQ document are in bold print and highlighted, and deletions made have a strike through.
Page 9 of the RFQ,Section D.,(SPECIFIC REQUIREMENTS), Item 10,a.(16):
(16)Demand response events
Page 10of the RFQ, Section D., (SPECIFIC REQUIREMENTS), Item 13:
13.Assembly Requirements
All steel and iron used must be produced in the United States in accordance with the Buy American definition in Federal Transit Administration (FTA) 49 U.S.C. § 5323(j); 49 C.F.R. Part 661
13.Assembly Requirements
Furnish steel and iron materials to be incorporated into the work with certificates of compliance. Steel and iron materials must be produced in the U.S. except:
a.Foreign pig iron and processed, pelletized, and reduced iron ore may be used in the domestic production of the steel and iron materials [60 Fed Reg 15478 (03/24/1995)]
b.If the total combined cost of the materials does not exceed the greater of 0.1 percent of the total bid or $2,500, materials produced outside the U.S. may be used
Production includes:
a.Processing steel and iron materials, including smelting or other processes that alter the physical form or shape (such as rolling, extruding, machining, bending, grinding, and drilling) or chemical composition
b.Coating application, including epoxy coating, galvanizing, and painting, that protects or enhances the value of steel and iron materials
Page 17 of the RFQ, Section I., (QUANTITIES), Item 8:
8.COUNTY OF SONOMA (1112)
Page 7 of Exhibit A, (BID FORM):
The quantity of this item set forth on the Bid Formis nominal only. These quantities may be greatly increased or decreased depending upon the actual field condition or as directed by the Engineer. The increase or reduction of these quantities as compared with those set forth on the BidForm shall not constitute a basis for claim by the Contractor for extra payment or damages. Payment for the actual work performed based upon the prices bid for the items of work involved will be considered full compensation to the Contractor for the work.
Strategic Sourcing Supplier Portal, Bid Form
Changes have been made to the bid form including quantities and line item descriptions.
Responses to Questions:
Q1)Will participating agencies or municipalities be adding any sales taxes for this contract?
A)Yes. Since there are 10 different sales tax rates from the different agencies and municipalities, sales taxes were excluded. The sales tax will be added by each agency or municipality when the awarded vendor enters in a contract with them.
Q2)If a bidder is organized outside of California are they required to register with the State as a foreign corporation? If yes, at what point of the bid process?
A)Page 5 of Exhibit A, Item 6. states:
The undersigned acknowledges that Bidder will be in good standing in the State of California, with all the necessary licenses, permits, certifications, approvals, and authorizations necessary to perform all obligations in connection with this RFQ and associated Bid Documents.
Out-of-state vendorswill need to register with the State of California only if they are awarded the contract and as part of final contract negotiations.
Q3)Is there a SLEB requirement for this RFQ?
A)No.
Q4)Since the bid includes all the participating agencies for the same price, will the contractor enter into a contract with each different agency?
A)Yes. There is one award for all 10 agencies but the contractor will enter into 10 separate contracts with all the agencies.
Q5)Page 9 of the RFQ, Section D (SPECIFIC REQUIREMENTS), Item 10, a.16states:
Demand response events
Is the County looking for the ability to perform demand response control? If yes, does the software package with this option need to be included in the pricing?
We have chosen to remove Item 10, a16 from Section D, Specific Requirements.
Q6)Is the RFQ for equipment only, or is it for equipment and services (i.e. provide, install, maintain and operate the charges over the term of the contract)?
A)This contract is for the purchase of EV charging stations. Warranty and software are also included. Installation is completely separate and isnot included in this bid. A three (3) year minimum warranty is required with additional pricing option for additional years. Certain participating agencies may request additional years of warranty.
Q7)Will the individual agencies own and operate the charging stations?
A)Yes the individual agencies will own and operate their charging stations.
Q8)On the bid form, is the price for the extended length power cord (25’) the differential cost between the standard charging stationmodel and the charging station model with the 25 foot power cord? If no, can the bid form be revised to reflect separate models with the extended length power cord? With the ChargePoint system the cords are not easily interchangeable and are treated as separate models.
A)The pricing used should reflect the cost to add a single/dual 25 foot power cord(s). There is not a need or request for an extra cord to be delivered. If there is an added cost over a shorter cord, then the total cost of the 25 foot power cord should be reflected in your bid response.
