REQUEST FOR PROPOSAL (RFP)

Information From Department/Project Director

Send completed form to: Thornton Reese - WSC Procurement & Contracts

DEPARTMENT:

Requesting Department:
Project Title:
Today’s Date:

CONTACT INFORMATION: (Project Director)

Name:
Title:
Phone:
Email Address:

ESTIMATED COST & ENCUMBRANCE

Estimated Total Cost:
(Including all contract years, all goods and services)
Encumbrance #
(First FY’s Cost):

PRE-PROPOSAL CONFERENCE

Is a Pre-Proposal Conference needed for vendors’ understanding?
Mandatory or
Non-Mandatory?

SECTION I -- BACKGROUND, OVERVIEW, GOALS

BACKGROUND
General explanation of the need for the project/ services; background, history, and prior work leading up to the RFP; current environment
OVERVIEW
Overview of the project; summary of the Statement of Work; scope of project; brief overview of your department, if pertinent
GOALS
Specific goal(s) or results expected; project timeline; future phases or related projects.
Number of Years in Initial Contract Term:
Number of Renewal Terms:

SECTION II -- STATEMENT OF WORK

Detailed statement of project scope and objectives,work performance requirements, products and servicesdeliverables, specifications, timelines, results,contractor responsibilities; College responsibilities; all requirements as well as desirables and options.

SECTION III -- MANDATORY REQUIREMENTS

Setting mandatory requirements is not mandatory. They should be established only if a proposal should be rejected regardless of the solution offered and all other qualifications. Offerors will be instructed to certify that its firm meets mandatory minimum requirements. Offerors not meeting the mandatory requirements will be determined to be non-responsive; its proposal will not be forwarded to the evaluation committeeand will be eliminated from further consideration.

MINIMUM MANDATORY OFFEROR QUALIFICATIONS
List minimum mandatory qualifications (if any) of vendor and/or key personnel, e.g., a minimum no. of years in business; no. of years related experience, project leader min. no. years experience with similar projects, etc.
MINIMUM SERVICE REQUIREMENTS
If this project includes a regular service component, list minimum requiredservice to be provided, e.g., must respond on-sitewithin 4 hours of service call, must have dedicated service representative, etc.

SECTION IV -- EVALUATION COMMITTEE

EVALUATION COMMITTEE MEMBERS

Minimum of three (3) committee members is required; Maximum of seven (7) members is recommended

Provide committee member name and contact information, if available.

Total Number of
Committee Members:
Name / Title / Phone / E-mail Address

SECTION V -- OFFEROR RESPONSE FORMAT

Identify the information that the vendors must submit regarding their technical(solution, approach, work plan, qualifications, experience, etc) and financial proposals; must coincide with the Statement of Work Section II and Evaluation Criteria Section VI

SECTION VI -- EVALUATION & AWARD

List the evaluation criteria and factors for this RFP, e.g. Suitability of Proposed Solution, Proposed Work Plan and Methodology, Experience of Individuals Assigned to Project, Experience of Firm; one criterion must be theFinancial Proposal-Cost/Price; consider point scale, max point weights for factors and cost score.

OTHER INFORMATION

Identify any potential offerors to be notified when this RFP is published.

Company Name / Contact Name / Phone / Fax / E-mail Address

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