Q9)In regards to the vendor list on EXHIBIT C, does the vendor need to be on the vendor list in order to bid?
A)No, you do not need to be on the vendor list in order to be eligible to bid. The vendor list on Exhibit C is for informational purposes only and lists vendors that were sent the RFQ directly. Vendors who are not on the list but attended the bidders conferences will be added on the vendor list and the list will be shown in the addendum.
Q10)Is the County looking for three (3) year terms on everything (software, warranty, etc.) and then an add-on for options ofyear four (4) and year five (5)?
A)Yes.The bid requires a three (3) year term for both software and warranty. There is a bid line for an optional extension of the software and warranty to a five (5) year term
Q11)Can the County describe the open access mentioned in reference to Chargepoint? Does ChargePoint offer the Open Charge Alliance type of OCPP? Please describe ChargePoint’s open access capability.
A)The OCPP refers to the protocol of communications between EV Charging Stations and a central management system. This bid opportunity does not specifically mention OCPP in the Specific Requirements. However, we do require that the EVCS network be able to support EV charging stations hardware from multiple manufacturers. Furthermore, we require that any charging station be accessible by non-subscribers (such as through the use of a credit card or by calling to activate a charging session) as defined in section 6.F.
Q12)Why is ChargePoint called out? Does the charger networking have to be ChargePoint? ChargePoint is not Open Charge Point capable. This eliminates many charging stations that are Open Charge Protocol capable. This is exclusive and restrictive. The state of CA mandated OCPP specifically.
A)The EV charging stations can be from any manufacturer and model so long as the specifications are met. The charging station software does not need to be ChargePoint specifically but it must be compatible and able to be utilized with the ChargePoint network. This is because several partners in this collaborative bid and demonstration project are currently using the ChargePoint network to administer existing charging stations and it would be prohibitively difficult to administer multiple networks.
Please see the following link regarding ChargePoint’s open access capability:
Q13)If a vendor is planning on using a subcontractor to meet the customer support requirements doesthe subcontractor need to be identified now?
A)Page 10 of the RFQ, Section D. (SPECIFIC REQUIREMENTS), Item 16a. states:
Each bid shall include the phone number, email, and address of nearest service rep to each Participating Agency.
Yes, if your subcontractor will also be your service rep then their information must be included in your bid.
The following participants attended the Bidders Conferences:
Company Name / Address / Representative / Contact InformationNational Car Charging
209 Kalamath St. Suite 3
Denver, CO 80223 / Jim Burness / Phone: (303) 437-4947
E-Mail:
Prime Contractor: YES
Subcontractor:
Certified SLEB: NO
Grainger
444 Doolittle Dr.
San Leandro, CA 94544 / Matt Dalto / Phone: (925) 366-9911
E-Mail:
Prime Contractor: YES
Subcontractor:
Certified SLEB: NO
Tellus Power, Inc.
19200 Von Karman Ave., Suite 950
Irvine, CA 92612 / Tony Janicki / Phone: (949) 616-8685
E-Mail:
Prime Contractor: YES
Subcontractor:
Certified SLEB: NO
ClipperCreek Inc.
11850 Kemper Road
Auburn, CA 95603 / Erik Mason / Phone: (916) 607-0080
E-Mail:
Prime Contractor: YES
Subcontractor:
Certified SLEB: NO
Clean Fuel Connection
11800 Clark St.
Arcadia, CA 91006 / Wade Sorola / Phone: (626) 445-1445
E-Mail:
Prime Contractor: YES
Subcontractor:
Certified SLEB: NO
LilyPad EV
9801 W. 100th Terrace
Overland Park, CA 66212 / Keith Anderson / Phone: (913) 269-2453
E-Mail:
Prime Contractor: YES
Subcontractor:
Certified SLEB: NO
Verdek LLC
8277 E. Sweet Bush Lane
Gold Canyon, AZ 85118 / Rudy Garcia / Phone: (602) 686-0347
E-Mail:
Prime Contractor: YES
Subcontractor:
Certified SLEB: NO
Verdek LLC
123 Rolling Meadow Rd
Madison, CT 6443 / Guy Mannino / Phone: (706) 409-3995
E-Mail:
Prime Contractor: YES
Subcontractor:
Certified SLEB: NO
Company Name / Address / Representative / Contact Information
EVSE LLC
89 Phoenix Ave.
Enfield, CT 6082 / Jojn Fahy / Phone: (413) 237-5410
E-Mail:
Prime Contractor: YES
Subcontractor:
Certified SLEB: NO
EVSE LLC
89 Phoenix Ave.
Enfield, CT 6082 / Daniel Shanahan / Phone: (860) 916-7162
E-Mail:
Prime Contractor: YES
Subcontractor:
Certified SLEB: NO
RFQ No. 901277, Addendum No. 2
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EXHIBIT C
VENDOR LIST
RFQ No. 901277 – Electric Vehicle Charging Stations
Below is the Vendor Bid List for this project consisting of vendors who have been issued a copy of this RFQ. This Vendor Bid List is being provided for informational purposes.
This RFQ Addendum is being issued to all vendors on the Vendor Bid List; the following revised vendor list includes contact information for each vendor attendee at the Networking/Bidders Conferences.
RFQ No. 901277 - Electric Vehicle Charging StationsBusiness Name / Contact Name / Contact Phone / Address / City / State / Email
AeroVironment / Kristen A. Helsel / (626)357-9983 / 181 W Huntington Dr, Ste 202 / Monrovia / CA /
AeroVironment / (626)357-9983 / 181 W Huntington Dr, Ste 202 / Monrovia / CA /
Aurostar Corporation / Vasudeva Kamath / (510) 249-9422 / 46560 Fremont Blvd.,,Ste 201 / Fremont / CA /
Aurostar Corporation / (510) 249-9422 / 46560 Fremont Blvd.,,Ste 201 / Fremont / CA /
ChargePoint / Mike DiNucci / (408) 828-7812 / 1692 Dell Ave. / Campbell / CA /
ChargePoint / Laura Page / (408) 841-4561 / 1692 Dell Ave. / Campbell / CA /
Clean Fuel Connection / Wade Sorola / (626) 445-1445 / 11800 Clark St. / Arcadia / CA /
ClipperCreek Inc. / Erik Mason / (916) 607-0080 /
Contra Costa Electric / Morris Coleman / (925) 766-2708 / 610 16th St, # 505 / Oakland / CA /
Contra Costa Electric / (925) 766-2708 / 610 16th St, # 505 / Oakland / CA /
EV Connect / Jordan Ramer / (714) 908-5263 / 15641 Chemical Ln, Bldg D / Huntington Beach / CA /
EV Connect / (714) 908-5263 / 15641 Chemical Ln, Bldg D / Huntington Beach / CA /
EVSE LLC / Daniel Shanahan / (860) 916-7162 / 89 Phoenix Ave. / Enfield / MA /
EVSE LLC / Jojn Fahy / (413) 237-5410 / 89 Phoenix Ave. / Enfield / MA /
Grainger / Matt Dalto / (925) 366-9911 / 444 Doolittle Dr. / San Leandro / CA /
Graybar / Adam Sass / (925) 557-3077 / 11505 Dublin Blvd / Dublin / CA /
Gridscape Solutiosn / Vipul Gore / (510) 894-6030 / 46705 Fremont Blvd / Fremont / CA /
Harris Electric / Cal Harris / (925) 560-9880 / 6681 Sierra Lane, Ste A / Dublin / CA /
Harris Electric / (925) 560-9880 / 6681 Sierra Lane, Ste A / Dublin /
LilyPad EV / Keith Anderson / (913) 269-2453 / 9801 W. 100th Terr. / Overland Park / KS /
National Car Charging / Jim Burness / (303) 437-4947 / 209 Kalamath St., Suite 3 / Denver / CO /
REJ Electric Company / Steven Phillips / (510) 337-4947 / 1151 Harbor Bay Pkwy #108 / Alameda / CA /
Tellus Power, Inc. / Tony Janicki / (949) 616-8685 / 19200 Von Karman Ave., Suite 950 / Irvine / CA /
Verdek LLC / Rudy Garcia / (602) 686-0347 / 8277 E. Sweet Bush Lane / Gold Canyon / AZ /
Verdek LLC / Guy Mannino / (706) 409-3995 / 123 Rolling Meadow Rd / Madison / CT /
Schneider Electric / Maryline Lewett /
Element Power Systems, Inc. / Liz Leppelmeier / (925) 513-1772 / 9010 Brentwood Blvd. Suite F / Brentwood / CA /
Exhibit C - RFQ No. 901277
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